Workplace Experience Coordinator 2024

AlphaSights

May 16

Applications are closed

Job
Full-time
Entry Level
People, HR & Administration
$64K
New York

Requirements

0-1 years of administrative, office management, hospitality, or facilities coordinator experience.
Proactive, forward-thinker, multi-tasker, and problem-solver with superb attention to detail.
Ability to think on your feet and not easily flustered or overwhelmed.
Strong interpersonal and communication skills, and the capacity to build positive working relationships across function and seniority level.
The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments.
Excellent written and verbal communication.
Fluency in English is essential.

Responsibilities

Drive all Front of House and reception desk operations during hours 08:00 AM-6:00 PM; greet and provide general support to all visitors and staff; offer optimum hospitality service and professionalism.
Maintain office efficiency, including: answering and coordinating incoming calls and emails; procuring, receiving, and tracking resources; processing and sending outbound mail; sorting and distributing incoming mail / packages.
Support in planning in-house or off-site activities, socials, and celebrations for employee engagement, marketing, and talent attraction; assist in sorting all event details from inception to execution, (ie. catering, space setup, etc).
Perform ad-hoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and clean-up of company parties and events including furniture reconfiguration.
Maintain an efficient inventory system of office supplies and kitchen consumables; track accurate par levels for replenishment while maintaining a cost-effective focus.
Conduct routine facility inspections, seeking deficiencies with furniture, equipment or appliances and troubleshooting or remedying as appropriate.
Oversee daily office tidiness and organization to ensure an aesthetically pleasing and welcoming environment.
Assisting with vendor management to ensure seamless experiences for members of the office.
Working with the Workplace Experience team to brainstorm and execute on new initiatives for the company/offices.

FAQs

What qualities does AlphaSights look for in a Workplace Experience Coordinator?

AlphaSights looks for candidates who are organized, enthusiastic, and willing to go above and beyond to ensure the smooth operations of our offices.

What are the main responsibilities of a Workplace Experience Coordinator at AlphaSights?

A Workplace Experience Coordinator at AlphaSights is responsible for running things efficiently in our fast-growing offices in New York, embracing a 'whatever-it-takes' mantra, and achieving team goals.

What can a successful candidate expect while working as a Workplace Experience Coordinator at AlphaSights?

A successful candidate can expect to be part of a dynamic and fast-paced team, where they will have the opportunity to make a real impact on the workplace experience in our New York offices.

AlphaSights

The Global Leader in Knowledge On-Demand

Consulting

Industry

1001-5000

Employees

2008

Founded Year

Mission & Purpose

Founded in 2008, AlphaSights is the global leader in knowledge on-demand. We connect investors and business leaders with the knowledge they need to succeed. Working from nine cities globally, our 1500§ colleagues provide round-the-clock coverage to the world's top investment funds, consultancies, and Fortune 500s. Learn more about us at alphasights.com.

Culture & Values

Results-Orientation
Are you energized by results and outcomes? We focus on results — look at every angle of a problem, come up with actionable solutions, and execute on ideas that maximize outcomes. Our success is driven by how much value we provide to our internal and external clients and other stakeholders. Wherever we can, we tie rewards to results and outcomes.
Drive
Do you excel beyond what’s asked of you? For us, success begins at the extra mile: we embrace a whatever-it-takes mindset, push ourselves beyond our comfort zones, and challenge ourselves to continuously improve.
Adaptability
Do you thrive in an ever-changing environment? Our work is full of changing circumstances so we pivot quickly and think on our feet. We embrace ambiguity and change with confidence and positivity.
Humility
Do you view yourself as a constant ‘work-in-progress’? We believe that yesterday’s home runs don’t win today’s games. We approach every day not with a sense of entitlement, but with a growth mindset. We believe that a better version of ourselves and AlphaSights is always on the horizon.
Empathy
Can you see the world through other’s eyes? We believe that the path to our own success starts from the success of others — our clients, our colleagues, and our industry professionals. We actively seek to understand others’ experiences and perspectives, and to build and maintain lasting, trust-based relationships with those whom we encounter.

Benefits

Paid time off & flexibility
• 25 days annual holiday• Optional WFH on Friday plus an additional four WFH days per quarter• Business closure during Christmas week
Learning & development
• AlphaCurriculum enrollment• Industry-leading management training• External coaching at leadership level
Financial benefits
• Uncapped monthly performance pay bonus • Employer pension matching• Subsidised lunch catering• Referral bonus for a successful full-time hire
Health insurance
• Comprehensive AlphaSights-sponsored private medical scheme• Comprehensive AlphaSights-sponsored dental cover• Eyecare vouchers
Wellness & connectivity
• Corporate gym rates• In-office exercise classes and AlphaSights sponsored sports teams• Meditation apps• Employee Assistance Program• Mental health first aiders onsite• Breakfast, fresh fruit, snacks, coffee, tea, ando ther drinks• In-office socials and annual Christmas party