Brown University is a private Ivy League research university in Providence, Rhode Island.Founded in 1764 as "The College in the English Colony of Rhode Island and Providence Plantations," Brown is the seventh-oldest institution  of higher education in the United States and one of the nine Colonial Colleges established before the American Revolution. At its foundation, Brown was the first college in the United States to accept students regardless of their religious affiliation.

Education

Brown University

Brown is a leading research university distinct for its student-centered learning and deep sense of purpose.

You need a Bachelor's degree with 1-2 years of relevant experience, strong communication skills, attention to detail, computer literacy, and the ability to work in a diverse team.

You will provide high-level administrative support to various offices, manage parking for faculty, compile reports, and foster collaborative relationships with university partners and stakeholders.

People, HR & Administration

Education & Teaching

Providence

<div>
 <div>
  Job Description:
 </div>
 <div></div>
 <div>
  SUMMARY:
 </div>
 <div>
  Reporting to the Operations and Student Affairs Manager, this shared position provides high level administrative support to the Offices of Medical Education and the Office of Student Affairs. This role also includes administrative support for the Offices of Academic Support and Records and Registration, as well as, Assistant Deans / Directors of Curriculum, curriculum committees and subcommittees, and the Student Support Committee. This role will also provide significant administrative support for the Doctoring Program, will provide faculty evaluation reports, and work closely with the Senior Associate Dean for Medical Education to compile data for the Annual Undergraduate Medical Education Report. This position will also oversee parking for faculty and provide administrative backup to the Offices of Medical Education and Student Affairs. The Administrative Coordinator will also work with University partners and Medical School stakeholders to establish, maintain, and enhance cooperative and collaborative working relationships with students, staff, faculty, and community members.
 </div>
 <div></div>
 <div>
  QUALIFICATIONS:
 </div>
 <div>
  Education &amp; Experience
 </div>
 <ul>
  <li>
   <div>
    Bachelor’s degree plus 1-2 years of directly related experience required.
   </div></li>
  <li>
   <div>
    Experience working at a Medical School is advantageous.
   </div></li>
  <li>
   <div>
    And/or equivalent combination of education and experience.
   </div></li>
 </ul>
 <div></div>
 <div>
  Job Competencies
 </div>
 <ul>
  <li>
   <div>
    Must be well-organized, flexible and an effective communicator; have the ability to multitask; demonstrate the ability to follow through on tasks and responsibilities and meet deadlines; collaborate and work effectively in a team setting.
   </div></li>
  <li>
   <div>
    Initiative and judgment to independently problem-solve and prioritize.
   </div></li>
  <li>
   <div>
    Ability to work under pressure.
   </div></li>
  <li>
   <div>
    High level of attention to detail is essential.
   </div></li>
  <li>
   <div>
    High level of computer literacy.
   </div></li>
  <li>
   <div>
    Possesses a willingness and ability to support a diverse and inclusive campus community.
   </div></li>
 </ul>
 <div></div>
 <div>
  CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED
 </div>
 <div></div>
 <div>
  Benefits of Working at Brown:
 </div>
 <div>
  Information on the Benefits of Working at Brown can be found 
  <div>
   here
  </div>.
 </div>
 <div></div>
 <div>
  Recruiting Start Date:
 </div>
 <div></div> 2024-09-16
 <div></div>
 <div>
  Job Posting Title:
 </div> Administrative Coordinator
 <div></div>
 <div>
  Department:
 </div> Warren Alpert Medical School
 <div></div>
 <div>
  Grade:
 </div> Grade 8
 <div></div>
 <div>
  Worker Type:
 </div> Employee
 <div></div>
 <div>
  Worker Sub-Type:
 </div>
 <div></div> Regular
 <div></div>
 <div>
  Time Type:
 </div> Full time
 <div></div>
 <div>
  Scheduled Weekly Hours:
 </div> 37.5
 <div></div>
 <div>
  Position Work Location:
 </div> Hybrid Eligible
 <div></div>
 <div>
  Submission Guidelines:
 </div>
 <div>
  Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
 </div>
 <div></div>
 <div>
  Still Have Questions?
 </div>
 <div>
  If you have any questions you may contact 
  <div>
   employment@brown.edu
  </div>.
 </div>
 <div></div>
 <div>
  EEO Statement:
 </div>
 <div>
  Brown University is an E-Verify Employer.
 </div>
 <div></div>
 <div>
  As an 
  <div>
   EEO/AA employer
  </div>, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
 </div>
</div>


