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Senior Office Operations Specialist

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Amentum

10d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Aberdeen

AI generated summary

  • You need a Bachelor's degree, 10 years of admin experience, skills in document formatting, task management, SITREPS, PowerPoint, Adobe, and a Secret Clearance. US citizenship is required.
  • You will coordinate office operations, track actions, assist with security, prepare reports, organize meetings, support onboarding, and ensure compliance with training requirements.

Requirements

  • Bachelor’s degree required and at least ten (10) years of direct experience with providing general administrative and set-up support for conferences, meetings, and Town Halls; preparation of administrative, conference-related documents and correspondence is required; an additional five (5) years of related experience may substitute education.
  • An additional five (5) years of related experience may substitute education.
  • Detailed-oriented with excellent technical, verbal, and written communication skills.
  • Knowledge of AR 25-50 with regards to formatting and proofreading documents, such as meeting invitations, memorandums, confirmations.
  • Experience with management of suspenses/tasks received from higher headquarters by sending out original taskers, reminding tasked individuals/officers of suspenses, collecting finished taskers, closing taskings. Direct experience with the HQDA Task Management Tool.
  • Direct experience with producing Situational Reports (SITREPS) and briefing charts.
  • Proficient with PowerPoint and Adobe SW.
  • Experience with MIRARs or similar accounting system; experience as a SharePoint administrator.
  • Experience with office security tasks such as building badges and visitor requests; experience with DISS to assist with office security tasks.
  • Must have a US Government Secret Clearance. Please note US Citizenship is required to obtain a Secret Clearance.

Responsibilities

  • Provide support services related to refining, executing or tracking actions to efficiently operate. Services may include the following:
  • Tracking special duty and ad hoc actions.
  • Coordinating facilities management.
  • Assisting with security functions including access to the program office ad SCIF.
  • Coordination of office security tasks such as building badges and visitor requests.
  • Submitting requests or tickets for service.
  • Writing and updating scenarios for operational planning and emergency preparedness.
  • Preparing quarterly/annual reports.
  • Participating in IPTs and coordination meetings.
  • Attending and assisting the PM in high level meetings.
  • Safeguarding and delivering Government material.
  • Coordinating and aligning meetings; participating in recurring meetings; preparing meeting minutes.
  • Provide general administrative and set-up support for conferences, meetings, and Town Halls; preparation of administrative, conference-related documents and correspondence.
  • Assist with onboarding activities for new employees.
  • Assist with delivery of required training and track individuals’ compliance with training requirements for professional development.
  • Support and assist other administrative and operations personnel in office procedures, keeping them updated on changes related to correspondence, messages, reports, forms, filing, training, travel security, and personnel procedures.

FAQs

What is the primary location for the Senior Office Operations Specialist position?

The primary location for the position is at Aberdeen Proving Ground, MD.

What are the main duties of the Senior Office Operations Specialist?

The main duties include tracking actions, coordinating facilities management, assisting with security functions, preparing reports, participating in meetings, and providing general administrative support for conferences and meetings.

What educational qualifications are required for this position?

A bachelor's degree is required, along with at least ten years of direct experience in administrative support. An additional five years of related experience may substitute for education.

Is there a specific security clearance required for this position?

Yes, a US Government Secret Clearance is required, and US Citizenship is necessary to obtain this clearance.

What software proficiency is needed for this role?

Candidates should be proficient with PowerPoint, Adobe SW, and have experience with office security systems like DISS, as well as knowledge of management tools for tracking tasks.

Are there any preferred qualifications for this job?

Yes, a bachelor's degree in Business Administration or a similar field is preferred.

Will the Senior Office Operations Specialist be involved in training activities?

Yes, the role includes assisting with the delivery of required training and tracking compliance with training requirements for professional development.

Is experience with government task management tools necessary for this role?

Yes, direct experience with the HQDA Task Management Tool for managing suspenses and tasks is required.

What kind of reports is the Senior Office Operations Specialist expected to produce?

The specialist is expected to produce Situational Reports (SITREPS) and briefing charts.

Does Amentum provide equal employment opportunities?

Yes, Amentum is proud to be an Equal Opportunity Employer and provides equal opportunity for employment without regard to various protected categories.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.