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Job

Workplace Experience Coordinator 2024

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AlphaSights

4d ago

💼 Graduate Job

New York

🤑 $64K

AI generated summary

  • You need strong interpersonal skills, attention to detail, and the ability to handle high-pressure situations in a fast-paced environment. Fluent English and excellent communication are a must.
  • You will manage front desk operations, plan events, maintain supplies, oversee office tidiness, assist with vendor management, and collaborate on new initiatives with the Workplace Experience team.

Graduate Job

People, HR & AdministrationNew York

Description

  • AlphaSights is looking for an organized, enthusiastic Workplace Experience Coordinator to help us run things efficiently in our fast-growing offices in New York. A successful candidate will embrace a ‘whatever-it-takes’ mantra to roll up their sleeves and achieve team goals

Requirements

  • 0-1 years of administrative, office management, hospitality, or facilities coordinator experience.
  • Proactive, forward-thinker, multi-tasker, and problem-solver with superb attention to detail.
  • Ability to think on your feet and not easily flustered or overwhelmed.
  • Strong interpersonal and communication skills, and the capacity to build positive working relationships across function and seniority level.
  • The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments.
  • Excellent written and verbal communication.
  • Fluency in English is essential.

Education requirements

Currently Studying

Area of Responsibilities

People, HR & Administration

Responsibilities

  • Drive all Front of House and reception desk operations during hours 08:00 AM-6:00 PM; greet and provide general support to all visitors and staff; offer optimum hospitality service and professionalism.
  • Maintain office efficiency, including: answering and coordinating incoming calls and emails; procuring, receiving, and tracking resources; processing and sending outbound mail; sorting and distributing incoming mail / packages.
  • Support in planning in-house or off-site activities, socials, and celebrations for employee engagement, marketing, and talent attraction; assist in sorting all event details from inception to execution, (ie. catering, space setup, etc).
  • Perform ad-hoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and clean-up of company parties and events including furniture reconfiguration.
  • Maintain an efficient inventory system of office supplies and kitchen consumables; track accurate par levels for replenishment while maintaining a cost-effective focus.
  • Conduct routine facility inspections, seeking deficiencies with furniture, equipment or appliances and troubleshooting or remedying as appropriate.
  • Oversee daily office tidiness and organization to ensure an aesthetically pleasing and welcoming environment.
  • Assisting with vendor management to ensure seamless experiences for members of the office.
  • Working with the Workplace Experience team to brainstorm and execute on new initiatives for the company/offices.

Details

Work type

Full time

Work mode

office

Location

New York

Salary

64000 USD

Benefits

  • 17 vacation days, 10 company holidays, and an end of year break between Christmas Day and New Year’s Day.
  • Competitive medical, dental and vision insurance.
  • 401(k) match – 4% of your total compensation matched dollar-for-dollar.
  • Prime midtown office with state-of-the-art amenities; option to WFH most Fridays.