Haynes Boone, is an international corporate law firm with 19 offices, spanning Texas, New York, California, Charlotte, Chicago, Denver, Virginia, Washington, D.C., London, Mexico City and Shanghai, providing a full spectrum of legal services in energy, technology, financial services and private equity. With about 650 lawyers, Haynes Boone is ranked among the largest U.S.-based firms by The National Law Journal, The American Lawyer and The Lawyer. It was recognized in the BTI Consulting Group’s 2022 “A-Team” report, which identifies the law firms that in-house counsel commend for providing superior client service. The firm is also recognized as a leader in DEI initiatives. It achieved Mansfield Rule 5.0 certification in 2022 after completing a rigorous 12-month collaboration with Diversity Lab.

Haynes and Boone, LLP

You need 3-5 years of patent prosecution experience, strong IP knowledge, advanced tech skills, excellent communication, and organization. Must handle multiple attorneys and meet deadlines.

You will handle secretarial tasks, assist with filings and correspondence, manage client files and deadlines, coordinate travel and meetings, and support attorneys with administrative functions.

Legal

People, HR & Administration

London

<div><div>At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.</div><div></div><div>
Haynes and Boone&rsquo;s London office has more than 30 transactional and dispute resolution lawyers with deep industry knowledge and strong commercial sense. Our core strengths are in corporate, energy, finance, international dispute resolution, and shipping, and we partner seamlessly with our colleagues across the firm to serve clients worldwide. To accommodate our growth in London, we relocated in 2019 to a larger office at 1 New Fetter Lane in the heart of the legal district. Our strong presence in London allows us to link clients operating in the world&rsquo;s interconnected energy and finance markets. Our office is recognised in the legal directories <i>Chambers and Partners UK</i> (Chambers and Partners) and <i>Legal 500 UK </i>(Legalease) for its areas of focus. Our talented team is fluent in 14 languages and provides clients with broad English law capabilities. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.</div><div></div>
This non-exempt position performs full secretarial and administrative duties for attorneys and patent agents under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents.<div></div><div>
Essential Duties</div><ul><li><div>
Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.</div></li><li><div>
Takes dictation and transcribes, composes correspondence for client-related matters. Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy - copy, format, etc.</div></li><li><div>
Preparation of prosecution filings for review and approval by attorneys/agents (including preparation of IDSs, terminal disclaimers, restriction requirements, shell amendments, etc.).</div></li><li><div>
Handles filing of all Foreign/U.S. applications through PCT Easy/EFS Web and keeping up with upgrades relating to electronic filing systems.</div></li><li><div>
Monitors client files and deadlines in PAIR and Pattsy Wave.</div></li><li><div>
Preparation and filing of assignment recordation on-line with the USPTO.</div></li><li><div>
Calculates filing cost estimates.</div></li><li><div>
Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.</div></li><li><div>
Coordinates travel arrangements.</div></li><li><div>
Maintains physical and electronic files, contacts, and maintains dockets of cases for attorney.</div></li><li><div>
Coordinates meetings and appointments, and properly receives clients/guests, as requested; keeps appointment calendar for attorney (including hearings, court appearances and other commitments).</div></li><li><div>
Handles incoming and outgoing mail.</div></li></ul><div></div><div>
Other Duties</div><ul><li><div>
Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent.</div></li><li><div>
Performs other related duties as needed or assigned.</div></li></ul><div></div><div>
Reporting Relationship</div><div>
The legal secretary reports directly to the Office Supervisor or Administrator and indirectly to assigned attorneys</div><div></div><div>
Qualifications</div><div></div><div>
Knowledge/Experience</div><div>
At least three to five years of experience with patent prosecution work and a strong working knowledge of U.S. Patent and Trademark rules, processes and procedures. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to Intellectual Property (IP). Must be knowledgeable in the following IP related technologies or similar technologies: PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunter, CIP - Patent Annuity Service, USPTO, WIPO and Espace.net websites.</div><div>
Working knowledge and experience with the Firm&rsquo;s technology and applications strongly preferred (DeskSite; Chrome River; Carpe Diem). Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another CRM database, is strongly preferred. Prior experience supporting more than one attorney is required.</div><div></div><div>
Skills</div><div>
The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook and PowerPoint. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills are required. Must be knowledgeable with legal filing and record-keeping practices as relevant to IP. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service skills, ability to be flexible and work effectively as part of a team is required.</div><div></div><div>
Education</div><div>
The legal secretary should possess a high school diploma. Two years of college or equivalent preferred but not required.</div><div></div><div>
Physical Demands</div><div>
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.</div><div></div><div>
Working Conditions</div><div>
Office environment. Overtime required.</div></div><div></div>

