Logo of Huzzle

Home

Matches

Explore

Manage

Store Administrator

image

Shoppers Drug Mart

Aug 9

  • Job
    Full-time
    Junior Level
  • Chilliwack
  • Quick Apply

AI generated summary

  • You need 2 years of accounting experience or relevant education, MS spreadsheet proficiency, strong time management, communication skills, attention to detail, and the ability to work flexible shifts.
  • You will verify invoices, process payments, reconcile accounts, manage payroll, update employee data, and ensure compliance with financial audits and health regulations.

Requirements

  • Minimum of 2Y of accounting experience and/or formal accounting post-secondary education.
  • Requires an understanding of inter-related work processes and is able to adapt to different assignments.
  • Proficient with MS spreadsheets and basic computer skills to prepare documentations and produce reports.
  • Proven time management skills, ability to plan, set and assign work priorities to meet performance goals.
  • Adaptable to set and prioritize work with varying exceptions. Able to work with diverse personalities and styles.
  • Able to communicate verbally and in writing with group of stakeholders and individuals.
  • Attention to detail and acumen for placing/having thorough checks in place.
  • Business acumen - knowledge of accounting guidelines, principles and procedures.
  • Ability to work flexible shifts which may include occasional evenings and weekends.
  • Ability to lift up-to 20 pounds.
  • General office work.

Responsibilities

  • - Verify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.
  • - Process invoices for payment based on respective vendor payment method.
  • - Identify any discrepancies between invoice cost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.
  • - Review SDM weekly statements for invoices, inter-store transfers and corporate charges.
  • - Allocate charges paid through the store credit card on a periodic basis.
  • - Process store-to-store payments.
  • - Complete the new vendor setup form for frequently used vendors for central processing.
  • - Interface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.
  • - Process and reconcile all adjustments to the A/R sub ledger.
  • - Maintain and review detailed AR aging each period and follow-up on collection activities.
  • - Action Vendors’ Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due date.
  • - Setup AR and billing for store-to-store receivables.
  • - Generate and distribute Customer AR Statements on a monthly/periodic basis.
  • - Maintain customer profiles for new & existing customers and ensure all related receivables are associated with the account.
  • - Reconcile sales details from the cash register daily. Determine whether cash overage or shortage occurred and investigate to determine cause of any shortage or overage.
  • - Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.
  • - Audit allocation of expenses to ensure correct accounts are charged.
  • - Review timesheets against payroll posting and advise the manager of any discrepancies.
  • - Ensure payroll is processed on time every two weeks.
  • - Employee Benefit Administration: Enroll eligible employees in the program and ensure terminated employees are removed from the program.
  • - Ensure employee personal data is accurate provide discrepancies to manager.
  • - Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
  • - Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.
  • - Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.
  • - Ensure all other employment programs are recorded accurately.
  • - Complete all legislated benefit filings accurately and submitted on time.
  • - [Quebec] Complete all necessary documentation in a timely manner for CNESST to ensure future payments to injured employees or employees on preventative maternity leave.
  • - Maintain PDP enrollment for eligible employees.
  • - Prepare Period End Binder with required documents, review and forward to Associate.
  • - Review period end cash clearing template and investigate discrepancies.
  • - Complete the necessary inventory day forms, including the cutoff worksheet, and liaise with the Central Inventory Accounting team.
  • - Comply with all health and safety regulations.
  • - Comply with internal audit controls.
  • - Complete reconciliation of balance sheet and other accounts, action discrepancies and submit weekly financial process webforms (FPO) to Central Office by due dates.

FAQs

What is the primary role of a Store Administrator?

The primary role of a Store Administrator is to administer accounting-related functions within the store, supporting sales, inventory, payroll, and benefits reporting to achieve the financial objectives of the store.

What are the key duties of a Store Administrator?

Key duties include managing accounts payable and receivable, processing payroll, auditing expense allocations, and preparing financial documents, among other accounting-related tasks.

What qualifications are required for this position?

A minimum of 2 years of accounting experience and/or formal accounting post-secondary education is required, along with proficiency in MS spreadsheets and basic computer skills.

Is experience with payroll processing necessary for this job?

Yes, experience with payroll processing is necessary, including reviewing timesheets, ensuring timely payroll processing, and managing employee benefit administration.

Are flexible work hours required for this role?

Yes, the role requires the ability to work flexible shifts, including occasional evenings and weekends.

What physical requirements are needed for a Store Administrator?

The physical requirements include the ability to lift up to 20 pounds and perform general office work.

Is there a specific work environment culture at Shoppers Drug Mart?

Yes, Shoppers Drug Mart values diversity and aims to reflect the community in its hiring practices, promotions, and store culture.

What is the salary range for this position?

The hiring range for this position is between $28.00 and $32.00 per hour.

Can I request accommodation if I have a disability?

Yes, accommodation is available upon request for applicants and colleagues with disabilities.

What benefits are offered to Store Administrators?

Benefits include a purchase discount program, flexible and varied schedules, competitive pay, and online learning opportunities through Academy.

image

Shoppers Drug Mart

Helping millions of Canadians Live Life Well.

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

Shoppers Drug Mart Corporation is a licensor of full-service retail drug stores operating under the name Shoppers Drug Mart® (Pharmaprix® in Québec). Founded in 1962 by Toronto pharmacist Murray Koffler, we have grown to a national network of more than 1,300 Shoppers Drug Mart/Pharmaprix stores across Canada.

OpportunitiesView all