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Temporary Office Administrative Assistant

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Fenwick & West LLP

1mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Washington
  • Quick Apply

AI generated summary

  • You should have proficiency in MS Office and preferable experience with Adobe software. Strong communication, organizational, and time management skills are essential, along with 2+ years in an administrative role.
  • You will draft correspondence, manage invoices and expenses, coordinate meetings and events, update documentation, and assist with emergency response and intranet maintenance.

Requirements

  • Proficiency with MS Office (MS Word, Excel, PowerPoint, Outlook)
  • Experience with Adobe Acrobat, Photoshop, Canva or similar graphics software is preferred.
  • Experience with EMS or similar conference room booking software is a plus.
  • Exceptional written and verbal communication skills.
  • Working knowledge office administrative processes/procedures and familiarity with operation of standard office equipment is preferred.
  • Strong organizational skills and the ability to efficiently and effectively multi-task and prioritize.
  • Professional demeanor with demonstrated poise, tact and diplomacy is required.
  • The ability to maintain absolute confidentiality and discretion is required.
  • The ability to work in a fast paced and dynamic environment is a plus.
  • The ability to take initiative and adapt to changes in the work environment.
  • Time management skills to efficiently meet deadlines.
  • Acute attention to detail and the ability to ensure quality and accuracy in composing, typing and proofing documents.
  • Ability to work a flexible schedule, to include overtime as needed.
  • A minimum of 2 years of prior administrative assistant experience in a corporate or professional services setting preferred.
  • Associate or bachelor’s degree preferred.

Responsibilities

  • Draft correspondence, presentations, reports and spreadsheets, and the DC office weekly newsletter.
  • Prepare and process invoices, expense reports, and credit card reconciliation for office related expenses.
  • Prepare and update office manuals, project lists, and other procedural documentation.
  • Schedule conference rooms and visiting offices and confirm meeting details and ensure arrangements.
  • Place catering orders for all internal meetings.
  • Coordinate with vendors and caterers to ensure quality service is delivered.
  • Manage office events calendar.
  • Assist with event planning including office events (holiday party, CSR and DEI events).
  • Maintain information on DC intranet and Firm calendar.
  • Participates in the firm’s emergency response plan and acts as a first responder for onsite emergencies and maintains emergency supplies and procedural documentation.

FAQs

What are the work hours for the Temporary Office Administrative Assistant position?

The work schedule for this position is 40 hours per week, Monday - Friday, from 8:30 am - 5:30 pm ET.

Is this position permanent or temporary?

This is a temporary position.

What skills are required for this job?

The ideal candidate should have proficiency with MS Office, exceptional written and verbal communication skills, strong organizational skills, professional demeanor, and the ability to maintain confidentiality, among others.

What kind of experience is preferred for this role?

A minimum of 2 years of prior administrative assistant experience in a corporate or professional services setting is preferred.

Is a degree required for this position?

An associate or bachelor’s degree is preferred, but not strictly required.

Will there be any training provided for this position?

The job description does not specify training, but familiarity with office administrative processes and standard office equipment is preferred.

What are the compensation details for this job?

The anticipated salary range for this position is $53,000 - $69,500, depending on various factors such as qualifications and experience.

Are there benefits offered for this position?

Yes, comprehensive benefits such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing are offered to eligible employees.

What tasks will the Temporary Office Administrative Assistant be responsible for?

Responsibilities include drafting correspondence, preparing invoices, scheduling meetings, coordinating office events, and maintaining office documentation.

Is there an opportunity for overtime in this position?

Yes, the job description states that the ability to work a flexible schedule, including overtime as needed, is required.

Fenwick & West LLP

Providing legal services to the world's most innovative technology and life sciences companies.

Law
Industry
501-1000
Employees
1972
Founded Year

Mission & Purpose

Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly-traded global enterprises. As one of Silicon Valley’s original legal practices, today we have over 500 lawyers, patent agents, engineers and scientists serving clients from seven offices located in innovation hubs across the United States and China. Named 2023 Life Sciences Practice Group of the Year by Law360, we are consistently ranked a Chambers first-tier firm for delivering the deep experience and technical skill that help innovators at the forefront of their industries redefine what’s possible.