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Senior Administrative Assistant

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Northern Trust Corporation

9d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London
  • Quick Apply

AI generated summary

  • You must have prior admin experience, strong organizational skills, excellent communication, problem-solving abilities, discretion, self-motivation, and a collaborative spirit.
  • You will manage calendars, coordinate meetings, arrange travel, process expenses, track action items, and provide logistical support for events and administrative needs.

Requirements

  • Previous administrative supportive experience or completion of professional administrative support training is required.
  • Highly organised – Ability to manage multiple tasks and priorities simultaneously.
  • Excellent communication – Clear, professional, and adaptable communication style.
  • Problem-solving mindset – Proactively identifies and resolves scheduling/logistical challenges.
  • Discretion & confidentiality – Handles sensitive information with the highest level of integrity.
  • Self-starter – Takes initiative and works independently with minimal guidance.
  • Team player – Builds strong relationships and collaborates effectively across teams

Responsibilities

  • Calendar Management – Manage complex schedules, resolve meeting conflicts, ensure time for strategic discussions, and proactively adjust as priorities shift.
  • Meeting Coordination – Arrange internal and external meetings, including room bookings, agenda preparation, and follow-ups.
  • Travel Arrangements – Organize flights, accommodation, visas, and itineraries for business travel.
  • Expense Reports – Process and track expenses, ensuring compliance with company policies.
  • Team Expense Management – Manage and track expenses.
  • Minutes & Action Tracking – As needed, attend meetings, capturing key decisions and actions in meetings, and following up to ensure completion.
  • Event & Logistics Coordination – Arrange logistics for Sales Team offsites and events as needed.
  • Ad Hoc Support – Assist the Sales Team with administrative needs, including room bookings and catering.

FAQs

What type of experience is required for the Senior Administrative Assistant position?

Previous administrative supportive experience or completion of professional administrative support training is required.

What are the key responsibilities of this role?

The key responsibilities include calendar management, meeting coordination, travel arrangements, expense report processing, team expense management, minute-taking and action tracking, event and logistics coordination, and ad hoc support for the Sales Team.

What skills are essential for a successful candidate?

Essential skills include being highly organized, having excellent communication skills, a problem-solving mindset, discretion and confidentiality, being a self-starter, and being a team player.

Is there room for advancement within Northern Trust?

Yes, movement within the organization is encouraged, and senior leaders are accessible, facilitating career growth opportunities.

Does Northern Trust provide reasonable accommodations for individuals with disabilities?

Yes, Northern Trust is committed to providing reasonable accommodations to individuals with disabilities throughout the employment process.

What is the work culture like at Northern Trust?

Northern Trust fosters a flexible and collaborative work culture where financial strength and stability allow for the exploration of new ideas, and there is a commitment to serving the communities we operate in.

What should I do if I need assistance during the application process?

If you need reasonable accommodation for any part of the employment process, you can email the HR Service Center at MyHRHelp@ntrs.com.

Are there any specific areas of support that the Senior Administrative Assistant will handle for the Sales Team?

Yes, the Senior Administrative Assistant will assist with room bookings, catering, and other administrative needs for the Sales Team.

What does Northern Trust value in its employees?

Northern Trust values inclusivity, collaboration, initiative, and the ability to manage multiple tasks while maintaining high standards of integrity and confidentiality.

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Northern Trust Corporation

Dynamic careers. Brighter futures. Greater possibilities.

Finance
Industry
10,001+
Employees
1889
Founded Year

Mission & Purpose

Northern Trust is a leading global financial services company that offers a comprehensive range of asset servicing, investment management, and banking solutions to individuals and institutions. With a strong emphasis on client-focused services, Northern Trust aims to build enduring partnerships with their clients by providing tailored solutions and exceptional customer experiences. Their expertise in asset management, wealth management, and asset servicing enables them to deliver innovative and reliable financial solutions that help clients grow, preserve, and manage their wealth effectively. As a trusted financial partner, Northern Trust's purpose is to empower their clients to achieve their financial goals and navigate the complexities of the global financial markets with confidence and peace of mind.