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Unit Secretary (PER DIEM)

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  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Healthcare
  • Valley Stream

Requirements

  • - High School Diploma or equivalent, required.
  • - Prior related experience, preferred.
  • - Typing 30 wpm and/or data entry skills (80 keystrokes per minute), required
  • - Ability to communicate effectively.

Responsibilities

  • - Performs a variety of duties relative to admission, discharge and/or transfer of patients.
  • - Prepares patient charts, laboratory and x-ray slips, etc for new admissions.
  • - Enters into Keane and then distributes to appropriate departments, assembles patient charts and forwards completed chart to Medical Records within established time interval. Notifies assigned departments when patients are admitted, discharged, transferred, placed on “Everyday List”, expired, etc.
  • - Performs a variety of clerical duties required to maintain accurate charts during patient stays.
  • - Files appropriate paperwork such as Medicare forms including the IMN form, and all other forms into chart.
  • - Assists patients sign-up for the “Patient Portal” (if they do not already have an account.)
  • - Performs a variety of clerical duties essential to operation of patient care unit, as directed.
  • - Contacts Transport team to send patients for special tests, transportation, treatment consultations, etc.
  • - Prepares a variety of records and reports, such as daily census and attendance report. Communicates to the team specific procedures that patients are scheduled for each day.
  • - Ensures “isolation signs are utilized for patients assigned to isolation rooms.
  • - Maintains neat and orderly bulletin and locator boards for unit; posts and removes information from bulletin board.
  • - Notifies supporting departments of needs and/or changes on patient units.
  • - Ordering of supplies needed on unit.
  • - Acts as a receptionist on unit.
  • - Provides information and directs visitors.
  • - Uses appropriate telephone etiquette and knowledge of telephone system to facilitate communication of the patient units.
  • - Assists visitors. Answers routine questions or refers to appropriate individual for reply.
  • - Receives and transmits messages accurately and promptly.
  • - Answers call bells. Participates in proactive rounds to ensure that the patients' needs are being met.
  • - Acts as an Ambassador of the hospital to patients and visitors and as such is appropriately attired and promotes good public relations.
  • - Participates in computer rounds to ensure that required technology is working on the unit.
  • - Provides coverage where needed at the request of supervisory staff.
  • - Participates in Collaborative Councils.
  • - Performs related duties, as required.

FAQs

What are the primary responsibilities of a Unit Secretary (Per Diem)?

The primary responsibilities include performing clerical and receptionist duties, preparing and maintaining patient records, managing admissions, discharges, transfers, and acting as a liaison between patients, staff, and departments.

What qualifications are required for this position?

A High School Diploma or equivalent is required, along with prior related experience preferred. Typing at 30 words per minute and/or data entry skills of 80 keystrokes per minute are also required.

Is there any specific software knowledge required for this position?

Yes, familiarity with data entry into systems such as Keane is important, as this is crucial for managing patient information and records.

What skills are necessary to succeed as a Unit Secretary?

Effective communication skills are essential, along with organizational abilities, attention to detail, and proficiency in typing and data entry.

How does the Unit Secretary contribute to patient care?

The Unit Secretary plays a vital role in maintaining accurate patient records, coordinating communication between departments, assisting with patient admissions and discharges, and ensuring that the unit operates smoothly.

Will I need to perform duties outside of clerical tasks?

Yes, you may also be required to assist with tasks such as contacting the transport team, organizing supply orders, and acting as a receptionist for visitors and patients.

What is the work schedule for this position?

This is a per diem position, meaning the work schedule will vary based on the needs of the unit and may include shifts as required.

Are there opportunities for advancement in this position?

While this is an entry-level position, there may be opportunities for advancement within the healthcare organization based on performance, experience, and available positions.

How do I apply for the Unit Secretary position?

Interested candidates should submit their application through the hospital’s career website or the platform where the job is advertised. Attach your resume and any relevant documents.

Are there any training programs available for new hires?

Yes, new hires may receive training to familiarize themselves with the unit's procedures, software, and specific responsibilities related to the Unit Secretary role.

We’ve re-imagined what health care can be. Are you Made for this?

Science & Healthcare
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Northwell Health is New York State’s largest health care provider and private employer, with 21 hospitals, about 900 outpatient facilities and more than 12,000 affiliated physicians. We care for over two million people annually in the New York metro area and beyond, thanks to philanthropic support from our communities. Our 85,000 employees – 18,900 nurses and 4,900 employed doctors, including members of Northwell Health Physician Partners – are working to change health care for the better. We’re making breakthroughs in medicine at the Feinstein Institutes for Medical Research. We're training the next generation of medical professionals at the visionary Donald and Barbara Zucker School of Medicine at Hofstra/Northwell and the Hofstra Northwell School of Nursing and Physician Assistant Studies

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