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Team Assistant

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Schillings

5d ago

  • Job
    Full-time
    Junior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You should have 2+ years in a similar role, strong organization and communication skills, Advanced Microsoft Office proficiency, CRM experience, and an interest in global affairs.
  • You will manage diaries, prepare meetings, handle travel and expenses, support executive assistants, liaise with teams, update databases, and assist with business development activities.

Requirements

  • At least 2 years' experience in a similar role.
  • Very well organised with exceptional attention to detail.
  • Strong verbal and written communication skills.
  • An ability to work effectively at all levels.
  • Skilled at anticipating others' requirements, effectively managing priorities and expectations, and navigating issues to deliver a calm service, making the sometimes difficult appear always easy.
  • Advanced Microsoft Office skills are essential, particularly Outlook, Word, Excel and PowerPoint.
  • Experience of using case management and client relationship management systems (CRM) will be advantageous.
  • Analytical thinker - driven by curiosity to get to the bottom of things and solve a problem.
  • Interest in global current affairs, the work that Schillings does and our clients.
  • A team player and excellent listener who thrives in a fast-paced environment.

Responsibilities

  • Diary management: Scheduling and coordinating meetings, appointments, resolving clashes and proactively taking ownership.
  • Mailbox Management
  • Meeting preparation: Assisting with preparing papers and agendas.
  • Travel Arrangements: Booking national and international travel and preparing travel itineraries.
  • Data Entry: Inputting and updating information in databases and spreadsheets
  • Expense Management: Processing expense reports, extending this support to the Executive Assistant team within the team.
  • General administrative support to the Executive Assistants.
  • Liaising with the wider business units
  • General administrative duties including printing, typing, proof reading, amending and formatting documents/ reports/ presentations into Schillings house style.
  • Absence cover for other members of the SCOM support team.
  • Be diligent in the collection of and storing of data and intelligence into the CRM system.
  • Be knowledgeable about the firm's BD methodology and process to develop client relationships.
  • Act as a point of contact for administration of BD activities. Liaise with the Clients & Markets team to understand current BD activities alongside preparing Taxi Reports/Bios for BD meetings.
  • Ensure intelligence/data from meetings are submitted and any follow up actions identified are managed and actioned. Provide periodic updates on outstanding actions.

FAQs

What is the role of a Team Assistant at Schillings?

The Team Assistant supports Directors with day-to-day diary management, business development support, and administrative tasks, including arranging meetings, preparing briefing packs, and managing diaries.

What qualifications are required for this position?

At least 2 years of experience in a similar role, strong verbal and written communication skills, advanced Microsoft Office skills, and the ability to work effectively at all levels are required.

Is experience with CRM systems necessary for the Team Assistant role?

Experience using case management and client relationship management (CRM) systems is advantageous but not a strict requirement.

What kind of work environment does Schillings offer?

Schillings offers a highly collaborative and non-hierarchical work environment that emphasizes excellence and a coaching culture.

What specific skills are essential for this role?

Exceptional organizational skills, attention to detail, the ability to anticipate requirements, and proficient Microsoft Office skills, particularly in Outlook, Word, Excel, and PowerPoint.

Will the Team Assistant need to manage travel arrangements?

Yes, managing both national and international travel arrangements and preparing itineraries is part of the Team Assistant's responsibilities.

Is there a focus on business development in this role?

Yes, the role includes supporting business development activities and acting as a point of contact for BD activities.

What is the work schedule for this position?

The role requires flexibility and is responsive to the dynamic needs of the business, which operates on a 24/7 service model.

Are there opportunities for professional development at Schillings?

Yes, Schillings values professional growth and has a strong coaching culture to support employees in their development.

How should candidates address any special accommodations they might need during the application process?

Candidates are encouraged to inform Schillings of any extenuating circumstances or adjustments needed in their application process.

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Schillings

Fighting Falsehoods, Protecting Privacy

Law
Industry
51-200
Employees
1984
Founded Year

Mission & Purpose

We are on a mission to establish the true narrative. We all have a right to privacy – it’s a universal human right enshrined in law. In a world where fiction can appear as fact, we fight passionately against breaches of your privacy, attacks on your reputation and threats to your security. It’s what makes us tick. We believe the law is the best and fairest tool available to establish truth. But we also know it can require an army of skills to put things right when crisis hits. That’s why we are the only business in the world to deploy – under one roof – media experts, data protection lawyers, litigators, experts from military intelligence, former investigative journalists, international investigators, cyber-security specialists, digital forensic experts and senior people from the military, police and government. © 2021 Schillings International LLP. SCHILLINGS is a trading name of Schillings International LLP and Schillings International (USA) LLP. Schillings International LLP is a limited liability partnership registered in England and Wales with registration number OC398731. A list of members of Schillings International LLP is available for inspection at our registered office 12 Arthur Street, London, EC4R 9AB. Schillings International LLP is an Alternative Business Structure regulated and authorised by the Solicitors Regulation Authority. Schillings International (USA) LLP is a registered limited liability partnership organised and existing under the laws of the State of Delaware, United States of America, whose principal place of business is at One World Trade Center, Suite 8500, New York, NY 10007. Our New York based attorneys are registered as a foreign legal consultant in the State of New York.