Unit Secretary-Med/Surg-Part Time Days-7am-3pm

Mount Sinai Health System

Jul 30

Applications are closed

Job
Full-time
Entry, Junior & Mid Level
New York

Requirements

High School Diploma or equivalent
Evidence of satisfactory job performance from previous employer and satisfactory references.
Basic computer skills to support a nursing unit/service.
Collective bargaining unit: SEIU 1199-MSW

Responsibilities

- Performs clerical and receptionist duties essential to the operation of patient care as directed and also receives instructions from physicians and nurses
- Insures correct patient identification on all patient care medical record forms, documents and requisitions
- Maintains up-to-date patient rosters and staff assignments in Epic Bedtime and other demographic data in a timely manner (e.g., locator board, TPR, BP, weight book)
- Maintains a system for tracking the location of each patient on the unit
- Assigns RNs in Orchestrator as applicable
- Maintains the Unit Staff Schedule for the shift, noting all breaks and coverage and assigned admissions either in paper or Epic Assignment Wizard
- Schedules with appropriate departments and/or individuals, patient appointment, treatments, diagnostic procedures, etc.
- Maintains neat and orderly bulletin boards. Posts and removes information appropriately in order to keep data current
- Maintains a neat and orderly nurses’ station
- Responsible for maintenance of patients’ charts and removes selected excess pages from the patients’ charts and stores properly
- Files and/or staples laboratory and tests results into patients’ charts, (including computer print-outs)
- Checks all patients’ charts daily for completeness, order and proper identity (ie IMM forms, Patient Belongings List, CARE Act Authorizations form; Discharge Notice, Discharge Information, etc)
- Performs a variety of duties relating to admission, discharge, death and/or transfer of patients in a timely manner in the EMR
- Assist in patient flow by expediting the discharge status of patients in Epic/EMR and facilitating need for bed cleaning and assisting the nursing staff to take/receive hand off reports to accommodate admissions/discharges
- Responsible for facilitating communication with the heath care team
- Assembles medical charts, prepares bed and door tags for admission
- Requests from Medical Records, the old chart of re-admitted patients
- Relays to other departments, relative information concerning admissions, transfers or discharges
- Greets new admissions, introducing self and orienting patients to call system and physical facilities
- Participates in safety initiatives on the unit to insure patient identification and zero harm
- Maintains an up-to-date record of all patients who are discharged, deceased or transferred
- Assists in the maintenance of par levels of supplies and equipment
- Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, educational, safety, and related criteria, appropriate to the age of the patients served in assigned area
- Participates in the department’s performance improvement activities as demonstrated by active collection and logging of required data
- Maintains patient/employee confidentiality in the management of information
- Participates in the development of other staff members
- Meets regulatory, licensure and annual health assessment requirements
- Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others
- Displays courtesy, tact and patience during interactions with all members of the hospital staff and extended community
- Performs a variety of receptionist duties with courtesy and sensitivity
- Answers and screens phone calls, provides information, and refers calls when appropriate
- Receives and transmits messages
- Answers patients’ intercom call lights and refers requests to appropriate persons
- Greets visitors and provides direction and non-medical information as necessary
- Maintains positive communication with patients, visitors and staff
- Adheres to the Mount Sinai Health System (MSHS) legal and ethical standards
- May be required to perform other duties as assigned

FAQs

What is the job title for this position?

The job title is Unit Secretary - Med/Surg - Part Time Days, working from 7 am to 3 pm.

What are the primary responsibilities of a Unit Secretary in this role?

The primary responsibilities include performing clerical and receptionist duties essential to the operation of patient care, maintaining patient records, managing patient appointments, ensuring accurate patient identification, facilitating communication among healthcare team members, and assisting with the admission, discharge, transfer, and tracking of patients.

What qualifications are required for this position?

The qualifications required include a High School Diploma or equivalent, a record of satisfactory job performance from previous employers, satisfactory references, and basic computer skills to support a nursing unit/service.

Is prior experience required for this position?

While prior experience in a similar role is not explicitly stated, evidence of satisfactory job performance from previous employers and satisfactory references are required.

What is the salary range for this position?

The salary range for the role is between $22.3034 and $24.5556 per hour, depending on factors such as experience, education, and hospital needs.

What shift is this position?

This position is part-time during the day, specifically from 7 am to 3 pm.

Are there any age-specific competencies required for this role?

Yes, the role requires knowledge of age-specific competencies, including identifying physical, behavioral, and emotional characteristics typical for various age groups and modifying approaches based on patient age-specific needs.

How does this job support patient care?

The Unit Secretary supports patient care by ensuring accurate and timely documentation, facilitating communication among the healthcare team, managing patients' medical records, and helping to maintain the organization of the unit.

What values does Mount Sinai Health System emphasize in its workforce philosophy?

Mount Sinai Health System emphasizes diversity, equity, and inclusion as key drivers for excellence, advocating for an environment that supports anti-racism, collaboration, respect, and professional growth.

Is this position part of a collective bargaining unit?

Yes, this position is part of the SEIU 1199-MSW collective bargaining unit.

Are there opportunities for professional development in this role?

Yes, the position includes participation in the development of other staff members and involves meeting regulatory, licensure, and annual health assessment requirements for professional development.

Mount Sinai Health System

An integrated health care system providing exceptional medical care to our local and global communities.

Science & Healthcare

Industry

10,001+

Employees

2013

Founded Year

Mission & Purpose

The Mount Sinai Health System is an integrated health system committed to providing distinguished care, conducting transformative research, and advancing biomedical education. Structured around seven hospital campuses and a single medical school, the Health System has an extensive ambulatory network and a range of inpatient and outpatient services—from community-based facilities to tertiary and quaternary care. WHO WE ARE We are compassionate collaborators—38,000 strong—working to heal, teach, and advance medicine in New York City and throughout the world. WHAT WE BELIEVE We believe in challenging the status quo. Forging a new pathway in clinical excellence is only possible by putting the patient at the center of the experience. WHY WORK WITH US Here, innovation is valued and collaboration is integral. Mount Sinai is full of friendly, helpful people who share a common devotion to delivering exceptional patient care. Yet we’re as diverse as the city we call home—culturally, ethnically, in outlook and lifestyle. When you join us, you become part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize healthcare together.