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School Secretary (Secretary 2)

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State of Iowa

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Education & Teaching
  • Council Bluffs

AI generated summary

  • You need 2 years of office work (1 year secretarial), relevant coursework, or a certificate; or 1 year as Secretary 1 in the state executive branch to qualify.
  • You will support the principal, manage communications, maintain records, coordinate meetings, and prioritize tasks while addressing stakeholder needs and ensuring attention to detail.

Requirements

  • - Experience equal to two years of full-time general office work, one year of which must have involved secretarial or related administrative support duties;
  • - OR post high school course work in an accredited secretarial, business, or closely related curriculum may be substituted for the required experience on a month-for-month basis;
  • - OR completion of thirty (30) semester (or equivalent) hours of undergraduate college level course work may be substituted for the one year of required general office experience;
  • - OR certification from the State of Iowa Administrative Assistant Certificate Program will substitute for six months of the required experience;
  • - OR employees with current continuous experience in the state executive branch that includes the equivalent of one year of full-time work as a Secretary 1.

Responsibilities

  • - Provides administrative support to the principal and educational program
  • - Greets and screens visitors and answers the phone
  • - Composes routine correspondence
  • - Maintains records
  • - Obtains and provides factual information requiring a knowledge of policies and procedures
  • - Coordinates meetings
  • - Processes mailings
  • - Creates and updates databases
  • - Anticipates and responds to internal and external stakeholder needs
  • - Demonstrates ability to multi-task and continually prioritize workload without compromising attention to detail

FAQs

What are the primary responsibilities of the School Secretary at Iowa School for the Deaf?

The primary responsibilities include providing administrative support to the principal and educational program, greeting and screening visitors, answering phone calls, composing routine correspondence, maintaining records, coordinating meetings, processing mailings, and creating and updating databases.

What qualifications are required for this position?

Candidates must have experience equal to two years of full-time general office work, with one year involving secretarial or related administrative support duties, or equivalent educational qualifications.

Is there a requirement for sign language proficiency?

Yes, applicants must have the ability to reach the sign language proficiency level designated for the position within the time frame established by the School’s Sign Language Communication Policy.

What is the hourly pay for this position?

The pay starts at $19.37 per hour.

What benefits are offered with this position?

The compensation package includes health and dental insurance, a choice of retirement plans, paid sick leave, and paid vacation.

How does the state of Iowa support work-life balance?

The State of Iowa offers various leave policies, including paid holidays, vacation, and unlimited accrual of sick leave to ensure flexibility for personal and family matters.

Is prior experience in a similar role necessary?

Yes, candidates should have at least two years of related experience, including one year of secretarial or administrative support duties.

What tools and software should applicants be familiar with?

Applicants should have strong typing skills and experience with Microsoft Office, Google products, and virtual meeting software.

Will a criminal background check be conducted?

Yes, criminal and other relevant background checks are required for this position.

How can I find more information about the benefits provided by the State of Iowa?

You can explore more about the benefits, including health plans, retirement options, and employee assistance programs, by clicking the resources provided in the job description.

State of Iowa

Job openings for the Executive Branch. Commercial, political, or other unrelated comments will be removed. #stateofiowa

Government
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Employees
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Founded Year

Mission & Purpose

The Iowa.gov website serves as the official online portal for the state of Iowa, providing residents, businesses, and visitors with access to a wide range of government services and information. The site facilitates online interactions with various state departments, offering resources such as tax information, vehicle registration, and public health services. Its ultimate mission is to enhance the efficiency and accessibility of state government services by providing a user-friendly platform for obtaining information and conducting transactions. The purpose of Iowa.gov is to improve public engagement and streamline governmental processes, ensuring that Iowans have convenient access to essential services and up-to-date information about their state government.