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Senior HR Onboarding Specialist - Onsite/Hybrid in Nashville TN

  • Job
    Full-time
    Mid Level
  • Customer Relations
    People, HR & Administration
  • Nashville
  • Quick Apply

AI generated summary

  • You need a High School Diploma or GED and 4 years of relevant work experience.
  • You will manage pre-employment checks, coordinate onboarding logistics, address inquiries, collaborate with teams, finalize hire processes, and train onboarding staff.

Requirements

  • High School Diploma or GED (Required)
  • 4 years of relevant work experience

Responsibilities

  • Assumes responsibility of one or more of the following specialties: quality audits, assisting with affiliations and acquisitions, annual audits, annual projects (GME, etc.), compliance monitoring
  • Receives and addresses inquiries from telephone, on-line, and on-site customers. Provides legally sound and accurate employment information to internal and external customers.
  • Performs and reviews pre-employment checks including references, licensure, criminal background and/or education verifications.
  • Responds to all questions/concerns from new hires, provides detail on orientation logistics, addresses barriers to avoid delays in start dates.
  • Maintains ongoing, positive collaboration with others in recruitment, payroll, hiring leaders, and HR partners to create lean, effective processes that minimize hand offs, delays, and errors.
  • Collects and processes new team members hire documentation prior to start date or within three days of start. Assists in ensuring government-mandated documents are complete according to the law (1-9 /E-verify, etc.).
  • Communicates with hiring leaders and recruiters about start dates, delays, and issues related to the new hire.
  • Finalizes Workday hire process, sending confirmation emails with orientation information, and completing related system data entry. Provides additional follow up with new team members as needed.
  • Communicates with new hires regarding onboarding process.
  • Reviewing criminal background checks, coordinating, and reviewing completion of pre-employment requirements.
  • Performs initial training for new onboarding team members and provides regular updates on the system, tools, and process for entire onboarding team.

FAQs

What is the location of the Senior HR Onboarding Specialist position?

The position is located in Nashville, Tennessee, and operates in an onsite/hybrid format.

What qualifications are required for this role?

A High School Diploma or GED is required, along with relevant work experience of at least 4 years.

What are the key responsibilities of the Senior HR Onboarding Specialist?

Key responsibilities include managing pre-employment checks, addressing inquiries from new hires, coordinating with hiring leaders, and finalizing onboarding processes using Workday.

Is there a focus on diversity and inclusion at Vanderbilt University Medical Center?

Yes, Vanderbilt Health is committed to an inclusive environment that recognizes diversity as essential for excellence and innovation.

What skills are important for this position?

Important skills include advanced communication, customer service, time management, intermediate HR knowledge, compliance understanding, and analytical abilities.

What does the onboarding process involve for new hires?

The onboarding process involves completing pre-employment requirements such as background checks, education verification, and ensuring all necessary documentation is collected and processed.

Will I be responsible for training new team members in this role?

Yes, you will perform initial training for new onboarding team members and provide regular updates on systems, tools, and processes.

Are there opportunities for professional growth within Vanderbilt Health?

Yes, Vanderbilt Health supports professional growth, appreciation of benefits, and fosters a sense of community and purpose among its workforce.

What is the company's mission?

Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Is handling compliance a part of this job?

Yes, compliance monitoring and ensuring adherence to HR policies and governmental regulations are key responsibilities of the role.

Making Health Care Personal

Science & Healthcare
Industry
10,001+
Employees
1875
Founded Year

Mission & Purpose

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.