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Sale Coordinator, 20th Century Evening Sale



11d ago

  • Job
    Junior & Mid Level
  • Sales & Business Development
  • $55K - $57K
  • New York City
  • Quick Apply

AI generated summary

  • You must have a Bachelor’s degree, 2+ years of auction house experience, knowledge of deal structures and legal contracts, exceptional project management skills, strong interpersonal and communication skills, and a passion for the art world.
  • You will coordinate and execute the 20th Century Evening Sale, manage consignment paperwork, track property movements, collaborate with stakeholders, oversee catalogue production, manage client charges, and support Business Manager with various tasks.


  • Bachelor’s degree required
  • 2+ years of work experience as a Sale Coordinator with auction house experience
  • Tier 2 Sale Coordinator required, if applicable
  • Some working knowledge of deal structures and legal contracts
  • Strong project management skills including ability to multi-task, prioritize and manage multiple complex processes
  • Meticulous attention to detail and proven strong follow-up skills
  • Exceptional client service skills including superior written and spoken communication
  • Excellent interpersonal skills, demonstrated ability to work collaboratively with multiple cross functional teams
  • Demonstrated ability to work independently and as part of a team
  • Demonstrated ability to remain calm in stressful situations
  • Demonstrated ability to creatively problem solve
  • Proactive and solution oriented-attitude
  • Strong knowledge of JDE, COS, Media Library and Canvas
  • Strong knowledge of Excel, Outlook and Sharepoint
  • A passion for the art world, and knowledge or interest in learning auction process


  • Successful execution of the 20th C Evening Sale and any associated collections
  • Generate, manage and track status of consignment paperwork to ensure compliance requirements are met and required records are maintained
  • Request and manage bespoke seller agreement and stock order creation while maintaining the upmost discretion
  • Collaborate with Legal and International Commercial Office to generate bespoke contracts
  • Collaborate with international stakeholders to ensure seamless client experience
  • Proactively track receipt of property and follow-up on open issues and missing items
  • Organize inbound shipments of property for sale
  • Update budget runner and illustrated runner with weekly updates to Business Management team
  • Maintain and update 20th Century Sale runner and participate in weekly runner meetings to ensure accurate information
  • Organize International Chase and Pricing Calls for NY and maintain departmental chase list
  • Lead and collate agenda items for Daily Deal Discussion, record and disseminate meeting minutes in a timely manner
  • Identify key risks and manage solutions in collaboration with Business Management, Commercial Office, Risk and Legal
  • Manage Property Movement including tours, shipping requests, securing client approvals, flag need for export licenses and track site transfers, local transfers, temp releases, transfer to third party, and hand carries
  • Manage and track client charges including all requests for creation through central support group and regular review of system data to ensure accurate reporting
  • In collaboration with Publication Manager, manage catalogue production process and manage online website production process including cataloguing, photography, lotting up and copyright status and monitor and enforce all relevant deadlines
  • Monitor the progress of cataloguing, photography, essay writing, lotting up and copyright status
  • Attend hilling sessions to monitor activity and required actions
  • Monitor and enforce all relevant catalogue and sale deadlines; act as main point of contact and liaison with photography studio, production teams and Specialists
  • Act as liaison to Operations and Production teams for sale exhibition and auction set up; prepare relevant assets as required
  • Manage reserve amendments and ensure relevant pre-sale documentation is sent to client
  • Manage sale activities including client views, condition report dispatch and bids submission
  • Work with Business Manager to process and track all costs associated with the Evening sale ensuring accurate post sale settlement for all sale consignors
  • Partner with Client Accounting to review all settlement paperwork and ensure settlement statements are accurate
  • Liaise with high profile clients and specialists as needed for all consignment related information, details, and issues while maintaining the upmost discretion
  • Support Business Manager on market share stats and competitive reports
  • Compose and edit correspondence, reports, memoranda, and other material
  • Schedule appointments and meetings, liaising with clients and specialists
  • Answer and screen incoming phone calls to the department
  • Work with Business Manager to prepare materials for pre-sale finance meetings
  • Perform other duties as assigned by Manager


What is the primary function of the Sale Coordinator for the 20th Century Evening Sale?

The primary function of the Sale Coordinator is to act as the central point for the successful execution of 20th Century Evening sales by monitoring and tracking all activities and elements related to incoming and outgoing property.

Careers at the world's leading Art Business

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Mission & Purpose

Founded in 1766, Christie’s is a world-leading art and luxury business. Renowned and trusted for its expert live and online auctions, as well as its bespoke private sales, Christie’s offers a full portfolio of global services to its clients, including art appraisal, art financing, international real estate and education. Christie’s has a physical presence in 46 countries, throughout the Americas, Europe, Middle East, and Asia Pacific, with flagship international sales hubs in New York, London, Hong Kong, Paris and Geneva. It also is the only international auction house authorized to hold sales in mainland China (Shanghai). Christie’s auctions span more than 80 art and luxury categories, at price points ranging from $200 to over $100 million. In recent years, Christie’s has achieved the world record price for an artwork at auction (Leonardo da Vinci’s Salvador Mundi, 2017), for a single collection sale (the Collection of Peggy and David Rockefeller, 2018), and for a work by a living artist (Jeff Koons’ Rabbit, 2019). Christie’s Private Sales offers a seamless service for buying and selling art, jewellery and watches outside of the auction calendar, working exclusively with Christie’s specialists at a client’s individual pace. Recent innovations at Christie’s include the groundbreaking sale of the first NFT for a digital work of art ever offered at a major auction house (Beeple’s Everydays, March 2021), with the unprecedented acceptance of cryptocurrency as a means of payment. As an industry leader in digital innovation, Christie’s also continues to pioneer new technologies that are redefining the business of art, including the creation of viewing and bidding experiences that integrate augmented reality, global livestreaming, buy-now channels, and hybrid sales formats. Christie’s is dedicated to advancing responsible culture throughout its business and communities worldwide, including achieving sustainability through net zero carbon emissions by 2030.