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Team Assistant

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Orlando Health

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Orlando

AI generated summary

  • You need a high school diploma, 2 years of clerical experience, proficiency in Microsoft Office, and preferably previous authorizations experience.
  • You will manage files and databases, prepare materials for presentations, schedule meetings, maintain office supplies, ensure compliance, and collaborate with team members on projects.

Requirements

  • High School diploma or equivalent.
  • Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
  • Two (2) years clerical or secretarial experience.
  • Previous Authorizations Experience Preferred.

Responsibilities

  • Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
  • Prepares charts, graphs, packets etc. for presentations. Tracks progress of special projects.
  • Maintains the various databases utilized within the team.
  • Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
  • Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
  • Maintains supplies and office equipment for department.
  • Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
  • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
  • Maintains compliance with all Orlando Health policies and procedures.
  • Maintains policies and procedures manuals.
  • Works as a team with all internal departments as well as all other Orlando Health team members to ensure the achievement department specific critical success factors.
  • Attends meetings and in-services as required.
  • Performs all other duties as assigned.

FAQs

What qualifications are required for the Team Assistant position?

A high school diploma or equivalent is required, along with two years of clerical or secretarial experience. Knowledge of Microsoft Office products is also preferred.

Is previous experience with authorizations important for this role?

Yes, previous authorizations experience is preferred for the Team Assistant position.

What types of tasks will the Team Assistant be responsible for?

The Team Assistant will provide clerical and administrative support, maintain files and databases, prepare materials for presentations, organize meetings, and maintain office supplies and equipment.

Are there opportunities for professional development in this position?

Yes, the Team Assistant is expected to attend meetings and in-services as required, which provides opportunities for professional growth and development.

What kind of environment will the Team Assistant be working in?

The Team Assistant will work in a team-oriented environment alongside various departments within the Orlando Health Medical Group FHV Health.

What should I expect regarding attendance policies?

The Team Assistant is expected to maintain regular, punctual attendance that is consistent with Orlando Health policies, as well as adhering to ADA, FMLA, and other applicable standards.

Will the position handle confidential information?

Yes, the Team Assistant will work with information that may be of a confidential nature and is expected to exercise discretion in handling it.

Do I need certifications for this position?

No specific licensure or certification is required for the Team Assistant position.

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Orlando Health

A trusted leader inspiring hope through the advancement of health.

Science & Healthcare
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Orlando Health is a not-for-profit healthcare organization with $7.6 billion of assets under management that serves the southeastern United States. Headquartered in Orlando, Florida, the system was founded more than 100 years ago.