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Haynes and Boone’s London office has more than 30 transactional and dispute resolution lawyers with deep industry knowledge and strong commercial sense. Our core strengths are in corporate, energy, finance, international dispute resolution, and shipping, and we partner seamlessly with our colleagues across the firm to serve clients worldwide. To accommodate our growth in London, we relocated in 2019 to a larger office at 1 New Fetter Lane in the heart of the legal district. Our strong presence in London allows us to link clients operating in the world’s interconnected energy and finance markets. Our office is recognised in the legal directories Chambers and Partners UK (Chambers and Partners) and Legal 500 UK (Legalease) for its areas of focus. Our talented team is fluent in 14 languages and provides clients with broad English law capabilities. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
This non-exempt position performs full secretarial and administrative duties for attorneys and patent agents under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents.
Essential Duties
Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
Takes dictation and transcribes, composes correspondence for client-related matters. Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy - copy, format, etc.
Preparation of prosecution filings for review and approval by attorneys/agents (including preparation of IDSs, terminal disclaimers, restriction requirements, shell amendments, etc.).
Handles filing of all Foreign/U.S. applications through PCT Easy/EFS Web and keeping up with upgrades relating to electronic filing systems.
Monitors client files and deadlines in PAIR and Pattsy Wave.
Preparation and filing of assignment recordation on-line with the USPTO.
Calculates filing cost estimates.
Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
Coordinates travel arrangements.
Maintains physical and electronic files, contacts, and maintains dockets of cases for attorney.
Coordinates meetings and appointments, and properly receives clients/guests, as requested; keeps appointment calendar for attorney (including hearings, court appearances and other commitments).
Handles incoming and outgoing mail.
Other Duties
Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent.
Performs other related duties as needed or assigned.
Reporting Relationship
The legal secretary reports directly to the Office Supervisor or Administrator and indirectly to assigned attorneys
Qualifications
Knowledge/Experience
At least three to five years of experience with patent prosecution work and a strong working knowledge of U.S. Patent and Trademark rules, processes and procedures. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to Intellectual Property (IP). Must be knowledgeable in the following IP related technologies or similar technologies: PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunter, CIP - Patent Annuity Service, USPTO, WIPO and Espace.net websites.
Working knowledge and experience with the Firm’s technology and applications strongly preferred (DeskSite; Chrome River; Carpe Diem). Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another CRM database, is strongly preferred. Prior experience supporting more than one attorney is required.
Skills
The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook and PowerPoint. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills are required. Must be knowledgeable with legal filing and record-keeping practices as relevant to IP. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service skills, ability to be flexible and work effectively as part of a team is required.
Education
The legal secretary should possess a high school diploma. Two years of college or equivalent preferred but not required.
Physical Demands
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions
Office environment. Overtime required.

Legal Secretary - Haynes and Boone, LLP

Legal Secretary

You need 3+ years of HR experience, strong communication skills, analytical ability, advanced Excel and HRIS proficiency, and a Bachelor’s degree. Workday and Smartsheet experience is preferred.

You will guide leaders on employee relations, manage performance, resolve complex issues, ensure compliance, lead projects, recruit talent, analyze HR metrics, and enhance HR processes.