 
  Job Description:
 
 
 
  SUMMARY:
 
 
  Reporting to the Operations and Student Affairs Manager, this shared position provides high level administrative support to the Offices of Medical Education and the Office of Student Affairs. This role also includes administrative support for the Offices of Academic Support and Records and Registration, as well as, Assistant Deans / Directors of Curriculum, curriculum committees and subcommittees, and the Student Support Committee. This role will also provide significant administrative support for the Doctoring Program, will provide faculty evaluation reports, and work closely with the Senior Associate Dean for Medical Education to compile data for the Annual Undergraduate Medical Education Report. This position will also oversee parking for faculty and provide administrative backup to the Offices of Medical Education and Student Affairs. The Administrative Coordinator will also work with University partners and Medical School stakeholders to establish, maintain, and enhance cooperative and collaborative working relationships with students, staff, faculty, and community members.
 
 
 
  QUALIFICATIONS:
 
 
  Education & Experience
 
 
  
   
    Bachelor’s degree plus 1-2 years of directly related experience required.
   
  
   
    Experience working at a Medical School is advantageous.
   
  
   
    And/or equivalent combination of education and experience.
   
 
 
 
  Job Competencies
 
 
  
   
    Must be well-organized, flexible and an effective communicator; have the ability to multitask; demonstrate the ability to follow through on tasks and responsibilities and meet deadlines; collaborate and work effectively in a team setting.
   
  
   
    Initiative and judgment to independently problem-solve and prioritize.
   
  
   
    Ability to work under pressure.
   
  
   
    High level of attention to detail is essential.
   
  
   
    High level of computer literacy.
   
  
   
    Possesses a willingness and ability to support a diverse and inclusive campus community.
   
 
 
 
  CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED
 
 
 
  Benefits of Working at Brown:
 
 
  Information on the Benefits of Working at Brown can be found 
  
   here
  .
 
 
 
  Recruiting Start Date:
 
  2024-09-16
 
 
  Job Posting Title:
  Administrative Coordinator
 
 
  Department:
  Warren Alpert Medical School
 
 
  Grade:
  Grade 8
 
 
  Worker Type:
  Employee
 
 
  Worker Sub-Type:
 
  Regular
 
 
  Time Type:
  Full time
 
 
  Scheduled Weekly Hours:
  37.5
 
 
  Position Work Location:
  Hybrid Eligible
 
 
  Submission Guidelines:
 
 
  Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
 
 
 
  Still Have Questions?
 
 
  If you have any questions you may contact 
  
   employment@brown.edu
  .
 
 
 
  EEO Statement:
 
 
  Brown University is an E-Verify Employer.
 
 
 
  As an 
  
   EEO/AA employer
  , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
 


Administrative Coordinator - Brown University

Administrative Coordinator

You need a bachelor’s degree, 2-4 years in research administration or finance, strong Excel skills, and the ability to manage multiple priorities while supporting a diverse community.

You will manage grants and finances, assist with proposals, ensure compliance, advise on budget issues, coordinate awards, and train Grant Coordinators.

