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Sr Administrative Assistant (NE)

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Thermo Fisher Scientific

8d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • West Hills

AI generated summary

  • You must have a high school diploma, 2 years of admin experience, strong Excel and communication skills, ability to prioritize tasks, and work independently while handling confidential matters.
  • You will manage calendars, coordinate meetings, handle travel and expenses, prepare reports, support presentations, maintain supplies, onboard new hires, and assist with departmental tasks.

Requirements

  • High school diploma or GED equivalent
  • Two (2) years of administrative, project coordinator and/or office experience
  • Strong computer and internet research skills with experience with Excel, Word, MS Project, and PowerPoint
  • Highly organized and flexible to coordinate different projects
  • Ability to prioritize tasks
  • Ability to work independently with little direct supervision
  • Ability to react appropriately to changing priorities and impending deadlines
  • Maintain sensitivity to confidential matters
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Excellent communication and interpersonal skills both written and verbal
  • Strong team building skills and proven ability to work with a diverse group of people

Responsibilities

  • Receiving and directing visitors including coordination of workstations
  • Managing calendars and booking conference rooms for meetings, as well as any necessary event arrangements
  • Making travel arrangements and managing expense reports.
  • Preparing reports and notes from meetings; distribute to appropriate people and follow up as needed
  • Support with designing and proofing power points or presentations
  • Organize functional leader communications and messaging
  • Strong customer relations
  • Taking minutes at specified meetings and distribute to appropriate people
  • Maintain department’s office supply, inventory and ordering as needed
  • Implement and follow through of action items derived from attended meetings, as well as verbally from Director of Operations, Supply Chain, Quality/Regulatory or R&D and distribution of reports
  • Reconcile expenses, invoices and bills
  • Training staff on the use of Concur (Expense Management System)
  • Track and maintain all facility action items
  • Assist in on-boarding of new hires
  • Administer functional events and meetings
  • Process credit card authorizations working through JP Morgan website
  • As needed, support other departments for adhoc requests.
  • Provide Receptionist and Executive Assistant back-up support as needed
  • Assist in the areas of continuous improvement, cost reductions, and similar important areas
  • Demonstrates the Thermo Fisher values – Integrity, Intensity, Involvement and Innovation (The Four I’s)!

FAQs

What are the typical working hours for the Sr Administrative Assistant position?

The standard working hours are Monday to Friday.

Who will the Sr Administrative Assistant report to?

The Sr Administrative Assistant will report directly to the Sr. Director of Operations and will also support the Sr. Director of Quality & Regulatory in a dotted line capacity.

What responsibilities will the Sr Administrative Assistant have?

Responsibilities include managing calendars, making travel arrangements, preparing reports, supporting presentations, organizing communications, and providing backup support as needed.

What are the minimum qualifications required for this position?

A high school diploma or GED equivalent, two years of administrative or office experience, strong computer skills, and excellent communication abilities are required.

Does this position require specific physical activities?

Yes, the position may require sitting and/or standing for prolonged periods of time and frequent communication while moving to other areas, where designated PPE will be required.

Is there support for continuing education or training?

Yes, the company offers tuition reimbursement as part of its employee assistance and family support programs.

What is the expected salary range for this position?

The hourly pay range is estimated to be between $27.00 and $32.00.

Are additional bonuses available for this position?

Yes, this position may be eligible for a variable annual bonus based on company, team, and individual performance results.

What benefits are available to employees?

Benefits include medical and dental plans, paid time off, retirement savings programs, and an Employee Stock Purchase Plan, among others.

Is experience with any specific software required?

Yes, experience with Excel, Word, MS Project, and PowerPoint is required for this role.

Thermo Fisher Scientific

The World Leader In Serving Science

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.