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Senior Administrative Support Specialist

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Astrion

2mo ago

  • Job
    Full-time
    Expert Level
  • Bedford, +1

AI generated summary

  • You need 10 years of admin support experience (5 in DoD), strong MS Office skills, experience with DoD/Air Force acquisition, excellent communication skills, and an active US security clearance.
  • You will manage requests, edit documents, coordinate executive schedules, organize meetings, transmit data, prepare reports, and ensure security access while collaborating with teams.

Requirements

  • 10 years of administrative support experience (desired), 5 years in DoD (preferred)
  • Must have in-depth working knowledge of Microsoft Office Products (MS Outlook, Word, Excel, Power Point)
  • Experience on DoD or Air Force acquisition programs is desired.
  • Excellent written and verbal communication skills.
  • Candidate must have an active US security clearance.
  • Candidate must have an active US security clearance

Responsibilities

  • Manage and track recurring and priority requests for information to include: action items, data calls, and submission.
  • Edits documents and assists in staffing documents to ensure timely/proper completion.
  • Manage and coordinate all executive level schedules and calendars thru Microsoft Outlook as well as thru web-based tools.
  • Prepare, arrange, coordinate, communicate and execute business meetings, conferences and other events.
  • Transmit documents and data files, provide electronic records management and document and data repository support, and create document coordination workspace.
  • Point of contact for providing timely and accurate program reports, including the Division and Directorate staff meeting slides and Monthly Acquisition Reports (MARs).
  • Reviews draft products, consolidates and edits reports as required.
  • Provide security control point access service for visitors as well as accountability for resident Government and Contractor staff as required.
  • Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

FAQs

What is the location of the Senior Administrative Support Specialist position?

The position is located at Hanscom AFB, MA.

What experience is required for this role?

Candidates should have 10 years of administrative support experience, with 5 years preferred in DoD.

Is knowledge of Microsoft Office required for this job?

Yes, in-depth working knowledge of Microsoft Office products, such as Outlook, Word, Excel, and PowerPoint, is required.

What type of security clearance is needed for this position?

An active US security clearance is required for this position.

What are the primary responsibilities of the Senior Administrative Support Specialist?

Responsibilities include managing executive schedules, preparing and coordinating meetings, tracking priority requests, providing program reports, and assisting with document management.

Are there opportunities for professional development?

Yes, Astrion offers continuing education assistance and a professional development allotment.

What benefits does Astrion provide to its employees?

Benefits include competitive salaries, multiple healthcare benefits packages, 401K with employer matching, paid time off (PTO), and a federally recognized holiday schedule.

What is the company culture like at Astrion?

Astrion fosters an environment of care, empathy, and innovation while encouraging employees to take action and make a positive difference in their careers and communities.

Is experience in DoD or Air Force acquisition programs desired for this position?

Yes, experience in DoD or Air Force acquisition programs is desired.

How does Astrion promote teamwork and collaboration?

Astrion empowers its teams and promotes collaboration as a core element of its success, encouraging innovative solutions and continuous learning.

Astrion

Introducing Astrion, a Transformative Evolution of Oasis Systems and ERC

Defence & Aerospace
Industry
501-1000
Employees
2023
Founded Year

Mission & Purpose

At Astrion, we deliver the difference that empowers our customers and nation to take on what's next. We are the transformative evolution of two prominent government services firms, ERC and Oasis Systems, each bringing a rich legacy of dedicated service to our nation's most critical communities. We stand as a partner for progress, providing cutting-edge services that boost preparedness, optimize performance, and ensure success in the air, on the ground, and beyond.

Culture & Values

  • Be Present:

    In a world that moves at a relentless pace, we emphasize the importance of being fully engaged in the present moment. We value focused attention, active listening, and a commitment to the task at hand and accountability. This ensures that each member of our team contributes meaningfully, fostering a collaborative and dynamic work environment.

  • Be Human:

    Astrion is more than a company; it’s a community. We embrace the humanity in each individual, valuing empathy, understanding, and genuine connections. By recognizing and respecting the unique qualities that each person brings, we cultivate a culture of inclusivity, kindness, and mutual support.

  • Be Curious:

    Curiosity is the spark of innovation. We encourage an inquisitive mindset that drives us to explore new ideas, question the status quo, and seek continuous improvement. This principle is the catalyst for creativity, learning, and the discovery of innovative solutions that propel us forward in a rapidly evolving landscape.

  • Be Adaptable:

    Change is constant, and adaptability is one of our many strengths. We thrive in dynamic environments, embracing challenges as opportunities for growth. Being adaptable at Astrion means we are not just resilient in the face of change; we actively seek it, staying agile and responsive to the evolving needs of our team, customers, and industry.