<div>
 <div>
  Job Description:
 </div>
 <div></div>
 <div>
   The Department of BioMed Research Administration is seeking a Grants and Financial Coordinator or Grants and Financial Specialist. Applicant qualifications will determine the grade to be filled.
 </div>
 <div></div>
 <div>
   Grants &amp; Financial Coordinator (Grade 8):
 </div>
 <div>
   BioMed's Grants Shared Services Office supports faculty in applying for sponsored programs and successfully executing sponsored awards. The Grants and Financial Coordinator provides comprehensive high-level grant and financial support for the Division of Biology and Medicine and provides guidance to Research Administration staff regarding allowability, and allocability of charges. This position will prepare grant applications and manage awards from a variety of federal and non-federal sponsors. The incumbent has a broad scope of responsibilities and knowledge of research administration, including financial matters. The Grants and Financial Coordinator will prepare and review grant proposals for all department submissions using COEUS grant management tool and sponsor submission tools. In addition, this position will coordinate sponsored research funding and contracts by reviewing and processing awards, interpreting and ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.
 </div>
 <div></div>
 <div>
   Qualifications
 </div>
 <div>
   Education and Experience
 </div>
 <ul>
  <li>
   <div>
     Bachelor’s degree or equivalent combination of education/experience. A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
   </div></li>
  <li>
   <div>
     Possesses a willingness and ability to support a diverse and inclusive campus community.
   </div></li>
 </ul>
 <div></div>
 <div>
   Job Competencies
 </div>
 <ul>
  <li>
   <div>
     Proven record of delivering proactive service to multiple stakeholders and faculty.
   </div></li>
  <li>
   <div>
     Experience using COEUS preferred.
   </div></li>
  <li>
   <div>
     Must be able to manage multiple and shifting priorities and interact with a diverse constituency.
   </div></li>
  <li>
   <div>
     Demonstrated experience intermediate-to- advanced knowledge of Excel.
   </div></li>
  <li>
   <div>
     Willingness to learn other systems and processes is essential.
   </div></li>
  <li>
   <div>
     Ability to be flexible with schedule in order to meet deadlines.
   </div></li>
  <li>
   <div>
     Strong analytical, interpersonal, and organizational capabilities.
   </div></li>
  <li>
   <div>
     Strong financial skills.
   </div></li>
  <li>
   <div>
     Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision in a fast-paced deadline driven environment.
   </div></li>
  <li>
   <div>
     Attention to detail and ability to multitask essential.
   </div></li>
  <li>
   <div>
     Must be a team player with a strong service-oriented attitude.
   </div></li>
  <li>
   <div>
     Excellent written and verbal communication skills and ability to work effectively in a deadline- driven environment required.
   </div></li>
 </ul>
 <div></div>
 <div>
   Grants &amp; Financial Specialist (Grade 9):
 </div>
 <div>
   BioMed's Grants Shared Services Office supports faculty in applying for sponsored programs and successfully executing sponsored awards. The Grants and Financial Specialist provides comprehensive high-level grant and financial support for the Division of Biology and Medicine and provides guidance to Research Administration staff regarding allowability, and allocability of charges. This position will prepare grant applications and manage awards from a variety of federal and non-federal sponsors. The incumbent has a broad scope of responsibilities and knowledge of research administration, including financial matters. The Grants and Financial Specialist will prepare and review grant proposals for all department submissions using COEUS grant management tool and sponsor submission tools. In addition, this position will coordinate sponsored research funding and contracts by reviewing and processing awards, interpreting and ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Assist with training and delegation of tasks to Grant Coordinators.
 </div>
 <div></div>
 <div>
   Qualifications
 </div>
 <div>
   Education and Experience
 </div>
 <ul>
  <li>
   <div>
     Bachelor’s degree with two (2) to four (4) years of experience in research administration or accounting/financial/budgeting experience, or equivalent combination of education and experience.
   </div></li>
  <li>
   <div>
     A degree in Accounting, Finance, Public Health, Science, Engineering or Math field is preferred.
   </div></li>
  <li>
   <div>
     Experience with proposal preparation with federal and non-federal grants and using the Coeus grants management (or similar) system.
   </div></li>
  <li>
   <div>
     Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred
   </div></li>
  <li>
   <div>
     Higher-Education or non-profit work experience preferred.
   </div></li>
 </ul>
 <div></div>
 <div>
   Job Competencies
 </div>
 <ul>
  <li>
   <div>
     Proven record of delivering proactive service to multiple stakeholders and faculty.
   </div></li>
  <li>
   <div>
     Experience using COEUS preferred.
   </div></li>
  <li>
   <div>
     Must be able to manage multiple and shifting priorities and interact with a diverse constituency.
   </div></li>
  <li>
   <div>
     Demonstrated experience intermediate-to- advanced knowledge of Excel.
   </div></li>
  <li>
   <div>
     Willingness to learn other systems and processes is essential.
   </div></li>
  <li>
   <div>
     Ability to be flexible with schedule in order to meet deadlines.
   </div></li>
  <li>
   <div>
     Strong analytical, interpersonal, and organizational capabilities.
   </div></li>
  <li>
   <div>
     Strong financial skills.
   </div></li>
  <li>
   <div>
     Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision in a fast-paced deadline driven environment.
   </div></li>
  <li>
   <div>
     Attention to detail and ability to multitask essential.
   </div></li>
  <li>
   <div>
     Must be a team player with a strong service-oriented attitude.
   </div></li>
  <li>
   <div>
     Excellent written and verbal communication skills and ability to work effectively in a deadline- driven environment required.
   </div></li>
  <li>
   <div>
     Possesses a willingness and ability to support a diverse and inclusive campus community.
   </div></li>
 </ul>
 <div></div>
 <div>
   Education and Criminal Background Check Required.
 </div>
 <div></div>
 <div>
   Benefits of Working at Brown:
 </div>
 <div>
   Information on the Benefits of Working at Brown can be found 
  <div>
   here
  </div>.
 </div>
 <div></div>
 <div>
   Recruiting Start Date:
 </div>
 <div></div> 2024-06-25
 <div></div>
 <div>
   Job Posting Title:
 </div> Grants and Financial Coordinator/Specialist
 <div></div>
 <div>
   Department:
 </div> BioMed Research Administration
 <div></div>
 <div>
   Grade:
 </div> Grade 8
 <div></div>
 <div>
   Worker Type:
 </div> Employee
 <div></div>
 <div>
   Worker Sub-Type:
 </div>
 <div></div> Regular
 <div></div>
 <div>
   Time Type:
 </div> Full time
 <div></div>
 <div>
   Scheduled Weekly Hours:
 </div> 37.5
 <div></div>
 <div>
   Position Work Location:
 </div> Hybrid Eligible
 <div></div>
 <div>
   Submission Guidelines:
 </div>
 <div>
   Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
 </div>
 <div></div>
 <div>
   Still Have Questions?
 </div>
 <div>
   If you have any questions you may contact 
  <div>
   employment@brown.edu
  </div>.
 </div>
 <div></div>
 <div>
   EEO Statement:
 </div>
 <div>
   Brown University is an E-Verify Employer.
 </div>
 <div></div>
 <div>
   As an 
  <div>
   EEO/AA employer
  </div>, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
 </div>
</div>


