Logo of Huzzle

Transactions Coordinator (TN)

  • Job
    Junior (1-2 years) - Mid-level (3-4 years)
  • Real Estate & Property
  • Nashville

AI generated summary

  • You need 2-4 years experience, strong math skills, organization, communication abilities, document interpretation, problem-solving, teamwork, Excel proficiency, and optional NMLS licensing.
  • You will coordinate multiple transaction documents with agents, managers, and departments, draft agreements, monitor compliance, manage databases, and assist legal counsel.


  • 2-4 years of relevant experience
  • Comfortable with concepts of intermediate math
  • Highly organized and attentive to detail
  • Strong interpersonal skills and able to convey complex principles through written and spoken correspondence
  • Ability to read and interpret documents including real estate contracts, leases, and settlement statements
  • Highly adaptable and a clear-thinking problem solver
  • A self-starter on individual projects and a contributing member on team projects
  • Experience in Microsoft Office with emphasis on Excel
  • Experience with NMLS licensing is a plus, though not required


  • Coordinate with sales agents, office managers, Brokers of Record, and other departments to ensure the seamless and timely execution and management of multiple transaction related documents
  • Multi-tasking across various platforms including phone calls, emails, and intra-company databases throughout the transactions process
  • Draft purchase and sale agreements, amend contracts, and author commission instruction letters for payment of commission to escrow agents
  • Develop critical dates timelines
  • Manage the Broker of Record and Cooperating Brokerage Relationship databases
  • Monitor compliance with applicable laws pertaining to all listings, under contracts, and closings for properties nationwide
  • Work closely with in-house legal counsel to produce/implement needed documents/changes pertaining to the transactions process
  • Act as a steward of the quality and completion of due diligence documents
  • Monitor and maintain the adherence to and compliance with state laws nationwide
  • Monitor Listing and Escrow pipeline
  • Ensure accuracy of information on deals
  • Assist with Transaction Department document management and other office administrator responsibilities
  • Assist with Broker of Record licensing and continuing education requirements
  • Take-on special projects as needed


What are the main responsibilities of a Transactions Coordinator?

The main responsibilities of a Transactions Coordinator include coordinating the transfer of information and communication throughout the listing, escrow, due diligence, and closing process of commercial real estate transactions, as well as supporting Sales Agents in facilitating the efficient and compliant close of all transactions.

What qualities are ideal for a Transactions Coordinator?

Ideal qualities for a Transactions Coordinator include being motivated, comfortable working in a fast-paced, high-energy environment, and having first-hand experience working in transactions/closings in a real estate office or escrow company.

What experience is required for this job?

The ideal candidate for this role will have first-hand experience working in transactions/closings in a real estate office or escrow company. This experience is crucial for effectively coordinating the transfer of information and communication throughout the transaction process.

The Nation's Fastest-Growing Commercial Real Estate Brokerage Firm.

Real Estate & Construction
Founded Year

Mission & Purpose

Matthews Real Estate Investment Services™, a commercial real estate investment services and technology firm, holds recognition as an industry leader in investment sales, leasing, and debt and structured finance. Matthews™ delivers superior results through the firm’s industry revered work ethic, unique culture, collaboration, and advanced technology. Since 2015, Matthews™ has experienced unprecedented growth adding over 600+ real estate professionals to serve clients. Founded in El Segundo, CA, and strategically positioned in 20+ offices across the United States, Matthews™ continues to expand into new markets. Matthews™ redefines what clients expect by accelerating the evolution of how the commercial real estate industry services clients through technology. By leveraging technology and industry-leading resources, Matthews™ is committed to growing and preserving client wealth and adding value to their investment strategy.