Dallas

<div><div>At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.</div><div></div><div>
Haynes and Boone&rsquo;s Dallas-North office serves clients throughout the Dallas-Fort Worth metroplex, nationally and internationally. Our office includes a large group of the firm's intellectual property and patent professionals, along with corporate, security, and technology law professionals. Our team members handle complex patent trial matters, including <i>inter partes</i> review proceedings before the U.S. Patent and Trademark Office, and many of our attorneys are nationally recognized in this area of law. Our Dallas-North lawyers also counsel clients in patent strategy, patent prosecution and portfolio management, licensing, and litigation. Our lawyers are recognized in publications such as the 2021 edition of <i>The Best Lawyers in America</i> (Woodward/White, Inc.) We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. The new Dallas-North office is located in a mixed-use building with access to retail, restaurants and apartments at Legacy West in Plano &ndash; home to several national and global corporations.</div><div></div>
This exempt position partners with senior leadership on human resources strategy and practices, while supporting firm wide programs and initiatives including performance management, employee relations, succession planning, diversity and inclusion, change management, and learning and development. The HR Generalist provides recommendations for process improvement and provides administration and functional support within the Human Resources Department. The position will also provide ad hoc management reports; analyze key human resources metrics and processes; manage individual large projects and coordinate special projects; establish and manage project calendars and timelines.<div></div><div>
Essential Duties</div><ul><li><div>
Partner with the senior leadership team to provide global, strategic guidance on employee relations, talent development and promotion, succession planning, performance management, learning and development, and other HR strategic initiatives.</div></li><li><div>
Take a hands-on approach with leaders to help drive business results, improve working relationships, strengthen morale, and increase productivity and employee engagement.</div></li><li><div>
Manage and resolve complex employee relations issues. Conduct effective, thorough and objective investigations.</div></li><li><div>
Provide day-to-day performance management guidance to managers (coaching, counseling, career development, disciplinary actions, etc.).</div></li><li><div>
Develop process improvements within the human resources department to increase efficiencies. Identify and participate in continuous improvement initiatives.</div></li><li><div>
Research and stay abreast of federal/state laws. Develop, update, and implement firm policies and procedures to ensure compliance. Document changes and send compliance alerts to the appropriate departments and offices.</div></li><li><div>
Proactively review project requests to identify necessary actionable steps, key resources, and potential roadblocks and communicate appropriately with HR management and other stakeholders.</div></li><li><div>
Organize and prepare clear, concise, and accurate reports, spreadsheets, PowerPoint presentations, and other correspondence, as needed.</div></li><li><div>
Identify and recommend solutions regarding human resources policies and practices to support departmental goals.</div></li><li><div>
Prepare internal employee communications regarding company policies and programs.</div></li><li><div>
Develop standard and ad hoc reports related to HR metrics, programs, and processes. Research, analyze, and present data to identify trends and recommend changes for improvements.</div></li><li><div>
Lead project and team meetings to advance department project tasks. Update project logs and facilitate follow up efforts related to project tasks. Support the rollout and implementation of HR programs.</div></li><li><div>
Conduct system and data audit activities, raising issues to management and making recommendations for solutions. Test and validate HR system application updates.</div></li><li><div>
Conduct annual FLSA tests on positions to determine appropriate exemption status.</div></li><li><div>
Review EEO-1 reports and provide recommended changes to Human Resources management.</div></li><li><div>
Assist in developing, implementing, updating, and auditing the HR and recruiting processes and procedures, including processes that involve other departments, to ensure compliance with regulatory requirements. Develop and maintain process documentation as needed.</div></li><li><div>
Develop and maintain sourcing relationships and activities to ensure the Firm has a strong staff candidate flow. Full cycle recruiting.</div></li><li><div>
Make recommendations to the hiring manager on qualified staff candidates to be considered.</div></li><li><div>
Provide reports that indicate trends of staff candidate availability as appropriate based on supply and demand.</div></li><li><div>
Act as liaison between the Human Resources department and other departments for projects and other requests as needed.</div></li></ul><div></div><div>
Other Duties</div><div>
Perform other related duties as needed or assigned.</div><div></div><div>
Reporting Relationship</div><div>
The HR Generalist reports directly to the Senior Manager of Human Resources.</div><div>
Subordinate staff: N/A</div><div></div><div>
Qualifications</div><div></div><div>
Knowledge/Experience</div><div>
The HR Generalist should possess 3 or more years of relevant work experience in a human resources environment.</div><div></div><div>
Skills</div><div>
The HR Generalist should possess excellent written and oral communication skills with a strong ability to communicate effectively with all internal and external clients of the Firm. The ability to multi-task is essential, and appropriately prioritize the workload. Must work well independently as well as collaboratively with internal HR team members and other departments. Must be highly analytical, with the ability to identify issues and recommend solutions. Must be proficient using advanced Excel, Word, and PowerPoint, and be proficient with using HR information systems. Prior experience using Workday and Smartsheet is preferred.</div><div></div><div>
Education</div><div>
The HR Generalist should possess a bachelor&rsquo;s degree in Business Management or related field. Studies in Human Resources and PHR/SHRM-CP Certification are highly desired, but not required.</div><div></div><div>
Physical Demands</div><div>
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.</div><div></div><div>
Working Conditions</div><div>
Office environment.</div></div>

