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Sr. Executive Assistant - Join a $40B Industry Leader

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Thermo Fisher Scientific

5d ago

  • Job
    Full-time
    Senior Level
  • Consulting
    People, HR & Administration
  • Carlsbad

AI generated summary

  • You need 8+ years of executive assistant experience, strong MS Office skills, excellent communication, problem-solving abilities, and experience supporting senior executives in a large organization.
  • You will manage calendars, organize meetings, screen calls, prepare documents, arrange travel, process expenses, and provide general administrative support.

Requirements

  • High school diploma, associates degree or Bachelor's degree.
  • 8+ years of executive assistant experience in a professional office environment.
  • Experience working at for senior level executives.
  • Background working within a large, heavily matrixed organization. Global experience is helpful.
  • Demonstrated problem-solving skills and ability to work independently.
  • Excellent written and verbal communication skills.
  • Heavy calendar and travel experience.
  • Strong organizational and time management abilities.
  • Solid judgment, tact, and diplomacy.
  • Flexible and adaptable with a positive attitude.
  • Expert level skills in Microsoft Office suite.

Responsibilities

  • Manage calendars, screen meeting requests, and handle frequent changes.
  • Plan, organize, and schedule meetings and events.
  • Screen calls and correspondence, responding independently when appropriate.
  • Prepare documents, presentations, and spreadsheets.
  • Make travel arrangements and prepare itineraries.
  • Review and process expense reports.
  • Provide general administrative support.

FAQs

What is the work schedule for the Senior Executive Assistant position?

The work schedule is standard, Monday through Friday.

Where is the job located?

The job is located in Carlsbad, CA.

What type of environment will I be working in?

You will be working in an office environment.

What are the main responsibilities of the Senior Executive Assistant?

The main responsibilities include managing calendars, planning meetings and events, screening calls and correspondence, preparing documents and presentations, making travel arrangements, reviewing expense reports, and providing general administrative support.

What educational qualifications are required for this position?

A high school diploma, associate's degree, or bachelor's degree is required.

How many years of experience are necessary for this role?

Candidates should have 8+ years of executive assistant experience in a professional office environment.

Is experience working with senior-level executives required?

Yes, experience working for senior-level executives is required.

What skills are essential for this position?

Essential skills include excellent written and verbal communication, strong organizational and time management abilities, problem-solving skills, and expert-level skills in the Microsoft Office suite.

What is the salary range for this position?

The estimated salary range for this position based in California is $83,300.00 to $125,000.00.

Are there any bonuses associated with this position?

Yes, this position may be eligible for a variable annual bonus based on company, team, and/or individual performance results.

What kind of benefits does Thermo Fisher Scientific offer?

Benefits include a choice of medical and dental plans, paid time off, paid parental leave, retirement savings programs, an Employee Stock Purchase Plan, and more.

Is there support for employees with disabilities during the application process?

Yes, Thermo Fisher Scientific offers reasonable accommodations for individuals with disabilities throughout the application process.

How can I apply for this position?

You can apply for the position through the Thermo Fisher Scientific careers website at http://jobs.thermofisher.com.

Thermo Fisher Scientific

The World Leader In Serving Science

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Thermo Fisher Scientific Inc. is the world leader in serving science, with annual revenue of approximately $40 billion. Our Mission is to enable our customers to make the world healthier, cleaner and safer. Whether our customers are accelerating life sciences research, solving complex analytical challenges, increasing productivity in their laboratories, improving patient health through diagnostics or the development and manufacture of life-changing therapies, we are here to support them. Our global team delivers an unrivaled combination of innovative technologies, purchasing convenience and pharmaceutical services through our industry-leading brands, including Thermo Scientific, Applied Biosystems, Invitrogen, Fisher Scientific, Unity Lab Services, Patheon and PPD.