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Senior Adminstrative Assistant, NYCDCP

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Voya Financial

Aug 3

  • Job
    Full-time
    Senior (5-8 years)
  • New York
  • Quick Apply

AI generated summary

  • You need 5+ years of admin experience, strong communication skills, MS Office proficiency, excellent organization, teamwork, and problem-solving abilities. A degree is preferred.
  • You will manage calendars, organize meetings, take minutes, prepare presentations, handle correspondence, track PTO, order supplies, and support the team with discretion and efficiency.

Requirements

  • Minimum Knowledge & Experience:
  • Minimum 5 years administrative support experience
  • Excellent verbal and written communication skills
  • Proficient in MS Word, Excel, PowerPoint and MS Outlook
  • Excellent organizational skills with attention to detail
  • Effective interpersonal and teamwork skills
  • Proactive approach to completing tasks and projects
  • Strong time management, problem solving skills and follow up skills
  • Ability to work well with all levels of management, staff, outside clients, and vendors
  • Preferred Knowledge & Experience:
  • College degree or continuing education preferred.

Responsibilities

  • Provide administrative support: screen incoming mail, phone calls and correspondence directly resolving issues and knowing when to seek guidance
  • Proactively manage daily calendars and meetings
  • Set up and manage conference calls and meetings, including the preparation and organization of meeting spaces and materials in advance.
  • Take minutes for team meetings and/or conference calls
  • Prepare PowerPoint presentations/provide ad-hoc research
  • Responsible for ordering departmental supplies and maintenance of fax/copiers
  • Ability to anticipate business needs, both on a routine and a per case basis
  • Handle requests quickly and efficiently and discreetly manage confidential information
  • Must be able to manage multiple tasks, plan and coordinate and proactively handle situations
  • Work with a high degree of autonomy and responsibility
  • Track department employees’ PTO use during calendar year
  • Provide back-up administrative support for the department staff
  • Responsible for understanding and complying with firm policies and procedures while performing the role outlined above

FAQs

Do we support remote work?

This position has been designated as an essential worker and requires work to be performed full-time in our office located at 22 Cortlandt Street, New York, NY.

What qualifications are required for the Senior Administrative Assistant position?

A minimum of 5 years of administrative support experience is required, along with excellent verbal and written communication skills, proficiency in MS Word, Excel, PowerPoint, and MS Outlook, and excellent organizational skills with attention to detail.

Is a college degree required for this position?

A college degree or continuing education is preferred but not explicitly required.

What is the salary range for this position?

The expected annual base salary range for this position is $57,370 - $71,710 USD, depending on the candidate's experience and qualifications.

What benefits does Voya offer?

Voya offers health, dental, vision, and life insurance plans, a 401(k) savings plan with generous matching contributions, a retirement plan, tuition reimbursement, paid time off, and paid volunteer time.

What are the critical skills needed for success in this role?

Critical skills include customer focus, critical thinking, a team mentality, business acumen, and learning agility.

How would you describe the work culture at Voya?

Voya promotes a work environment where differences are understood and valued, encouraging employees to bring their whole selves to work and to positively influence the culture.

Are there opportunities for professional development?

Yes, Voya provides tuition reimbursement to support employees in their continuous learning and professional development.

Is this position suitable for entry-level candidates?

No, this position requires a minimum of 5 years of administrative support experience, indicating that it is not suitable for entry-level candidates.

What type of tasks will the Senior Administrative Assistant be responsible for?

The Senior Administrative Assistant will manage calendars, coordinate meetings, take minutes, prepare presentations, handle correspondence, order supplies, manage confidential information, and provide backup support for department staff.

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Voya Financial

Finance
Industry
5001-10,000
Employees
2014
Founded Year

Mission & Purpose

Voya Financial, Inc. (NYSE: VOYA), is a leading health, wealth and investment company with 7,200 employees who are focused on achieving Voya’s aspirational vision: Clearing your path to financial confidence and a more fulfilling life. Through products, solutions and technologies, Voya helps its 14.3 million individual, workplace and institutional clients become well planned, well invested and well protected. Benefitfocus, a newly joined Voya company, extends the reach of Voya’s workplace benefits and savings offerings by providing benefits administration capabilities to 16.5 million individual subscription employees across employer and health plan clients. Certified as a “Great Place to Work” by the Great Place to Work® Institute, Voya is purpose-driven and equally committed to conducting business in a way that is socially, environmentally, economically and ethically responsible. Voya has earned recognition as: one of the World’s Most Ethical Companies® by the Ethisphere Institute; a member of the Bloomberg Gender-Equality Index; and a “Best Place to Work for Disability Inclusion” on the Disability Equality Index.