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Tax Administrative Assistant

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GHJ

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Accounting & Tax
  • Buffalo
  • Quick Apply

AI generated summary

  • You must have excellent communication skills, 5 years of admin experience (2 in accounting), strong organization, proficiency in Microsoft Office, and basic accounting knowledge.
  • You will support the tax department by preparing engagement letters, coordinating billing, managing client documents, scheduling meetings, interacting with clients, and assisting with various administrative tasks.

Requirements

  • Excellent oral and written communication skills.
  • Strong project and time management skills.
  • Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a high-volume, fast-paced, deadline-driven environment and ability to handle multiple projects while prioritizing, planning and organizing projects simultaneously.
  • Requires high-level attention to detail, organizational skills, and the ability to meet tight deadlines while following complex, multi-step procedures to complete tasks and tax deliverables.
  • Drive to provide excellent administrative support to clients and staff while working in a team environment.
  • A minimum of at least five years’ experience in a supporting administrative role.
  • A minimum of 2 years in a Professional Services (Accounting) firm setting.
  • Proficiency with Microsoft Office Suite (Expert Level in Word, Excel and Adobe).
  • Experience with cloud based programs such as Box.com and DocuSign is a plus.
  • Experience with virtual meeting applications, Zoom or MS Teams.
  • Ability to quickly learn and implement use of software as rolled out by the firm.
  • Ability to type 75 words per minute accurately.
  • Basic accounting knowledge preferable.

Responsibilities

  • Work collaboratively with the administrative team to support the administrative needs of the tax department its PPMDs as assigned. Preparing tax compliance and tax consulting engagement letters for tax clients.
  • Delivery of tax organizers for clients via SafeSend, Box.com secure email or via USPS.
  • Coordinate with Firm’s Finance Department on monthly client billing invoices and follow up as needed with PPMDs and/or clients on delinquent invoices.
  • Working with client teams to deliver consent forms, tax returns, memorandums and other documents to clients in a timely manner. Follow up as needed with clients for executed documents.
  • Working with PPMD and other client service team members to manage and coordinate client engagements, including timing for completion and review by the PPMD.
  • Assisting with team or department gatherings, including but not limited to independently scheduling internal and external meetings, confirming appointments, etc.
  • Interact with clients and prospects to support existing client relationships and the development of new business relationships of assigned PPMD.
  • Provide back up and support a cross functional administrative team on administrative and non-chargeable tasks.
  • Assist and respond to client queries, to potential client queries, or route calls to PPMDs and/or staff as appropriate.
  • Perform other duties as may be assigned.

FAQs

What is the primary role of a Tax Administrative Assistant at GHJ?

The Tax Administrative Assistant provides administrative support to assigned Tax Partners, Principals, and Managing Directors, while also interacting with clients and staff to ensure a high level of service and client experience.

What qualifications are required for this position?

A minimum of five years of experience in an administrative supporting role, at least two years in a professional services (accounting) firm setting, and proficiency in the Microsoft Office Suite are required.

What are the expected working hours for this position?

The specific working hours may vary, but candidates should be prepared to work in a fast-paced, deadline-driven environment, which may require occasional overtime.

Is experience in tax compliance necessary for this role?

While specific experience in tax compliance is not explicitly stated, understanding the processes related to tax deliverables is beneficial given the responsibilities outlined.

Can I apply for this position if I have limited experience in accounting?

While some basic accounting knowledge is preferred, the primary requirement is administrative experience in a professional services environment.

What software tools will I be expected to use?

You will need to be proficient in Microsoft Office Suite (Word, Excel, and Adobe), and experience with cloud-based programs like Box.com and DocuSign, as well as virtual meeting applications such as Zoom or MS Teams, is a plus.

What is the salary range for the Tax Administrative Assistant position?

The salary range for this position is estimated to be between $60,000 and $100,000, depending on the candidate’s skills, prior experience, and internal equity considerations.

How does GHJ support professional development for their employees?

GHJ emphasizes collaboration and long-term relationships, creating an environment that fosters professional growth, though specific development programs are not detailed in the job description.

Is this position focused on teamwork or independent work?

The role emphasizes collaboration with the administrative team and requires strong teamwork skills to support the tax department and its leadership effectively.

What is GHJ's stance on equal employment opportunity?

GHJ is committed to equal opportunity employment and prohibits discrimination based on legally recognized bases, ensuring a fair and equitable workplace for all employees.

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GHJ

Great things happen when people collaborate

Accounting
Industry
201-500
Employees
1953
Founded Year

Mission & Purpose

GHJ is a national advisory and accounting firm with employees in more than 25 states and clients around the world. Our team of experts meet clients where they are and provide personalized service for nonprofit, food and beverage, entertainment and media and health and wellness companies. Ranked as a Top-100 Firm, 7th Fastest-Growing Firm and Top Regional Leader in the West by Accounting Today, GHJ is passionate about helping clients and its people #BeMore by focusing on building thriving businesses and creating a better future. Through its affiliation with HLB International, a global network of independent professional accounting firms and business advisers, GHJ is able to partner with other top firms around the world. GHJ’s audit, tax and advisory teams leverage the HLB network to partner with its clients and give clients access to member firms in over 157 countries across the globe. GHJ has 21 partners and more than 200 staff members, who serve thousands of clients. The Firm is also a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), the California Society of CPAs and the California Association of Nonprofits (CalNonprofit).