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Senior Executive Assistant - A05 - FRANKFURT MAIN - Hybrid

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Citi

9d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Berlin
  • 1d left

AI generated summary

  • You should have office admin experience in financial services, be proficient in Microsoft Office, possess strong communication skills, be self-motivated, detail-oriented, and hold a degree or equivalent.
  • You will manage calendars, coordinate meetings and travel, prepare materials, track expenses, and support senior management while ensuring compliance and guiding junior staff.

Requirements

  • Previous office administration experience preferably within a large and complex financial services or similar organization
  • Highly proficient in Microsoft Office
  • Consistently demonstrates clear and concise written and verbal communication skills
  • Demonstrated ability to quickly gain command of new systems
  • Self-motivated and detail oriented
  • Bachelor's/University degree or equivalent experience

Responsibilities

  • Directly supports a C16 level manager and generally supports an entire department
  • Manages day to day calendar(s) of senior management
  • Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
  • May prepare and review materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
  • Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
  • Orders supplies and process invoices through Procure to Pay system
  • Process and follow-up on Virtual Requests
  • Assists in ad-hoc reports special projects as needed
  • Trains, coaches or guides other administrative staff when required
  • Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

FAQs

What is the job title for this position?

The job title is Senior Executive Assistant - A05.

Where is this position located?

The position is located in Frankfurt Main.

What type of work arrangement is offered?

The position offers a hybrid work arrangement.

What business area does this role support?

This role supports the German CCO Office within Citi Global Markets Europe AG.

What level of management does this position directly support?

This position directly supports a C16 level manager.

What are some of the responsibilities of the Senior Executive Assistant?

Responsibilities include managing calendars, coordinating meetings and travel arrangements, preparing materials for meetings, and assisting with various administrative tasks.

What qualifications are required for this role?

Required qualifications include previous office administration experience, proficiency in Microsoft Office, clear communication skills, and a self-motivated, detail-oriented mindset.

What is the educational requirement for this position?

A Bachelor's/University degree or equivalent experience is required.

Is Citi an equal opportunity employer?

Yes, Citi is an equal opportunity and affirmative action employer.

What should applicants do if they need accommodations during the interview process?

Applicants should inform Citi if they require any accommodations during the interview process.

What is the job ID for this position?

The job ID for this position is 24801861.

Finance
Industry
10,001+
Employees
1998
Founded Year

Mission & Purpose

Citigroup Inc. or Citi is an American multinational investment bank and financial services corporation headquartered in New York City. Citi's operation is to provide financial services that enable growth and economic progress. Core activities are safeguarding assets, lending money, making payments and accessing the capital markets.

Benefits

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  • Paid parental leave

    We believe all parents deserve time to adjust to parenthood and bond with the newest members of their families. That’s why in early 2020 we began rolling out our expanded Paid Parental Leave Policy to include Citi employees around the world.

  • Save well, for now and your future

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  • Keep learning

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  • Be well, take time off

    We have a variety of programs that help employees balance their work and life, including generous paid time off packages.

  • Support Your Community

    We offer our employees resources and tools to volunteer in the communities in which they live and work. In 2019, Citi employee volunteers contributed more than 1 million volunteer hours around the world.