 
  Job Description:
 
 
 
   The Department of BioMed Research Administration is seeking a Grants and Financial Coordinator or Grants and Financial Specialist. Applicant qualifications will determine the grade to be filled.
 
 
 
   Grants & Financial Coordinator (Grade 8):
 
 
   BioMed's Grants Shared Services Office supports faculty in applying for sponsored programs and successfully executing sponsored awards. The Grants and Financial Coordinator provides comprehensive high-level grant and financial support for the Division of Biology and Medicine and provides guidance to Research Administration staff regarding allowability, and allocability of charges. This position will prepare grant applications and manage awards from a variety of federal and non-federal sponsors. The incumbent has a broad scope of responsibilities and knowledge of research administration, including financial matters. The Grants and Financial Coordinator will prepare and review grant proposals for all department submissions using COEUS grant management tool and sponsor submission tools. In addition, this position will coordinate sponsored research funding and contracts by reviewing and processing awards, interpreting and ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training.
 
 
 
   Qualifications
 
 
   Education and Experience
 
 
  
   
     Bachelor’s degree or equivalent combination of education/experience. A degree in Accounting, Finance, Public Health, Biology, Health Science, Science, Engineering or Math field is preferred.
   
  
   
     Possesses a willingness and ability to support a diverse and inclusive campus community.
   
 
 
 
   Job Competencies
 
 
  
   
     Proven record of delivering proactive service to multiple stakeholders and faculty.
   
  
   
     Experience using COEUS preferred.
   
  
   
     Must be able to manage multiple and shifting priorities and interact with a diverse constituency.
   
  
   
     Demonstrated experience intermediate-to- advanced knowledge of Excel.
   
  
   
     Willingness to learn other systems and processes is essential.
   
  
   
     Ability to be flexible with schedule in order to meet deadlines.
   
