Logo of Huzzle

Home

Matches

Explore

Manage

Staff Assistant

image

U.S. Department of the Treasury

1mo ago

  • Job
    Full-time
    Junior (1-2 years)
  • Tampa

AI generated summary

  • You must possess strong organizational skills, effective communication abilities, and proficiency in office software. A keen attention to detail and the ability to multitask are essential.
  • You will assist with administrative tasks, manage communications, maintain records, support project coordination, and facilitate operations within the office to ensure efficient workflow.

Requirements

  • Conditions of Employment
  • - Must be a U.S. Citizen or National and provide proof of U.S. Citizenship
  • - A 1-year probationary period is required
  • - Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
  • - Undergo a review of prior performance/conduct and an income tax verification
  • - This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into "Continuous Vetting"
  • - File a Confidential Financial Disclosure Report within 30 days of appointment and annually from then on
  • Qualifications
  • - Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service.
  • - To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.
  • Basic Requirement
  • - Applicants must meet the basic requirement above, to qualify for the position.
  • - Specialized experience at a level of difficulty and responsibility equivalent to the GS-9 grade level in the Federal service.
  • - Specialized experience for this position includes:
  • SPECIALIZED EXPERIENCE: GS-11 LEVEL
  • - Experience identifying, analyzing, and coordinating the integration of data into reports and presentations
  • - Experience providing advice to numerous stakeholders regarding administrative functions such as HR, Payroll, Timekeeping
  • - Experience coordinating services between stakeholders in ensuring cross-functional support activities and initiatives are carried out
  • - Experience conducting analytical studies of processes, operations, and/or services to evaluate program effectiveness and/or to recommend improvements to processes and systems
  • - Ph.D. or equivalent doctoral degree in a related field of study such as business administration
  • - 3 full years of progressively higher-level graduate education leading to a graduate degree in a field of study such as business administration
  • - LL.M., if related
  • - At least 1 year of combined graduate education and experience as defined above
  • MEET TIME IN GRADE (TIG) REQUIREMENT
  • - Must have served at least one year (52 weeks) at the next lower grade (or equivalent) in the normal line of progression for the position you are applying to.
  • TIME AFTER COMPETITIVE APPOINTMENT
  • - Current civilian employees must have completed at least 90 days of federal civilian service since their latest non-temporary appointment from a competitive referral certificate
  • Education
  • - For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent.

Responsibilities

  • Oversees assigned BOD program area projects assigned by the supervisor. Performs special studies and research projects or assignments, which require application of expertise and mature judgment. Develops and analyzes the facts needed and recommends the action to be taken on particular matters. Reviews and summarizes information from a variety of sources for the use of the supervisor, exercising sound judgment and knowledge of the purpose of such information.
  • Participates in the planning and conducting of studies of various aspects of the Service's administrative programs and operations to provide a basis for procedural or policy determinations. Reviews and prepares reports for assigned supervisor. Participates in the formulation of policies and procedures governing the administrative aspects within assigned program office. Assesses the need for and establishes and/or adapts administrative procedures and practices to be used in highly unusual situations requiring deviation from standard administrative procedures. Keeps the supervisor advised of developments and progress concerning problems and follows up with the responsible official to expedite necessary action and final settlement of the issues.
  • Maintains files and/or records containing confidential employee/labor relations materials; has advance notice of personnel actions and access to management recommendations on contract negotiations; and/or attends regularly scheduled management meetings on labor relations problems, grievance responses and answers to unfair labor practices.
  • Exercises control over the Supervisor's calendar. Schedules appointments and executes guidance and priorities in managing Supervisor's time and keeps them apprised of emerging commitments. Prepares and ensures briefing decks are reviewed and provided to meeting participants within established guidelines. Attends meetings and takes notes, which are later summarized and distributed as necessary. Follows-up on commitments made at meetings and advises the Supervisor of progress.
  • Exercises authority of the Supervisor in unexpected or emergency situations to reschedule or defer appointments/engagements to other designated officials. Makes travel arrangements, reviews travel authorizations/vouchers and prepares monthly budget/travel/leave reports.

FAQs

What is the job title for this position?

The job title for this position is Staff Assistant.

What are the primary duties of the Staff Assistant?

The primary duties include overseeing assigned program area projects, participating in planning and conducting studies, maintaining confidential files and records, managing the Supervisor's calendar, and making travel arrangements.

Is prior federal experience required for this position?

Federal experience is not required; experience may be gained in the public sector, private sector, or Volunteer Service.

What are the educational qualifications required for this position?

Candidates must have a college or university degree from an accredited institution, or 1 year of specialized experience equivalent to the GS-09 grade level, or a Ph.D. or equivalent doctoral degree in a related field.

What are the eligibility requirements to apply for this job?

Applicants must be U.S. citizens or nationals, complete a declaration for federal employment, and may need to provide proof of Selective Service registration if applicable.

Are there any special considerations for veterans applying for this position?

Yes, veterans may apply under the Veterans Employment Opportunity Act (VEOA) and must provide a copy of their DD-214 or other official documentation.

Is a probationary period required for this position?

Yes, a 1-year probationary period is required.

Can the Staff Assistant position be filled non-competitively?

Yes, candidates applying under non-competitive hiring authorities, such as Military Spouses, will still be considered for the position.

What are the working hours for this job?

The tour of duty for this position is day shift from 6:00 am to 6:00 pm.

What benefits does this position offer?

The position offers a comprehensive benefits package, including competitive salaries, paid holidays, sick leave, vacation days, and insurance programs.

How will applicants be evaluated for this position?

Applicants will be evaluated based on competencies such as attention to detail, decision making, interpersonal skills, problem solving, and writing.

What should be included in my resume for this application?

Your resume should include dates of employment, hours worked per week, and support for your qualifications; it should not exceed 5 pages and must not contain prohibited information.

How do I apply for this position?

To apply, click the "Apply Online" button, complete the online questionnaire, and submit all required documents by 11:59 p.m. Eastern Time on the closing date specified.

Where can I find more information about the IRS careers?

More information about other IRS careers can be found on the web at www.jobs.irs.gov.

U.S. Department of the Treasury

Government
Industry
10,001+
Employees
1789
Founded Year

Mission & Purpose

The Treasury Department is the executive agency responsible for promoting economic prosperity and ensuring the financial security of the United States. The Department is responsible for a wide range of activities such as advising the President on economic and financial issues, encouraging sustainable economic growth, and fostering improved governance in financial institutions. The Department of the Treasury operates and maintains systems that are critical to the nation's financial infrastructure, such as the production of coin and currency, the disbursement of payments to the American public, revenue collection, and the borrowing of funds necessary to run the federal government. The Department works with other federal agencies, foreign governments, and international financial institutions to encourage global economic growth, raise standards of living, and to the extent possible, predict and prevent economic and financial crises. The Treasury Department also performs a critical and far-reaching role in enhancing national security by implementing economic sanctions against foreign threats to the U.S., identifying and targeting the financial support networks of national security threats, and improving the safeguards of our financial systems.