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Specialist I, Accounts Payable-3

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Copeland

19d ago

  • Job
    Full-time
    Entry & Junior Level
  • Data
    Accounting & Tax
  • Quezon City
  • Quick Apply

AI generated summary

  • You need experience in accounting data entry, invoice validation, analytical skills for exception reporting, and proficiency in email triaging and OCR tools.
  • You will enter approved expenses and invoices, validate data, analyze exceptions, handle email inquiries, upload documents to OCR tools, and assist with invoice matching and resolution processes.

Requirements

  • Enters approved expense claims / good invoices submitted to the database in Accounting System
  • Performs data validation/ verification to achieve SOP on data consistency
  • Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)
  • Validate approval, completeness and correctness of invoice details and encodes into system
  • Analyze and provides input for exception items during invoice matching
  • Implement the non standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc. ) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
  • Perform AIM -Automatic Invoice Matching Process
  • Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.
  • Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis) - Creates Failure Analysis reports (Watchout List)
  • Matches off aged unvouchered purchase orders as instructed by the counterparts
  • Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet.
  • Investigates and log exception items for resolution
  • Browsing, triaging, and responding to simple email inquiries received.
  • Check if the email received is within the scope of the team.
  • Triage the email to correct person who will handle and respond to the email.
  • Identifying urgent requests or matters needing immediate attention (e.g. credit holds) and notifying the concerned AP staff, Team Lead and Manager.
  • Sorting, collating, and merging pages of invoices received in emails, in preparation for uploading in OCR tool.
  • Upload invoices to OCR tool (e.g.Brainware, Dataserve)
  • Special Handling Uploads (e.g. attachment of emails to invoices uploaded, uploading debit memos to Onbase…etc)

Responsibilities

  • Enters approved expense claims / good invoices submitted to the database in Accounting System
  • Performs data validation/ verification to achieve SOP on data consistency
  • Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)
  • Validate approval, completeness and correctness of invoice details and encodes into system
  • Analyze and provides input for exception items during invoice matching
  • Implement the non standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc.) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
  • Perform AIM -Automatic Invoice Matching Process
  • Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.
  • Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis) - Creates Failure Analysis reports (Watchout List)
  • Matches off aged unvouchered purchase orders as instructed by the counterparts
  • Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet.
  • Investigates and log exception items for resolution
  • Browsing, triaging, and responding to simple email inquiries received.
  • Check if the email received is within the scope of the team.
  • Triage the email to correct person who will handle and respond to the email.
  • Identifying urgent requests or matters needing immediate attention (e.g. credit holds) and notifying the concerned AP staff, Team Lead and Manager.
  • Sorting, collating, and merging pages of invoices received in emails, in preparation for uploading in OCR tool.
  • Upload invoices to OCR tool (e.g.Brainware, Dataserve)
  • Special Handling Uploads (e.g. attachment of emails to invoices uploaded, uploading debit memos to Onbase…etc)

FAQs

What is the main responsibility of the Specialist I, Accounts Payable position?

The main responsibility includes processing invoices and expense claims, ensuring data validation and accuracy, resolving issues related to invoices, managing mailbox inquiries, and preparing invoices for upload into the OCR tool.

What qualifications are needed to apply for this position?

While specific qualifications are not listed in the job description, candidates typically benefit from experience or education in accounting, finance, or a related field.

Is there a career growth opportunity within the company?

Yes, the company offers various opportunities for career advancement and professional development, supporting employees' personal and professional growth.

What type of work environment can I expect?

You can expect a collaborative, passionate, and open work environment that promotes sustainability and innovation in climate technologies.

Does the company offer flexible benefits?

Yes, the company provides flexible and competitive benefits plans, including paid parental leave, vacation, holiday leave, and options to meet individual and family needs.

How does the company approach diversity, equity, and inclusion?

The company is committed to creating a diverse, equitable, and inclusive environment where every employee feels welcomed, heard, respected, and valued for their unique experiences and perspectives.

What is the process for managing exceptions and issues related to invoices?

The process involves investigating logged exception items, communicating issues through a central control sheet in SharePoint, and resolving disputes with the necessary details compiled.

Are there ongoing training and development opportunities?

Yes, the company invests in its employees' development through onboarding and continued training, ensuring they can thrive in their careers.

What is the company’s stance on equal opportunity employment?

The company is an Equal Opportunity/Affirmative Action employer committed to providing a workplace free from discrimination or harassment based on various protected characteristics.

What tools or software will I be using in this role?

The role involves using accounting systems for data entry, as well as OCR tools like Brainware and Dataserve for invoice processing and uploads.

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Copeland

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

We are a global climate technologies company engineered for sustainability. Today, we are building on our 100-year legacy through industry-leading innovation, putting Copeland at the forefront of positive change. We create sustainable residential, commercial and industrial spaces through HVACR technologies. We maintain the integrity of goods throughout the cold chain. And we bring comfort to people globally.