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Sr. Executive Assistant

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Universal Orlando Resort

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Orlando

AI generated summary

  • You need a bachelor’s degree preferred, 5+ years senior admin experience, strong organizational and communication skills, proficiency in Office 365, and ability to manage sensitive matters effectively.
  • You will manage confidential information, support the President with administrative tasks, coordinate schedules, handle correspondence, and maintain reports while ensuring Environmental, Health & Safety compliance.

Requirements

  • Bachelor’s degree is preferred.
  • 5+ years of senior administrative experience required; or equivalent combination of education and experience.
  • Deals with sensitive or controversial matters on a frequent and recurring basis.
  • Must have ability to prioritize and shift priorities of duties.
  • Strong organizational skills and process oriented.
  • Ability to make process improvement suggestions regarding scheduling and organizing.
  • Fluent in all applications of Office 365.
  • Strong communication skills.
  • Works well with limited supervision and direction.
  • Must be proficient in MS Word, Excel, and other programs in the Microsoft Office 365 suite.
  • Proficiency in MS PowerPoint / Graphics preferred.

Responsibilities

  • Manages confidential information. May distribute or manage information based on direction from President, taking appropriate actions as necessary exercising a high level of discretion and confidentiality.
  • Provides administrative support for the President that may include typing, mailing, emailing, copying and other essential administrative duties.
  • Maintains President’s calendar, makes all necessary arrangements for appointments, event management, travel, and meetings.
  • Screens/prioritizes/directs incoming calls and mail/correspondence to the President, responding to the caller and taking appropriate actions as required. Acts as a liaison between senior leaders and the President.
  • Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.
  • Initiates and follows-up action items for appropriate parties.
  • Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
  • Perform other duties as assigned.

FAQs

Do we support remote work?

Limited remote opportunities may be available, but most Team Members work in a hybrid capacity, contributing from the workplace a minimum of three days per week.

What qualifications are required for the Sr. Executive Assistant position?

A Bachelor’s degree is preferred, along with 5+ years of senior administrative experience or an equivalent combination of education and experience.

What are the major responsibilities of the Sr. Executive Assistant?

The major responsibilities include managing confidential information, providing administrative support to the President, maintaining the President’s calendar, and developing reports and databases, among other duties.

What skills are essential for this role?

Strong organizational skills, the ability to prioritize tasks, proficiency in all applications of Office 365, and strong communication skills are essential for this role.

Is this position full-time on-site?

Many roles require being on-site full-time, while some limited remote opportunities may be available within specific departments.

What software proficiency is required for this position?

Proficiency in MS Word, Excel, and other programs within the Microsoft Office 365 suite is required, with a preference for skills in MS PowerPoint and graphics.

How does this position contribute to Environmental, Health & Safety responsibilities?

The Sr. Executive Assistant is expected to understand and actively participate in Environmental, Health & Safety responsibilities by following established policies, procedures, training, and engagement in team member activities.

Will there be opportunities for process improvement suggestions?

Yes, the candidate should have the ability to make suggestions regarding process improvements related to scheduling and organization.

How will my experience and skills be compensated?

Your talent, skills, and experience will be rewarded with a competitive compensation package.

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Universal Orlando Resort

Here you can be a part of the action.

Entertainment & Media
Industry
10,001+
Employees
1990
Founded Year

Mission & Purpose

For years, we’ve been creating a legacy of unforgettable experiences for our guests. Our guests are immersed into the sights and sounds of some of the greatest movies and most legendary stories, and our Team Members are the ones who help make those incredible experiences come alive. Our Team Members realize that delivering world-class service is more than just an expectation…it’s The Universal Way. It’s who we are. It’s what we do. And, it’s the reason we strive to be recognized as the number one entertainment destination in the world. As a part of the COMCAST NBCUniversal family, we are as committed as ever to continuing to build spectacular experiences based on the most compelling and dynamic movies, books and TV franchises in the universe. We are poised for growth and success and are focused on the future. Our Team Members not only deliver experiences of a lifetime, they create them! At Universal Orlando Resort™, we create a balanced and rewarding work environment while encouraging individual growth and development. As a Team Member, we’ll partner with you to help identify your personal goals and provide career guidance. Best of all, it’s our philosophy to always try and promote from within first. Now, what could be more promising than that! It’s a big Universe. Where do you fit in?