Logo of Huzzle

Home

Matches

Explore

Manage

Secretary/Office Assistant

image

White Plains Hospital

Nov 8

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Healthcare
  • White Plains

AI generated summary

  • You need a high school diploma, office experience, Microsoft Office skills, strong communication, organizational abilities, discretion, and the capacity to handle multiple tasks and weights up to 25 lbs.
  • You will manage reception, assist with scheduling, prepare meeting materials, maintain office supplies, and ensure effective communication while adhering to performance standards.

Requirements

  • High School Diploma required. College Degree preferred.
  • Prior office experience preferred.
  • Proficient in Microsoft Office Suite.
  • Excellent interpersonal and verbal/written communication skills
  • Exercises time management and organizational skills
  • Ability to juggle multiple priorities at the same time
  • Ability to use good judgment and has sound decision making skills
  • Team player and willing to go above and beyond to get the job done
  • Maintains confidentiality and uses discretion at all times
  • May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.
  • The position operates in a professional office environment. The role routinely uses standard office equipment such as phones, computers, photocopiers, filing cabinets and fax machines located at multiple locations within the building.
  • Ability to move equipment & or supplies weighing up to 25 pounds.
  • Ability to constantly greet and direct staff, visitors and callers.
  • Ability to remain stationary for extended periods of time.
  • Ability to move about the office frequently.

Responsibilities

  • Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
  • Provides reception desk coverage.
  • Establishes and maintains efficient visitor flow process.
  • Manages the calendar(s) of the department leaders as assigned.
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
  • Responsible for coordination and scheduling of meetings and events as needed.
  • Prepares meeting materials (e.g. agendas, PowerPoint presentations, audiovisual equipment etc.).
  • Responsible to maintain office supply inventory and all office equipment within the department.
  • Manages opening & closing of the office.
  • Performs all other duties as assigned.

FAQs

What is the job title for this position?

The job title is Secretary/Office Assistant.

What department will the Secretary/Office Assistant work in?

The Secretary/Office Assistant will work in a department specific to White Plains Hospital.

What is the FLSA status of this position?

The FLSA status of this position is Non Exempt.

Who will the Secretary/Office Assistant report to?

The Secretary/Office Assistant will report to the Department Manager.

What are the essential functions of this role?

The essential functions include providing administrative support, managing visitor flow, answering and directing phone calls, calendar management, coordinating meetings, and maintaining office supplies and equipment.

What education is required for this position?

A High School Diploma is required, while a College Degree is preferred.

Is prior office experience necessary for this job?

Prior office experience is preferred but not strictly necessary.

What software proficiency is expected for candidates?

Proficiency in Microsoft Office Suite is expected.

What are some core competencies needed for this role?

Core competencies include excellent communication skills, time management, organizational skills, multitasking ability, good judgment, confidentiality, and teamwork.

What are the physical demands of this job?

The job may require moving equipment or supplies weighing up to 25 pounds, remaining stationary for extended periods, and frequent movement around the office.

What type of work environment can the Secretary/Office Assistant expect?

The position operates in a professional office environment and uses standard office equipment.

Is there a specific population that this role will serve?

This role primarily serves a non-patient care population at White Plains Hospital.

What is the salary range for the Secretary/Office Assistant position?

The salary range for this position is $46,098.98 to $69,148.76.

What are the responsibilities regarding office supplies?

The Secretary/Office Assistant is responsible for maintaining office supply inventory and ensuring all office equipment is functioning properly.

Will the Secretary/Office Assistant be involved in greeting visitors?

Yes, the Secretary/Office Assistant is responsible for greeting and managing visitor flow.

image

White Plains Hospital

Exceptional, every day.

1001-5000
Employees
1893
Founded Year

Mission & Purpose

White Plains Hospital is a proud member of the Montefiore Health System, serving as its tertiary hub of advanced care in the Hudson Valley. The Hospital is a 292-bed not-for-profit health care organization with the primary mission of providing exceptional acute and preventive medical care to all people who live in, work in or visit Westchester County and its surrounding areas. Centers of Excellence include the Center for Cancer Care, The William & Sylvia Silberstein Neonatal & Maternity Center and The Ruth and Jerome A. Siegel Stroke Center. The Hospital’s Flanzer Emergency Department is the busiest in Westchester County, with nearly 60,000 patient visits a year. White Plains Hospital performs lifesaving emergency and elective angioplasty in its Joan and Alan Herfort, MD, Cardiac Catheterization Laboratory and Marie Promuto Cardiac Catheterization Laboratory. White Plains Hospital has outpatient medical facilities across Westchester, including multispecialty practices in Armonk and New Rochelle; and Scarsdale Medical Group locations in Harrison and Scarsdale. The Hospital is fully accredited by the Joint Commission and earned its recognition as a Top Performer for Key Quality Measures® in 2015 and 2013. The Hospital received Magnet® designation in 2012 and 2016 from the American Nurses Credentialing Center (ANCC). In 2014, 2016 and 2018, White Plains Hospital received the Outstanding Patient Experience Award from Healthgrades®, given to only 10% of hospitals nationwide.