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Temporary Executive Assistant (6-9 month assignment)

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Macquarie Group

Oct 12

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New York

AI generated summary

  • You must be highly organized with strong communication skills, maintain confidentiality, manage multiple tasks, and have advanced proficiency in Microsoft Office and Concur; Coupa and Salesforce experience is a plus.
  • You will manage calendars across time zones, process invoices via Coupa, coordinate travel and expenses using Concur, and assist with team events and client marketing materials.

Requirements

  • Experience maintaining confidentiality and exercising appropriate judgment and discretion, with excellent attention to detail
  • Extremely organized, with the ability to able to handle multiple tasks simultaneously with a self-directed approach and a strong sense of ownership.
  • Strong written and verbal communication skills
  • Proficiency with Concur or similar software, as well as advanced knowledge of Microsoft Word, PowerPoint, and Outlook.
  • Experience working with Coupa and Salesforce a plus.

Responsibilities

  • In this role you will primarily be responsible for calendar management across multiple time zones, invoice processing via Coupa, travel coordination (both domestic and international) and expense reporting, using Concur, with collaboration with other Executive Assistants. You may also get the opportunity to coordinate and manage team conferences and events and assist with preparation of client marketing materials.

FAQs

What is the duration of the Temporary Executive Assistant position?

The position is a 6-12 month fixed-term contract.

What are the primary responsibilities of the Executive Assistant?

The main responsibilities include calendar management across multiple time zones, invoice processing via Coupa, travel coordination (both domestic and international), expense reporting using Concur, and collaboration with other Executive Assistants.

What is the salary range for this position?

The salary range for this position is $90,000 - $100,000 per year.

What skills are required for the Executive Assistant role?

Required skills include maintaining confidentiality, excellent attention to detail, strong organizational abilities, strong written and verbal communication skills, proficiency with Concur or similar software, advanced knowledge of Microsoft Word, PowerPoint, and Outlook, and experience with Coupa and Salesforce is a plus.

Are there benefits offered to employees in this role?

Yes, benefits include medical, dental, and vision insurance, paid time off, holidays, a 401(k) plan, life and disability insurance, and various wellness benefits.

What type of working arrangements does Macquarie offer?

Macquarie offers hybrid and flexible working arrangements.

Is there a commitment to diversity and inclusion at Macquarie?

Yes, Macquarie is committed to providing a working environment that embraces diversity, equity, and inclusion.

Will I have opportunities to assist with events or marketing materials?

Yes, you may have the opportunity to coordinate and manage team conferences and events, as well as assist with the preparation of client marketing materials.

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Macquarie Group

Empowering people to innovate and invest for a better future.

Finance
Industry
10,001+
Employees
1969
Founded Year

Mission & Purpose

At Macquarie, we empower people to innovate and invest for a better future. We are a global financial services organisation with Australian heritage, operating in 34 markets.

Culture & Values

  • Opportunity

    We seek to identify opportunity and realise it for our clients, communities, partners, shareholders and our people. We start with real knowledge and skill. We encourage innovation, ingenuity and entrepreneurial spirit balanced with operational discipline. We support our people to learn, achieve and succeed. Our success is built on this. We value the opportunity to be part of the Macquarie team, actively seeking out and respecting different ways of thinking and the contribution of others.

  • Accountability

    With opportunity, comes accountability. We are accountable for all our actions, to our stakeholders and each other. We do not compromise our standards. We take responsibility for our actions and everything we say and do is on the record. We analyse and manage risk, and we make decisions we are proud of and that stand the test of time.

  • Integrity

    We act honestly and fairly. We honour our promises. We earn the trust of our stakeholders through the quality of our work and our high ethical standards. We have the courage to speak up when we make a mistake or see something that doesn’t seem right.

Benefits

  • Flexibility and hybrid working

    At Macquarie, hybrid working empowers us to work together flexibly, balancing time spent working in the office and at home. Our shift to hybrid working is an extension of our long-standing commitment to flexible working. We are a people business. We build relationships and learn from each other. Hybrid working enables us to balance the needs of our clients, colleagues and teams, taking advantage of the benefits of coming together in person and providing our people with the flexibility they need. There are plenty of opportunities for our employees to connect with their colleagues including through our Employee Network Groups such as Pride at Macquarie, Families and Carers, Asia Women's Network, Wellness and Inclusion, and Women in Tech. Other employee-led networking and community opportunities include sporting groups and networking events. Each of our business groups has different needs so expectations for hybrid working are set on a group and team basis. Formal flexible working arrangements are also available.

  • Leave to support your lifestyle and wellbeing

    We offer a range of leave options to help our people manage their work and life priorities. Employees receive one wellbeing leave day per year as well as other leave options including compassionate and bereavement leave, carer's or personal leave and volunteer leave. Eligible employees can also purchase up to 20 days’ additional annual leave and take up to three months' unpaid leave.

  • Take care of your family

    Your family is important to you, so they are important to us too. We support parents in many ways including through our parental leave policy. Primary carers are eligible for 20 weeks’ leave at full pay. There is no minimum tenure requirement meaning all employees are eligible for parental leave upon starting work at Macquarie. To help parents transition to life as a working parent, we also offer 12 paid transition days upon your return. That means new parents can return to work four days and get paid for five days per week for 12 weeks; or return three days and get paid for five days per week for six weeks. Co-parents can access up to six weeks paid leave at the time of birth, adoption or custody. Other support services are also available including parents' rooms and access to a range of resources.

  • Health and wellness

    Our employees have access to several benefits to support their physical health and mental wellbeing. Some fitness benefits include discounted rates at a range of health clubs and gyms, onsite fitness classes - from running clubs and cycling teams to yoga classes. Alongside access to bike racks and regular bike servicing as well as change rooms, lockers and showers. Other health and wellness benefits include access to an Employee Assistance Program, corporate rates for risk and medical insurance, various onsite health screening checks and flu vaccinations.

  • Career development and learning

    We empower our people to learn, grow and develop their careers with us. As an employee you will have access to a wide range of learning and development opportunities designed to help you develop your soft and technical skills. You will also have access to subsidised relevant external study as well as paid professional memberships. As a global business there are also opportunities for you to grow your career in one of our many offices around the world.

  • Supporting the community

    We’re committed to making a positive impact on the communities where we live and work. To support our employees' volunteering efforts, we offer two days' paid volunteer leave. Our people can also access up to 10 paid days of emergency volunteer leave. Through the Macquarie Group Foundation, we also match charitable donations and funds raised by our employees for non-profit organisations