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Haynes and Boone’s Dallas-North office serves clients throughout the Dallas-Fort Worth metroplex, nationally and internationally. Our office includes a large group of the firm's intellectual property and patent professionals, along with corporate, security, and technology law professionals. Our team members handle complex patent trial matters, including inter partes review proceedings before the U.S. Patent and Trademark Office, and many of our attorneys are nationally recognized in this area of law. Our Dallas-North lawyers also counsel clients in patent strategy, patent prosecution and portfolio management, licensing, and litigation. Our lawyers are recognized in publications such as the 2021 edition of The Best Lawyers in America (Woodward/White, Inc.) We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. The new Dallas-North office is located in a mixed-use building with access to retail, restaurants and apartments at Legacy West in Plano – home to several national and global corporations.
This exempt position partners with senior leadership on human resources strategy and practices, while supporting firm wide programs and initiatives including performance management, employee relations, succession planning, diversity and inclusion, change management, and learning and development. The HR Generalist provides recommendations for process improvement and provides administration and functional support within the Human Resources Department. The position will also provide ad hoc management reports; analyze key human resources metrics and processes; manage individual large projects and coordinate special projects; establish and manage project calendars and timelines.
Essential Duties
Partner with the senior leadership team to provide global, strategic guidance on employee relations, talent development and promotion, succession planning, performance management, learning and development, and other HR strategic initiatives.
Take a hands-on approach with leaders to help drive business results, improve working relationships, strengthen morale, and increase productivity and employee engagement.
Manage and resolve complex employee relations issues. Conduct effective, thorough and objective investigations.
Provide day-to-day performance management guidance to managers (coaching, counseling, career development, disciplinary actions, etc.).
Develop process improvements within the human resources department to increase efficiencies. Identify and participate in continuous improvement initiatives.
Research and stay abreast of federal/state laws. Develop, update, and implement firm policies and procedures to ensure compliance. Document changes and send compliance alerts to the appropriate departments and offices.
Proactively review project requests to identify necessary actionable steps, key resources, and potential roadblocks and communicate appropriately with HR management and other stakeholders.
Organize and prepare clear, concise, and accurate reports, spreadsheets, PowerPoint presentations, and other correspondence, as needed.
Identify and recommend solutions regarding human resources policies and practices to support departmental goals.
Prepare internal employee communications regarding company policies and programs.
Develop standard and ad hoc reports related to HR metrics, programs, and processes. Research, analyze, and present data to identify trends and recommend changes for improvements.
Lead project and team meetings to advance department project tasks. Update project logs and facilitate follow up efforts related to project tasks. Support the rollout and implementation of HR programs.
Conduct system and data audit activities, raising issues to management and making recommendations for solutions. Test and validate HR system application updates.
Conduct annual FLSA tests on positions to determine appropriate exemption status.
Review EEO-1 reports and provide recommended changes to Human Resources management.
Assist in developing, implementing, updating, and auditing the HR and recruiting processes and procedures, including processes that involve other departments, to ensure compliance with regulatory requirements. Develop and maintain process documentation as needed.
Develop and maintain sourcing relationships and activities to ensure the Firm has a strong staff candidate flow. Full cycle recruiting.
Make recommendations to the hiring manager on qualified staff candidates to be considered.
Provide reports that indicate trends of staff candidate availability as appropriate based on supply and demand.
Act as liaison between the Human Resources department and other departments for projects and other requests as needed.
Other Duties
Perform other related duties as needed or assigned.
Reporting Relationship
The HR Generalist reports directly to the Senior Manager of Human Resources.
Subordinate staff: N/A
Qualifications
Knowledge/Experience
The HR Generalist should possess 3 or more years of relevant work experience in a human resources environment.
Skills
The HR Generalist should possess excellent written and oral communication skills with a strong ability to communicate effectively with all internal and external clients of the Firm. The ability to multi-task is essential, and appropriately prioritize the workload. Must work well independently as well as collaboratively with internal HR team members and other departments. Must be highly analytical, with the ability to identify issues and recommend solutions. Must be proficient using advanced Excel, Word, and PowerPoint, and be proficient with using HR information systems. Prior experience using Workday and Smartsheet is preferred.
Education
The HR Generalist should possess a bachelor’s degree in Business Management or related field. Studies in Human Resources and PHR/SHRM-CP Certification are highly desired, but not required.
Physical Demands
Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions
Office environment.

HR Generalist - Haynes and Boone, LLP

HR Generalist

You need 3-5 years of patent prosecution experience, strong IP knowledge, advanced Word/Excel skills, and the ability to manage multiple tasks and communicate effectively.

You will prepare and file applications, manage deadlines, organize files, assist with billing, compose correspondence, coordinate meetings, and provide support to attorneys and associates as needed.

