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Travel Operations Specialist

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Canonical

30d ago

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Munich
    Remote

AI generated summary

  • You should have strong academic results, a degree in business/technical fields, excellent communication skills, responsibility, self-awareness, the ability to travel, and quick tech/software learning.
  • You will handle travel queries, manage event plans, ensure vendor service quality, verify invoices, monitor travel trends, and track unused tickets and airline points.

Requirements

  • Excellent academic results at school and university
  • A degree in a business or technical subject
  • Excellent communication skills
  • Responsible and accountable
  • Self-awareness and thoughtfulness
  • Ability to travel up to four times a year for company events of up to two weeks duration
  • Ability to learn new technology and software quickly

Responsibilities

  • Engage with colleagues to address travel queries and issues
  • Work with the wider business services team on company and industry event plans
  • Hold travel vendors accountable for providing excellent service
  • Check invoices to ensure accurate charges and timely payments, credits and refunds for travel
  • Monitor trends, spend, emissions and compliance with company policy
  • Track unused tickets, credits and airline points usage

FAQs

What is the primary role of a Travel Operations Specialist at Canonical?

The primary role of a Travel Operations Specialist is to ensure smooth travel for colleagues and guests attending company meetings and industry events, while also managing travel policies, supplier relationships, and addressing travel queries.

Is previous experience in travel operations required for this position?

No, extensive experience is not necessary; we are looking for excellent organizers and communicators who are eager to develop skills and strive for continuous improvement.

What skills are essential for the Travel Operations Specialist role?

Essential skills include excellent communication, organization, attention to detail, self-awareness, accountability, and the ability to learn new technology and software quickly.

How often does this role require travel?

The role requires the ability to travel up to four times a year for company events lasting up to two weeks.

What type of work environment does Canonical provide?

Canonical offers a distributed work environment, allowing remote work with opportunities to meet in person twice a year during team sprints.

Are there opportunities for personal development in this role?

Yes, Canonical provides a personal learning and development budget of USD 2,000 per year for team members.

Does Canonical offer any performance-based incentives?

Yes, in addition to base pay, Canonical offers a performance-driven annual bonus and revisits compensation annually to recognize outstanding performance.

What benefits do employees receive related to travel?

Employees receive a Priority Pass and potential travel upgrades for long-haul company events, in addition to the opportunity to travel to new locations to meet colleagues.

Is Canonical an equal opportunity employer?

Yes, Canonical is proud to be an equal opportunity employer and fosters a workplace free from discrimination, promoting diversity of experience, perspectives, and backgrounds.

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Canonical

Enterprise open source, secured and delivered by the publisher of Ubuntu.

Technology
Industry
501-1000
Employees
2004
Founded Year

Mission & Purpose

Canonical is a technology company known for developing and supporting Ubuntu, a popular open-source operating system. The company focuses on providing reliable, secure, and cost-effective solutions for cloud computing, IoT, and containers. By leveraging open-source technologies, Canonical aims to enable innovation and digital transformation for businesses and developers worldwide. The company is committed to ensuring high performance and scalability, promoting the adoption of open-source software, and fostering a global community of users and contributors.

Benefits

  • Remote working

    Canonical has been a fully distributed organisation since its origin in 2004. Digital collaboration allows us to enjoy our home environment and work with the best in the world in our domain. We meet each other at least twice per year during in-person sprints to nurture cross-team relationships.

  • We build trust

    Zero commute means more time for the things you enjoy. At the same time, we have very high expectations of commitment and independent execution. We invest in people who are self-driven, motivated and highly organised. We take our responsibility for the most critical elements of open infrastructure very seriously, and we are committed to quality in every aspect of our product and services.

  • We engineer excellence

    We aspire to lead on the global stage. There’s no other way to describe it than hard work, hard challenges and hard competition. You will need to show that you can compete in deeply challenging intellectual fields. Your colleagues are aiming for the top, and they depend on you to set the same standard in your area of responsibility. That’s tough but incredibly satisfying. We value those who take ownership of their area and take opportunities to be exceptional.

  • We travel

    We optimise our team structure for time zone overlap. Collaboration and inspiration takes time to fully develop but leadership at Canonical means building cross-team relationships. We nurture those relationships through regular global summits which bring diverse teams or their leaders together. We host these events around the world to discover great places to explore and appreciate in the process. Team events have taken place in Vancouver, Brugge, New York, Budapest, Orlando, Cape Town, Warsaw, Seoul, Paris, Portland, Lyon, London, Toronto and many more.