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Site Administrator - Galway

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Cairn

16d ago

  • Job
    Full-time
    Junior & Mid Level
  • Construction & Surveying
    Business, Operations & Strategy
  • Galway

AI generated summary

  • You should have 2-3 years admin experience, strong IT skills, Microsoft Office proficiency, attention to detail, ability to multi-task, and a customer-focused, self-motivated attitude.
  • You will manage subcontractor documents, train users on Zutec, handle queries, maintain dashboards, document meetings, support the site team, conduct inductions, and order inventory.

Requirements

  • Minimum 2-3 years administrative experience.
  • Good understanding of the construction industry not required, but preferable.
  • Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint).
  • Strong IT skills.
  • A strong ability to multi-task in a fast paced environment.
  • Stakeholder relationship building.
  • High attention to detail.
  • Self-motivated team player with the ability to work on one’s own initiative.
  • Customer focused individual with a “can do” attitude.
  • Focus on deadlines.

Responsibilities

  • Key Responsibilities:
  • Liaise with sub-contractors to ensure timely and accurate submission of ancillary certs for BCAR submissions.
  • Filing of ancillary & commissioning certs onto the Document Management System (Zutec) to ensure homebond sign off.
  • Obtain, organise & maintain subcontractor construction documents on Zutec.
  • Be the first point of contact for Zutec related queries from both site team and subcontractors.
  • Train subcontractors and site team on use of Zutec.
  • Give users access to Zutec, ensure accurate granting of permissions.
  • Ensure timely uploading of construction documents by subcontractors.
  • Escalate system issues to DMS Admin Team.
  • Create and maintain dashboard of subcontractor uploads for each house/apartment unit to assist with BCAR handover documentation and progress reporting.
  • Maintain weekly RTS / RTO dashboard on Dynamics 365.
  • Documenting meeting minutes and follow up actions.
  • Administrative support to site team, as necessary.
  • Complete subcontractor site inductions and face recognition in the absence of Health and Safety.
  • Liaise with Utilities Coordinator to ensure timely and accurate handover of unit to purchaser.
  • Ordering office inventory.

FAQs

What is the job title for this position?

The job title is Site Administrator.

Where is the Site Administrator position located?

The Site Administrator position is located in Galway.

What type of employment is offered for this position?

This position is a permanent role.

What are the key responsibilities of the Site Administrator?

Key responsibilities include managing BCAR submissions, maintaining documents on the Zutec system, providing administrative support to the site team, and liaising with subcontractors and other stakeholders.

What qualifications are required for this role?

A minimum of 2-3 years of administrative experience is required, along with strong IT skills and proficiency in Microsoft Office applications.

Is experience in the construction industry necessary for this position?

Experience in the construction industry is preferable but not required.

What type of training will be provided for the successful candidate?

The successful candidate will receive training on the use of Zutec and support to manage documents relevant to BCAR submissions.

What benefits are offered to employees working at Cairn Homes?

Benefits include a competitive salary, performance-related bonuses, pension scheme with matching contributions, full health insurance, and various professional development programs.

What is the duration of the Site Administrator contract?

The duration of the contract is for 2 years as a fixed-term contract.

What is the application expiry date for this job position?

The application expiry date for this job position is 03 September 2025.

Cairn

#BuiltForGood.

Real Estate
Industry
201-500
Employees
2015
Founded Year

Mission & Purpose

Our purpose is to build sustainable communities where people can thrive. #BuiltForGood