  
   
     Strong analytical, interpersonal, and organizational capabilities.
   
  
   
     Strong financial skills.
   
  
   
     Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision in a fast-paced deadline driven environment.
   
  
   
     Attention to detail and ability to multitask essential.
   
  
   
     Must be a team player with a strong service-oriented attitude.
   
  
   
     Excellent written and verbal communication skills and ability to work effectively in a deadline- driven environment required.
   
 
 
 
   Grants & Financial Specialist (Grade 9):
 
 
   BioMed's Grants Shared Services Office supports faculty in applying for sponsored programs and successfully executing sponsored awards. The Grants and Financial Specialist provides comprehensive high-level grant and financial support for the Division of Biology and Medicine and provides guidance to Research Administration staff regarding allowability, and allocability of charges. This position will prepare grant applications and manage awards from a variety of federal and non-federal sponsors. The incumbent has a broad scope of responsibilities and knowledge of research administration, including financial matters. The Grants and Financial Specialist will prepare and review grant proposals for all department submissions using COEUS grant management tool and sponsor submission tools. In addition, this position will coordinate sponsored research funding and contracts by reviewing and processing awards, interpreting and ensuring compliance with award terms and conditions, providing guidance regarding sponsored project issues, budget management, expenditure review, financial reporting, and participation in training. Assist with training and delegation of tasks to Grant Coordinators.
 
 
 
   Qualifications
 
 
   Education and Experience
 
 
  
   
     Bachelor’s degree with two (2) to four (4) years of experience in research administration or accounting/financial/budgeting experience, or equivalent combination of education and experience.
   
  
   
     A degree in Accounting, Finance, Public Health, Science, Engineering or Math field is preferred.
   
  
   
     Experience with proposal preparation with federal and non-federal grants and using the Coeus grants management (or similar) system.
   
  
   
     Familiarity with eRA Commons, NSF Fastlane, Research.gov and/or Grants.gov preferred
   
  
   
     Higher-Education or non-profit work experience preferred.
   
 
 
 
   Job Competencies
 
 
  
   
     Proven record of delivering proactive service to multiple stakeholders and faculty.
   
  
   
     Experience using COEUS preferred.
   
  
   
     Must be able to manage multiple and shifting priorities and interact with a diverse constituency.
   
  
   
     Demonstrated experience intermediate-to- advanced knowledge of Excel.
   
  
   
     Willingness to learn other systems and processes is essential.
   
  
   
     Ability to be flexible with schedule in order to meet deadlines.
   
  
   
     Strong analytical, interpersonal, and organizational capabilities.
   
  
   
     Strong financial skills.
   
  
   
     Must be self-directed, possess ability to use high degree of judgment, work independently with minimum supervision in a fast-paced deadline driven environment.
   
  
   
     Attention to detail and ability to multitask essential.
   
  
   
     Must be a team player with a strong service-oriented attitude.
   
  
   
     Excellent written and verbal communication skills and ability to work effectively in a deadline- driven environment required.
   
  
   
     Possesses a willingness and ability to support a diverse and inclusive campus community.
   
 
 
 
   Education and Criminal Background Check Required.
 
 
 
   Benefits of Working at Brown:
 
 
   Information on the Benefits of Working at Brown can be found 
  
   here
  .
 
 
 
   Recruiting Start Date:
 
  2024-06-25
 
 
   Job Posting Title:
  Grants and Financial Coordinator/Specialist
 
 
   Department:
  BioMed Research Administration
 
 
   Grade:
  Grade 8
 
 
   Worker Type:
  Employee
 
 
   Worker Sub-Type:
 
  Regular
 
 
   Time Type:
  Full time
 
 
   Scheduled Weekly Hours:
  37.5
 
 
   Position Work Location:
  Hybrid Eligible
 
 
   Submission Guidelines:
 
 
   Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
 
 
 
   Still Have Questions?
 
 
   If you have any questions you may contact 
  
   employment@brown.edu
  .
 
 
 
   EEO Statement:
 
 
   Brown University is an E-Verify Employer.
 
 
 
   As an 
  
   EEO/AA employer
  , Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.
 


Brown University

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