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Subcontracts Administrator

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Amentum

5d ago

  • Job
    Full-time
    Mid, Senior & Expert Level

AI generated summary

  • You need a high school diploma (degree preferred), strong communication and negotiation skills, and proficiency in software applications. US citizenship required for facility authorization.
  • You will manage subcontract documentation, evaluate proposals, maintain files, coordinate invoicing, ensure compliance, negotiate terms, and support small business activities and audits.

Requirements

  • High school diploma or equivalent, with a degree preferred
  • Excellent communication and negotiation skills and working knowledge of word processing, database, spreadsheets, and integrated software applications are required.
  • Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.

Responsibilities

  • Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
  • Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
  • Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.
  • Maintain subcontract files. Monitor and track subcontractor deliverables.
  • Review and process purchase requisitions.
  • Conduct subcontract file reviews in support of Government audits.
  • Conduct subcontracts training for technical and subcontract staff.
  • Draft/review/negotiate teaming and non-disclosure agreements.
  • Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
  • Develop and maintain procurement files. Monitoring and track subcontractor deliverables.
  • Ensure compliance with governmental law and divisional policies on contracts and procurement.
  • Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
  • Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
  • Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.
  • Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business activities/fairs.
  • Negotiate terms and conditions with subcontractors.
  • Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
  • Enter subcontract information into the Costpoint accounting system.
  • Close out subcontracts.
  • Perform all other position related duties as assigned or requested.

FAQs

What is the primary responsibility of a Subcontracts Administrator?

The primary responsibility of a Subcontracts Administrator is to manage all phases of subcontract administration, including cost proposal review, procurement activities, and ensuring compliance with government policies and procedures.

What educational qualifications are required for this position?

A high school diploma or equivalent is required, with a degree preferred.

What skills are essential for the Subcontracts Administrator role?

Excellent communication and negotiation skills, along with a working knowledge of word processing, database, spreadsheets, and integrated software applications are essential for this role.

Is travel a requirement for this position?

Yes, travel domestically and internationally on short notice may be required, including to austere environments with harsh living conditions.

What type of documentation will the Subcontracts Administrator be responsible for?

The Subcontracts Administrator will coordinate, develop, and produce subcontract documentation such as agreements, modification task/delivery orders, solicitation estimates, negotiation memorandums, and procurement documentation.

Will the Subcontracts Administrator need to support government audits?

Yes, the Subcontracts Administrator is responsible for conducting subcontract file reviews in support of government audits.

Are there opportunities for training in this position?

Yes, the Subcontracts Administrator will conduct subcontracts training for technical and subcontract staff.

What is required to obtain and maintain facility credentials/authorization?

US Citizenship is required to obtain and maintain facility credentials/authorization for this work location.

Does Amentum provide equal employment opportunities?

Yes, Amentum is an Equal Opportunity Employer and provides equal opportunity for employment without any discrimination based on race, religion, sex, and other protected categories.

What additional responsibilities are associated with the role of a Subcontracts Administrator?

Additional responsibilities include monitoring small business goals, negotiating terms and conditions with subcontractors, ensuring cost or price analysis is conducted, and closing out subcontracts.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.