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Shipping and Receiving Receptionist.

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Amentum

7d ago

  • Job
    Full-time
    Junior & Mid Level
  • Logistics
    People, HR & Administration

AI generated summary

  • You must be mobile, able to lift 50 lbs, and proficient in Microsoft Office. Strong communication, attention to detail, and experience in shipping/receiving are essential. HS diploma required.
  • You will greet visitors, manage mail and shipping, oversee conference scheduling, assist with events, maintain supplies, and support audits while ensuring a welcoming environment.

Requirements

  • Must have sufficient mobility, included but not limited to bending, reaching, turning and kneeling to complete daily duties in a timely and efficient manner.
  • There is a possibility that due to parking availability and location of work, walking moderate to long distances may be required.
  • Must be able to lift and/or move up to 50lbs.
  • General office equipment, which includes telephone, fax machine, copier, PC/laptop, and other miscellaneous office equipment.
  • Microsoft Office Suite of products to include Project.
  • Work assignments dependent on requirements by the client. It is important to be able to work at least 8 hours a day for 5 days per week (Monday through Friday).
  • Regular attendance of scheduled hours is extremely important, but not critical, except for deadlines and meetings.
  • Punctuality and regular attendance are necessary to meet deadlines. Must exhibit flexibility to work hours to adjust to surge situations base on critical mission requirements.
  • United States Citizenship.
  • HS diploma or GED equivalent.
  • Strong oral and written communications skills applicable to both one-on-one settings, and group settings.
  • Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
  • Ability to function independently and multi-task.
  • Ability to exercise sound judgement with strong attention to detail.
  • Ability to ensure all work instructions and procedures are followed.
  • Thorough working knowledge of Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, Teams, and Share Point.
  • Excellent interpersonal skills, project coordination experience, and experience showing the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
  • Experience in distribution and warehousing or administrative experience.
  • Experience with PeopleSoft Purchasing System.
  • Knowing of shipping and receiving procedures and practices.
  • Experience in a manufacturing/production environment with quality control procedures.

Responsibilities

  • Provide daily coverage of reception desk and shipping and receiving area.
  • Greet all visitors with a helpful and friendly demeanor and follow proper security procedures for employees, non-employees, and Foreign Nationals.
  • Assist in the organization/creation of moral boosting events for the employees of the facility.
  • Perform office functions such as fielding calls and making proper referrals; checking voicemails and distributing or responding; primary point of contact for all meetings and conferences taking place in facility, to include ordering catering services.
  • Oversee and manage online conference room schedule, resolve any schedule conflicts in a timely and proactive fashion.
  • Receive and process all incoming mail/deliveries to the facility.
  • Provides data and information to others on functional unit processes and procedures.
  • Escort visitors/vendors at the facility as needed.
  • Monitor, order, and restock coffee and kitchen supplies. Run and unload dishwasher.
  • Checks incoming and outgoing shipments and associated paperwork for accuracy and enters ERP.
  • Provide document control services. Organize and maintain document accountability records, destroying material when no longer required. Maintain a neat and orderly work area.
  • Prioritizes tasks including outbound orders, incoming distribution, inventory, maintaining shipping inventory and associated duties.
  • Routinely researches freight and supply companies to ensure TI is receiving best possible prices, quality and delivery timelines.
  • Supports DCMA and Quality audits.
  • Participates in and/ or manages special projects as required.

FAQs

What is the primary responsibility of the Shipping and Receiving Receptionist?

The primary responsibility of the Shipping and Receiving Receptionist is to provide daily coverage at the reception desk and shipping/receiving area, ensuring smooth operations, accurate processing of shipments, and excellent customer service.

What skills are required for this position?

Strong oral and written communication skills, organizational abilities, flexibility, attention to detail, customer service skills, problem-solving skills, and proficiency in Microsoft Office Suite are required for this position.

Is United States Citizenship a requirement for this job?

Yes, United States Citizenship is a requirement for this job.

What are the working hours for this position?

The position requires working at least 8 hours a day for 5 days a week, typically Monday through Friday.

Is experience in distribution and warehousing necessary for this role?

Yes, experience in distribution and warehousing or administrative roles is important for this position, as it involves knowledge of shipping and receiving procedures.

Are there opportunities for professional development and skill enhancement?

Yes, the company assists in the continuous development of your skills and offers opportunities to explore various roles across the global organization.

Do I need to be able to lift heavy items for this position?

Yes, the role requires the ability to lift and/or move up to 50 lbs as part of the daily responsibilities.

What types of software knowledge are necessary for this job?

A thorough working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint, is necessary for this job.

Will I be responsible for managing conference room schedules?

Yes, part of your responsibilities includes overseeing and managing the online conference room schedule, and resolving any scheduling conflicts proactively.

What is the process for receiving and processing mail and deliveries?

The Shipping and Receiving Receptionist is responsible for receiving and processing all incoming mail and deliveries, ensuring accuracy and proper documentation.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.