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Senior Administrative and Management Support

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Amentum

14d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Diego

AI generated summary

  • You need an active TS/SCI clearance, a bachelor’s degree and 3 years of experience, or 10 years of relevant experience. Strong communication skills and proficiency in MS Word, Excel, and Outlook are essential.
  • You will manage communications, coordinate schedules, draft documents, oversee office policies, handle travel planning, maintain records, and support training programs for senior leaders.

Requirements

  • Active TS/SCI Clearance required.
  • Personnel shall have a bachelor’s degree (at a minimum) and 3 years of relevant senior administrative and management support experience relating to the requirements of Task 3. (Substitution of a bachelor’s degree is allowable if the personnel have ten years of related work experience in addition to the three years of experience required for this category. For the substitution to be allowable, a total of 8 years of experience would be required to meet the minimum requirements for this category.)
  • Superior oral and written communication skills, as well as a good command of the English language.
  • High proficiency in Microsoft applications, particularly Word, Excel, and Outlook.

Responsibilities

  • Acts as a liaison with other directorates/divisions/departments and sometimes outside agencies for the SES’s. Answers large volumes of incoming phone calls, often from senior individuals; screens these calls, as required. Coordinates calendar and schedules, sometimes for various individuals. Transcribes dictation into finished format or create a wide variety of documents (often complex) such as reports, letters, memoranda, interoffice communications, confidential reports, spreadsheets, presentations that require expert knowledge of several software programs; often composes first drafts of these documents, as required. Maintain databases of complex and confidential departmental information, as required. Collects, coordinates, and reviews briefs and correspondence external to the division for conformity to DoD policies and regulations. This entails minor editing, reviewing, and oversight of these briefs, as required. Collects and disseminates office policies ensuring established standards and procedures are followed. Reviews and analyzes incoming memorandums, submissions, and reports to determine their significance and prepare them for distribution. Analyzes administrative and operational functions; reviews policies and procedures systems for efficiency; implements appropriate changes and system improvements based on the analysis and reviews completed, when required. Collects and coordinates already developed materials and briefs from the Government and compiles this information into a final product for the Quarterly Business Newsletter. This entails minor editing, reviewing, and oversight of the newsletter, when required. Capable of explaining DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing superior oral and written communication skills. Assess the impact of implementation of new and amended laws, Executive Orders, DoD policy documents and requirements, or other entities as necessary to ensure senior leaders are aware of potential issues or changes.
  • Records and file management
  • Employee in- and out-processing
  • Assist in managing DOD, DCSA, and local office policies and programs.
  • Correspondence drafting and routing
  • Travel planning (Defense Travel System (DTS)
  • Conference room coordination
  • Office equipment and supply inventory maintenance
  • Government timecard program (DAI) management
  • Receipt and routing of office mail/correspondence.
  • Management of task management (CATMS) or Task Management Tracker (TMT) systems- Ensures that senior leaders are informed by reviewing and analyzing special reports and Agency Task Management system taskers. Summarizes information from these reports and taskers and identifies trends in these reports and taskers for the senior leaders.
  • Assist in execution of office training program.

FAQs

What qualifications are required for the Senior Administrative and Management Support position?

A minimum of a bachelor’s degree and 3 years of relevant senior administrative and management support experience are required. Alternatively, candidates may substitute a bachelor’s degree with ten years of related work experience, along with the required three years.

Is an active security clearance required for this position?

Yes, an active TS/SCI Clearance is required.

What are some of the key responsibilities of this role?

Key responsibilities include acting as a liaison with various departments, managing calendars, transcribing documents, maintaining databases, coordinating office policies, and managing task tracking systems.

What software proficiency is expected for this position?

High proficiency in Microsoft applications, particularly Word, Excel, and Outlook, is expected.

What is the compensation range for this role?

The hiring hourly range for this position is $28.85 to $31.25, which will be determined by the candidate's education, experience, knowledge, skills, and abilities, as well as internal equity and market data.

Are there any preferred qualifications for this position?

Yes, familiarity with the Defense Travel System and timekeeping management programs, as well as experience with DCSA and DoD, are preferred.

What types of tasks will I be responsible for concerning office communication?

You will be responsible for drafting and routing correspondence, managing incoming phone calls, and reviewing and analyzing memorandums and reports for significance.

Will I be required to manage travel plans?

Yes, managing travel planning using the Defense Travel System (DTS) will be part of your responsibilities.

Is Amentum an equal opportunity employer?

Yes, Amentum is proud to be an Equal Opportunity Employer, providing equal opportunity for employment without regard to various protected classifications.

What opportunities for training does this role include?

The position includes responsibilities related to assisting in the execution of the office training program.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.