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Team Assistant (all genders)

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Beiersdorf

2mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Facilities Management
  • Hamburg

AI generated summary

  • You should be an experienced team assistant with strong admin skills, MS Office and SAP proficiency, fluent in English (German a plus), adaptable, and a team player with great communication skills.
  • You will manage budgets, organize business trips, support dermatology events, coordinate meetings, and assist medical management and marketing teams with daily operations and reporting.

Requirements

  • Seasoned team assistant adept at navigating diverse and complex team dynamics.
  • Exceptional administrative and organizational capabilities, with a keen eye for detail and a talent for identifying process improvement opportunities.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and SAP.
  • Fluent in English and German is a plus.
  • Flexible and eager to engage in a wide array of administrative tasks, with the ability to multitask effectively in a fast-paced team environment.
  • Possesses a positive "can-do" attitude, along with a proactive and adaptable approach, thriving as an active contributor to the team.
  • Strong listening and communication skills.
  • A true team player committed to fostering a positive team atmosphere.

Responsibilities

  • Managing and monitoring medical management budgets related to Derma Forum & Congresses including cross-charging across multiple countries.
  • Overseeing budget steering of medical management department ensuring effective tracking of purchase orders, payment statuses, and vendor setup, alongside regular SAP reporting to Medical Director.
  • Organize and support teams’ business trips including accommodation and travel visas as necessary as well as handling of expenses for the team.
  • Support the organization of Congress and Derma Forum activities, including product orders and event materials.
  • Management of dermatology events, including hotel and flight bookings, contracts, and payment processing.
  • Fostering a distinctive and collaborative Medical Management culture across all levels—Global, Regional, and Local.
  • Coordination of RED town halls and Derma Leadership Team events/meetings, ensuring seamless logistics and execution.
  • Supporting the medical management and marketing teams with day-to-day operational tasks.

FAQs

What are the main responsibilities of the Team Assistant?

The main responsibilities include managing medical management budgets, overseeing budget steering, organizing business trips, supporting Congress and Derma Forum activities, managing dermatology events, fostering team culture, coordinating meetings, and supporting day-to-day operational tasks for the medical management and marketing teams.

Is knowledge of SAP required for this position?

Yes, proficiency in SAP is required for effective tracking and reporting on budget-related matters.

What languages are required for this role?

Fluency in English is required, and knowledge of German is considered a plus.

What qualifications are preferred for this position?

Candidates should have experience as a team assistant, strong administrative and organizational skills, a keen eye for detail, and the ability to multitask effectively in a fast-paced environment.

How does Beiersdorf support diversity and inclusion?

Beiersdorf is committed to providing equal opportunities to all applicants, embracing diversity by valuing the uniqueness of each individual and ensuring a culture of inclusion, respect, and trust.

What kind of work environment can I expect as a Team Assistant at Beiersdorf?

You can expect a collaborative and supportive work environment focused on fostering a positive team atmosphere, along with opportunities for process improvement and personal growth.

What software skills are necessary for this position?

Proficiency in the MS Office Suite (Word, Excel, PowerPoint) is necessary for this role.

Are there opportunities for professional development within the company?

Yes, Beiersdorf encourages personal and professional growth, ensuring employees can develop their skills and advance in their careers.

Will I need to travel for this position?

Yes, the role involves organizing and supporting business trips, including handling travel arrangements for the team.

What are the values that Beiersdorf promotes in its workplace culture?

Beiersdorf promotes the values of CARE, COURAGE, SIMPLICITY, and TRUST within its workplace culture.

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Beiersdorf

We are skin care. Accompanying people's lives, caring for healthy beautiful skin, nurturing people from the outside in.

Retail & Consumer Goods
Industry
10,001+
Employees
1882
Founded Year

Mission & Purpose

For over 140 years, Beiersdorf has been a companion in people’s lives, caring for healthy beautiful skin. With our global core brands NIVEA, Eucerin, La Prairie and Hansaplast, Beiersdorf is a worldwide leader in skin care. On a local scale, we have strong positions with brands like Aquaphor, Coppertone, Chantecaille, Labello, 8x4, atrix, Hidrofugal, Maestro, Skin Stories und Florena. Our more than 20.000 employees in more than 170 affiliates all over the world are the reason why we can grow fast and sustainably. Behind each brand, each product and each success are our people whose passion and entrepreneurial spirit make us a global leader in skin care. And our care has always gone further: We at Beiersdorf CARE BEYOND SKIN. We care for people and are committed expand our positive impact to our environment, our society and our consumers. Do you enjoy working for beloved brands trusted by millions of people throughout the world while developing yourself further? And would you like to help shape the future of products like NIVEA and Eucerin while caring beyond to create impact to our consumers, our society and the planet? Then explore the exciting career paths offered by the inventor of modern skin care and discover the many interesting opportunities for advancement and challenging responsibilities we provide all over the world. Whether you’re a career starter or a seasoned professional, or whether your background is in sciences or business, our open, integrative and purposeful corporate culture fosters excellence and will give you the freedom you need to let your entrepreneurial spirit unfold and to live out your enthusiasm for brands, people, and innovative technologies and markets.

Culture & Values

  • Care

    We act responsibly towards our colleagues, consumers, brands, our society and our environment.

  • Simplicity

    We strive for clarity and consistency, make decisions quickly and pragmatically and focus on what’s essential.

  • Courage

    We are committed to bold objectives, take initiative, learn from our mistakes and see change as an opportunity.

  • Trust

    We say what we mean, keep our promises and treat others with respect.

Benefits

  • Fair compensation

  • Flexible working hours

  • Hybrid work

  • 30 days paid leave

  • Fitness center support

  • Mental & medical health offers