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Senior Administrator / Personal Assistant

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NHS Scotland

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Hereford, +47

AI generated summary

  • You need strong admin skills, proficiency in Microsoft Office, experience with databases, and teamwork ability. A Level 2 Disclosure Scotland check is necessary.
  • You will provide administrative support, liaise with stakeholders, manage databases, work with the Turas Platform, and collaborate with healthcare professionals in a team-focused environment.

Requirements

  • A vacancy has arisen for a part-time administrator/PA to join our highly motivated medical education team, to support across the medical education service.
  • As a key member of the team the successful applicant would be required to provide a wide range of administrative support primarily to the Senior administrator in Medical Education, and on occasion the Director of Medical Education, Deputy Director and Head of Service. You will assist with the day-to-day administration of the department under the direction of the senior administrator. This involves liaising with a range of other stakeholders, including NES, Faculty Development Alliance, Recognition of Trainers and higher education institutes. The post holder will be expected to use and develop databases for both undergraduate and postgraduate services to input and extract data from, using all packages within the Microsoft Office suite. The postholder will also work with the Turas Platform.
  • A willingness and ability to function as an effective member of the existing team is essential. The successful applicant will work with a wide range of healthcare professionals.
  • The duties of this post require the successful candidate to complete a Level 2 Disclosure Scotland check.

Responsibilities

  • As a key member of the team the successful applicant would be required to provide a wide range of administrative support primarily to the Senior administrator in Medical Education, and on occasion the Director of Medical Education, Deputy Director and Head of Service.
  • You will assist with the day-to-day administration of the department under the direction of the senior administrator.
  • This involves liaising with a range of other stakeholders, including NES, Faculty Development Alliance, Recognition of Trainers and higher education institutes.
  • The post holder will be expected to use and develop databases for both undergraduate and postgraduate services to input and extract data from, using all packages within the Microsoft Office suite.
  • The postholder will also work with the Turas Platform.
  • A willingness and ability to function as an effective member of the existing team is essential.
  • The successful applicant will work with a wide range of healthcare professionals.
  • The duties of this post require the successful candidate to complete a Level 2 Disclosure Scotland check.

FAQs

What is the job title for this position?

The job title is Senior Administrator / Personal Assistant.

Is this position full-time or part-time?

This position is part-time.

Who will the successful applicant primarily support?

The successful applicant will primarily support the Senior Administrator in Medical Education, and on occasion, the Director of Medical Education, Deputy Director, and Head of Service.

What kind of administrative support will I be providing?

You will provide a wide range of administrative support, including liaising with various stakeholders and assisting with the day-to-day administration of the department.

What software will I need to use in this role?

The role requires the use of all packages within the Microsoft Office suite and the Turas Platform.

Is there a specific background or experience required for this role?

A willingness and ability to function effectively as part of a team and experience working with healthcare professionals are essential.

Will I need to undergo a background check?

Yes, the duties of this post require the successful candidate to complete a Level 2 Disclosure Scotland check.

How can I get in touch for informal enquiries about the role?

For informal enquiries, you can contact Jacqueline McMenemy, Senior Administrator, at 01324 567618.

Can I use AI tools to assist with my application?

No, the use of AI, automated tools, or third-party assistance for generating, drafting, or significantly modifying application responses is strongly discouraged.

What provisions are there for disabled applicants?

NHS Forth Valley is committed to offering an interview to disabled people who meet the minimum criteria for the job and will make reasonable adjustments where possible.

How does NHS Scotland ensure diversity in its recruitment?

NHS Scotland is committed to encouraging equality and diversity among the workforce and eliminates unlawful discrimination, aiming for a representative workforce where every employee feels respected.

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NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.