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Senior Bid Co-ordinator

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Buro Happold

2mo ago

  • Job
    Full-time
    Senior Level
  • Marketing
    Business, Operations & Strategy
  • London

AI generated summary

  • You must have bid coordination experience in public procurement, strong writing skills, deadline management, team mentoring, and IT proficiency. APMP certification and design skills are a plus.
  • You will manage strategic bids, lead best practices, create marketing materials, organize meetings, review documentation, ensure compliance, and assist in team development and bid improvements.

Requirements

  • Previous bid Co-ordination / writing experience in public procurement essential, with particular focus on major infrastructure
  • Strong copywriting and copy-editing skills
  • Previous experience of coordinating and managing tight deadlines
  • Prior office experience
  • Experience of line management / team mentoring
  • Excellent computer and IT skills including; Outlook, Word, Excel, PowerPoint, SharePoint, Microsoft Teams and experience of using spreadsheets and databases
  • Previous experience within an architectural practice, construction or engineering industries would be an advantage.
  • Knowledge of, or skillset with Adobe Creative Suite (InDesign specifically) would be advantageous
  • Membership / Certification in APMP (Association for Proposal Management Professionals)

Responsibilities

  • Managing strategic bids led by our key Work Winning community based in our UK offices. 50% of your time will focus specifically on supporting major infrastructure bids.
  • Leading/owning the implementation of best practice initiatives across the bid lifecycle
  • Creating new copy for marketing materials such as project sheets and CVs
  • Ensure all new proposals follow the UK Bid Request process before agreeing to support
  • Review bid documentation identifying key requirements, deadlines, win themes and raising potential issues
  • Check that the Commercial and Legal Team (CLT) is informed where necessary to ensure that contractual/legislative requirements are met
  • Organise and lead the Bid Kick-Off meetings for significant bids to agree commitment to bid, capture the win themes, identify key team members, case study projects and create the preparation of the bid timeline
  • Utilise answer-plan templates to structure bid responses, interviewing people where necessary to obtain the key content and write it up into a quality response
  • Review input to bids from technical teams against bid criteria, highlighting any potential gaps in information, and ensuring we have understood the client’s requirements and developed a tailored and focused response
  • Create additional bespoke content for the submission, by interviewing the necessary technical team members to capture the right story
  • Ensure that all submissions are well written, compliant with what the client has asked for, and are in line with agreed themes and the Buro Happold brand and our corporate message. Challenge any content that falls short of meeting the expected standard and score.
  • Design and collate submission documents – ensuring accuracy of input, proof-reading and spell checking, communicating additional graphic requirements with the Graphic Design team
  • Assist in the design and production of material relating to the client presentation stage of the bid process. Arrange and participate in mock-interviews to maximise our chances of winning.
  • Assist with the development of others, educating technical and non-technical staff on how to manage a bid effectively, guiding them through the process.
  • Identify and lead improvement initiatives to ensure our bid management process is current, and at the forefront of the latest technology
  • Collate, share and disseminate best practice and lessons learned from bid feedback.
  • Liaise with our Business Development team to ensure we’re aware of upcoming strategic opportunities
  • Monitor bid feedback, analysing our win / loss results and identify potential areas for improvement

FAQs

What is the primary role of a Senior Bid Co-ordinator at Buro Happold?

The primary role is to manage high-stakes bids, implement best practices across the bid lifecycle, and create compelling marketing materials.

How much of the Senior Bid Co-ordinator's time will be focused on supporting major infrastructure bids?

50% of the Senior Bid Co-ordinator's time will focus specifically on supporting major infrastructure bids.

Where is the UK Bid Team located?

The UK Bid Team is located across various offices in Bath, London, Leeds, Manchester, and Edinburgh.

Is travel required for the Senior Bid Co-ordinator role?

Yes, occasional travel to different UK offices is required.

What type of experience is essential for this position?

Previous bid coordination or writing experience in public procurement, particularly focusing on major infrastructure, is essential.

What skills are required for the Senior Bid Co-ordinator?

Strong copywriting and copy-editing skills, experience managing tight deadlines, excellent computer and IT skills, and the ability to mentor others are required.

Are there any specific software skills that are advantageous for this role?

Yes, knowledge of or skill in Adobe Creative Suite, particularly InDesign, is advantageous.

What benefits does Buro Happold offer to its employees?

Buro Happold offers hybrid working arrangements, an attractive salary package, holiday entitlement, a generous pension scheme, flexible benefits, and a commitment to continuous development.

Is there support for professional development in this role?

Yes, there is a strong commitment to continuous development with a learning and development program to empower employees.

How does Buro Happold promote inclusivity in the workplace?

Buro Happold values diverse backgrounds and experiences, encourages flexibility in working patterns, and actively works to change representation in the built environment.

How can candidates request adjustments during the application process?

Candidates can contact recruitment@burohappold.com to discuss any adjustments that can be made to support them during the application process.

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Buro Happold

Engineering | Consultancy | Advisory

Real Estate
Industry
1001-5000
Employees
1976
Founded Year

Mission & Purpose

We are an international, integrated consultancy of engineers, designers and advisers. For over 45 years, we have built an unrivalled reputation by delivering creative, value-led solutions for the benefit of people, places and planet. Described by our clients as 'passionate', 'innovative' and 'collaborative', Buro Happold is synonymous with the delivery of exceptionally complex projects on every continent, working with the world's leading architectural practices and organisations, such as the United Nations, UNESCO and C40 Cities. Through our global community of driven, world-leading engineering, advisory and design professionals, we are acting to address major challenges in an ever-evolving world.

Culture & Values

  • We value human wellbeing, and are discontented with limitations. We commit to taking this as seriously for our people as our projects.

  • We are a diverse, one-firm culture. When we get it right, it sings. Internal barriers are always to be overcome through inclusivity and equity above all else.

  • We embrace mutual responsibility. It is easy to default to individual success. Teams need to share success and failure in the same way.

  • We are more than a business. We care about the legacy of our work. We have a responsibility of care as an employer and influencer in the shaping of the world.

  • Sustainability is intrinsic to the economic and social impact of our work. Going beyond compliance requires challenging preconceptions, taking extra steps.

  • It takes courage to create. Our culture fosters a dynamic between technology and empathy to gain deeper insight, unleash imagination, and manage risk.

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