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Sr Secretary/Secretary II

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Northwell Health

7d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • New Hyde Park

AI generated summary

  • You need a high school diploma, secretarial experience, medical terminology knowledge, word processing skills (55 wpm), and effective communication. Shorthand and billing knowledge may be required.
  • You will handle clerical tasks, manage scheduling, maintain files, take meeting minutes, perform receptionist duties, oversee inventory, and support patient services and record-keeping.

Requirements

  • High School Diploma or equivalent, required.
  • Demonstrated secretarial know-how and ability obtained by either: Minimum of one (1) year secretarial experience OR Graduation from an accredited secretarial science program of two (2) years duration or longer that includes an internship program OR Minimum of eighteen (18) months in an LIJMC position using diversified clerical and interpersonal skills including, but not limited to, scheduling appointments, maintaining files, effective communications, answering phones and taking messages.
  • Proficiency in medical terminology gained either: Minimum of one (1) year experience in a capacity requiring such knowledge. OR Successful completion of an approved LIJ internal program within two (2) years of application. OR Through acceptable formal education or training.
  • Ability to perform word processing functions required. Type 55 wpm.
  • Ability to operate a Dictaphone, where required.
  • Shorthand 80 wpm, as required by department.
  • Demonstrated knowledge of medical billing and insurance forms, as required by department.
  • Ability to communicate effectively.

Responsibilities

  • - Performs diversified clerical duties which may include but are not limited to:
  • - Typing various correspondence, reports, articles, etc.
  • - Taking dictation.
  • - Transcribing from a dictaphone.
  • - Scheduling appointments, meetings, etc.
  • - Maintaining files.
  • - Takes minutes at meetings.
  • - Receptionist duties.
  • - Record keeping.
  • - Patient filling, collecting payments.
  • - Preparation of statistical data.
  • - Keeps inventory of supplies.
  • - Orders supplies.
  • - Miscellaneous duties related to dept.
  • - Performs related duties, as required.

FAQs

What are the primary responsibilities of a Secretary II/Sr Secretary?

The primary responsibilities include performing diversified clerical duties such as typing, taking dictation, scheduling appointments, maintaining files, taking minutes at meetings, receptionist duties, record keeping, and maintaining inventory of supplies.

What qualifications are required for this position?

A High School Diploma or equivalent is required. Candidates should have at least one year of secretarial experience, completion of an accredited secretarial science program, or a minimum of eighteen months in a relevant position.

Is medical terminology knowledge required for this job?

Yes, proficiency in medical terminology is required, which can be obtained through experience, successful completion of an internal program, or through formal education or training.

What typing speed is expected for this role?

The ability to type at a speed of 55 words per minute is required for this position.

Is experience with a Dictaphone necessary?

Yes, the ability to operate a Dictaphone is required as needed for the job.

What additional skills are beneficial for a Secretary II/Sr Secretary?

Skills in shorthand (80 wpm as required), knowledge of medical billing and insurance forms, and effective communication abilities are beneficial.

What should I expect regarding the salary for this position?

The salary range and/or hourly rate will be determined based on various factors, including location, specialty, service line, years of relevant experience, and education.

Are there opportunities for advancement in this role?

Yes, demonstrating strong clerical and interpersonal skills can lead to advancement opportunities within the organization.

Are there any miscellaneous duties involved in this job?

Yes, the position includes miscellaneous duties related to the department as required.

Will I be required to take minutes at meetings?

Yes, taking minutes at meetings is one of the expected duties of this role.

Northwell Health

We’ve re-imagined what health care can be. Are you Made for this?

Science & Healthcare
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Northwell Health is New York State’s largest health care provider and private employer, with 21 hospitals, about 900 outpatient facilities and more than 12,000 affiliated physicians. We care for over two million people annually in the New York metro area and beyond, thanks to philanthropic support from our communities. Our 85,000 employees – 18,900 nurses and 4,900 employed doctors, including members of Northwell Health Physician Partners – are working to change health care for the better. We’re making breakthroughs in medicine at the Feinstein Institutes for Medical Research. We're training the next generation of medical professionals at the visionary Donald and Barbara Zucker School of Medicine at Hofstra/Northwell and the Hofstra Northwell School of Nursing and Physician Assistant Studies