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Staffing Coordinator, Centralized Staffing Office

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IWK Health Centre

11d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Halifax
  • 3d left

AI generated summary

  • You must have a high school diploma, office admin program, 2 years' experience (health care preferred), payroll knowledge, Excel skills, strong organizational and communication skills.
  • You will manage scheduling and staffing, maintain employee data in Kronos, handle payroll adjustments, and ensure compliance with collective agreements and accurate time reporting.

Requirements

  • Minimum High School Diploma or GED required.
  • Graduate of a recognized office administration program required.
  • Minimum of two (2) years of related experience required; in a health care setting preferred.
  • Previous experience in payroll entry preferred; SAP an asset.
  • Previous experience working with Kronos Workforce ESP application suite preferred.
  • Familiarity with collective agreements preferred.
  • Demonstrated accurate keyboarding and data entry skills required. Testing will be conducted on short-listed candidates and results will be factored into the candidate’s overall suitability for this position.
  • Demonstrated ability to create and use spreadsheet applications (Excel) and other Microsoft Office software required.
  • Strong analytical skills required to quickly assess situations.
  • Aptitude to make decisions using sound judgment.
  • Excellent organizational skills and attention to detail required.
  • Demonstrated strong interpersonal communication and collaboration skills required.
  • Flexibility to meet workload demands required.
  • Working knowledge of medical/laboratory terminology an asset.
  • Competencies in other languages considered an asset.

Responsibilities

  • Scheduling/Staffing Duties: Ensures schedules are created and posted in accordance with the relative Collective Agreements; maintains employee data in Kronos Workforce ESP application suite on positions and skills; prepares master rotations and one-time schedules maintaining a proper mix of classifications; prepares duty lists as needed and monitors utilization of benefit banks; monitors utilization of casual staff, etc.; books on and books off shifts according to required criteria; fills relief assignments according to the collective agreement and accepted practices; informs Manager of staffing challenges and time available in employee entitlement banks.
  • Payroll Duties: Ensures compensation is paid in accordance with the collective agreement; works collaboratively with Payroll Department; enters adjustments to the schedule, premiums in the time cards & ensures benefit hours taken are earned/accrued; reviews the time cards; ensures payroll and time entries are accurately reported with appropriate documentation.

FAQs

What is the job title for this position?

The job title is Staffing Coordinator, Centralized Staffing Office.

What is the start date for this position?

The start date is ASAP.

What is the location of the job?

The job is located in Halifax, Nova Scotia.

What type of employment is this position?

This is a Permanent Hourly Full-Time (100% FTE) position.

What is the salary range for this position?

The compensation for this position ranges from $28.2392 to $31.1468 per hour.

What are the working hours for this job?

The working hours are Monday to Friday, 35 hours per week, with rotational shifts between 07:30 and 18:00.

What qualifications are required for this position?

A minimum High School Diploma or GED is required, along with a graduate of a recognized office administration program, and at least two years of related experience, preferably in a healthcare setting.

Is experience with Kronos Workforce ESP application suite necessary?

Previous experience working with Kronos Workforce ESP application suite is preferred.

Do applicants need to have previous payroll experience?

Yes, previous experience in payroll entry is preferred, and familiarity with SAP is considered an asset.

Are there opportunities for training and mentorship at IWK Health?

Yes, IWK Health offers a focus on training and mentorship opportunities for employees.

Does IWK Health promote diversity and inclusion in their hiring practices?

Yes, IWK Health promotes an anti-racist environment and welcomes applications from individuals who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+.

Will applicants be contacted if they are selected for an interview?

Yes, only applicants selected for an interview or testing will be contacted.

Are background checks required for this position?

Yes, an offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

IWK Health Centre

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

IWK Health is an internationally recognized academic health sciences centre located in Halifax, NS dedicated to the highest standards of patient and family-centred care, research and education. The IWK is an integral part of the region’s communities, caring for a population of two million women, children, youth and families across Nova Scotia, Prince Edward Island and New Brunswick, and providing sub-specialty care to residents of Newfoundland & Labrador. As one of two provincial health authorities in Nova Scotia, the IWK is shaping, cultivating and stewarding the health agenda for families and has charted an ambitious course to world-class outcomes. MISSION: To passionately pursue a healthy future for women, children, youth and families VALUES: Safe, Compassionate Care through Leadership, Innovation, Integrity, and Partnerships