Student Affairs Officer

McGill University

5d ago

Job
Full-time
Mid Level
Montréal
Quick Apply
12hrs left

AI generated summary

You need a Bachelor's degree, 3 years' experience, strong communication and organizational skills, IT project experience, and proficiency in English (level 4). French knowledge is a plus.
You will manage student records, oversee team operations, ensure compliance, collaborate with various stakeholders, optimize processes, and support immigration and credentialing for trainees.

Requirements

Bachelor's Degree
3 Years Related Experience
Client-focused, with a high level of tact, diplomacy, and professionalism.
Demonstrated ability to build appropriate rapport, constructive and effective relationships with all levels of staff, students, hospitals, agencies and government.
Must have strong organizational, priority-setting, problem-solving, research, listening, verbal and written communication skills as well as strong leadership abilities.
Proven ability to work autonomously and as part of a team.
Sound judgment is essential, along with the ability to perform well under pressure and to meet strict deadlines.
Demonstrated ability to take initiative.
Proven experience leading implementation of process improvements.
Ability to track, analyze, and synthesize a high volume of information, handle multiple projects, meet strict deadlines and identify issues for urgent action.
Experience working on an IT development project, understanding of relational databases, experience in web applications development and maintenance.
Demonstrated ability to work in a PC environment using databases (Banner, Minerva), MS Office Suite (Word, Excel, PowerPoint, Outlook).
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.
The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

Responsibilities

Management of day-to day student records team and oversight of all activities related to the student record, registration, immigration, credentialing, leaves, site selection and accreditation, and electives.
Direct supervision of Student Records team, organizing work of the team to ensure appropriate administrative support and business continuity.
Provide training and support. Follow-up on problematic cases and recommend solutions, identify priorities for urgent action and ensure appropriate leadership is made aware in a timely manner.
Collaborate with the Medical Education Systems team to ensure the trainee record platforms meets operational needs across the trainee lifecycle, as well as the needs of relevant stakeholder groups ensuring alignment with organizational goals. Monitor performance through data analysis and user feedback, identifying opportunities for further optimization.
Collaborate with MedIT and recommend modifications regarding the system. Determine record platforms report needs, analyze them and give instructions to the Student Records team.
Act as the liaison between the following agencies in regards to student affairs: Direction des assurances du réseau de la santé et des services sociaux (DARSSS), Health Canada, Bureau de Coopération Interuniversitaire (BCI), Collège des Médecins du Québec (CMQ), Royal College of Physicians and Surgeons of Canada (RCPSC), College of family Physicians of Canada (CFPC) and Fédération des médecins résidents du Québec (FMRQ), and between the Faculty of Medicine, the trainee, the residency/fellowship programs, the Immigration Lawyer, Enrollment Services, McGill Legal Department, with regards to all aspects of the immigration process for international trainees.
Oversee the PGME immigration process for work permit renewals.
Prepare yearly projection reports and ensure Residency coordinators follow up on monthly updates with programs.
Oversee the yearly PGME Registration process. Propose changes and make recommendations.
Ensure PGME website are kept up to date for all sections related to student records, immigration, credentialing and visiting electives.
Approves and verifies forms, letters to external agencies. Verify, review and approve forms/requests in order to ensure compliance when sending to external bodies such as CMQ, RCPSC, CFPC, Health Canada, BCI, Medical Council of Canada (MCC), FMRQ, DARSSS and Citizenship and Immigration Canada (CIC), and letters of support of good standing for trainees.
Provide guidance to Academics, external agencies and others.
Provide support and information to the Associate Dean and Assistant Deans regarding Student Affairs.
Oversee verification of training requests (credentialing) for the PGME office. Act as back up when required.
Ensure SOPs and training manuals are up to date.
Ensures access management to the IRCC platform.

FAQs

What is the job title for this position?

The job title is Student Affairs Officer.

What are the main responsibilities of a Student Affairs Officer?

The main responsibilities include overseeing student record management, registration, immigration processes, credentialing, leaves, site selection and accreditation, and handling elective placements, among other tasks.

Who will the Student Affairs Officer report to?

The Student Affairs Officer will report to the Associate Director, Operations for Post Graduate Medical Education.

What qualifications are required for this position?

A Bachelor's Degree and a minimum of 3 years of related experience are required for this position.

What is the salary range for the Student Affairs Officer position?

The salary range is between $63,810.00 and $95,710.00 based on MPEX Grade 04.

Is knowledge of French required for this position?

Yes, knowledge of French and English is required since day-to-day duties may require communication in both languages.

What should external candidates do to apply?

External candidates should refer to the "How to Apply for a Job (for External Candidates)" job aid for instructions on how to apply.

What is the deadline to apply for the Student Affairs Officer position?

The deadline to apply is October 8, 2024.

Will the Student Affairs Officer be involved in immigration processes?

Yes, the Student Affairs Officer will oversee the PGME immigration process, including work permit renewals and act as a liaison with various agencies regarding immigration for international trainees.

How many hours per week is this position?

This position is full-time at 33.75 hours per week.

McGill University

One of Canada's best-known institutions of higher learning and one of the leading universities in the world

Education

Industry

10,001+

Employees

1821

Founded Year

Mission & Purpose

McGill University is one of Canada's best-known institutions of higher learning and one of the leading universities in the world. With students coming to McGill from some 150 countries, our student body is the most internationally diverse of any research-intensive university in the country. McGill was founded in 1821 thanks to a generous bequest by James McGill, and since then, we've grown from a small college to a bustling university with three campuses, 11 faculties, some 300 programs of study, and more than 37,500 students. The University also partners with four affiliated teaching hospitals to graduate over 1,000 health care professionals each year. The goal of McGill University's social media platforms is to strengthen our community, which includes students, faculty, and alumni. The aim is to provide information on events, campus news and promote networking. McGill University fosters freedom of expression, while valuing respect and collegiality. We encourage respectful dialogue and reserve the right to remove the following: Comments deemed offensive, vulgar or profane; comments off-topic and/or unrelated to posted content; content that infringes on an individual's privacy or copyright.