Los Angeles

San Diego

San Francisco

<div>
 <div>
  At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
 </div>
 <div></div>
 <div>
   Haynes and Boone’s Orange County office serves the needs of California’s premier technology industries and capitalizes on the West Coast’s global access. We have vibrant practices in intellectual property (IP), in-bound Asian work, venture-funded corporate matters, and big-ticket litigation such as patent, securities, insurance coverage, and class action labor and employment matters. Our thriving economic community is home to an array of businesses, ranging from Fortune 500 companies to emerging technology ventures. Our expanded presence here heightens Haynes and Boone’s coast-to-coast capabilities while giving clients the benefits of our growing geographic base. Most of our California-based lawyers have earned engineering or technical degrees in addition to law degrees, enhancing their understanding of the intricacies of IP. Our team members have been recognized in publications such as <i>The</i> <i>Best Lawyers in America </i>directory (Woodward/White, Inc.)<i>,</i> <i>Intellectual Asset Management (IAM) Patent 1000 </i>(Globe White Page Ltd)<i>,</i> and <i>Managing IP Magazine (</i>Euromoney Institutional Investor PLC). We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
 </div>
 <div></div>
 <div>
   Salary Range:
 </div> The expected salary range for this position is $0.00-$0.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.
 <div></div> This non-exempt position performs full secretarial and administrative duties for Intellectual Property Attorneys and Patent Agents under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents.
 <div></div>
 <div>
   Essential Duties
 </div>
 <ul>
  <li> Prepare prosecution filings for attorney/agent review and approval, including IDSs, terminal disclaimers, restriction requirements, and shell amendments.</li>
  <li> Manage the filing of all Foreign/U.S. applications through PCT Easy/EFS Web, staying updated on electronic filing system upgrades.</li>
  <li> Monitor filing deadlines on docket reports for US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to the Docketing department.</li>
  <li> Read, prioritize, route, and follow up on incoming communications (faxes, emails, correspondence), ensuring timely reporting to clients.</li>
  <li> Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office, and other agencies using appropriate firm methods.</li>
  <li> Create, maintain, and organize electronic and paper files; maintain client preferences and contacts within firm systems.</li>
  <li> Assist in coordinating client billing and time entry, auditing and revising as necessary, and following client-specific instructions.</li>
  <li> Assist with coordination of incoming and outgoing file transfers.</li>
  <li> Delegate tasks to clerks, monitor their work product, and ensure deadlines are met.</li>
  <li> Prepare and file assignment recordation online with the USPTO.</li>
  <li> Calculate filing cost estimates.</li>
  <li> Copy, distribute, send (electronically and/or via mail, courier, or express service), file, and otherwise handle completed work.</li>
  <li> Maintain electronic files, contacts, and case dockets for attorneys.</li>
  <li> Perform administrative functions related to firm tasks, including processing new client/matter requests, client bills, time reports, and expense reports.</li>
  <li> Compose correspondence for client-related matters; perform word processing for drafts, revisions, and final documents, including proofreading and redlining for accuracy.</li>
  <li> Coordinate meetings and appointments, receive clients/guests as requested, and maintain appointment calendars for attorneys (including hearings and other commitments).</li>
 </ul>
 <div></div>
 <div>
   Other Duties:
 </div>
 <div>
   Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent. Performs other related duties as needed or assigned.
 </div>
 <div></div>
 <div>
   Reporting Relationship
 </div>
 <div>
   The legal secretary reports directly to the Office Administrator and indirectly to assigned attorneys.
 </div>
 <div></div>
 <div>
   Qualifications
 </div>
 <div></div>
 <div>
   Knowledge/Experience
 </div>
 <div>
   At least three to five years of experience with patent prosecution work and a strong working knowledge of U.S. Patent and Trademark rules, processes and procedures. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to Intellectual Property (IP). Must be knowledgeable in the following IP related technologies or similar technologies: PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunter, CIP - Patent Annuity Service, USPTO, WIPO and Espace.net websites.
 </div>
 <div></div>
 <div>
   Proficiency in the firm's technology and applications is highly preferred (DeskSite, Chrome River, Carpe Diem). Expected skills include Excel, Word, PowerPoint, and Outlook. Prior experience managing expense reports, client bills, multi-line phones, and conflict-checking forms, as well as working with Interaction or another CRM database, is strongly preferred. Experience supporting multiple attorneys is required.
 </div>
 <div></div>
 <div>
   Skills
 </div>
 <div>
   The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook and PowerPoint. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills are required. Must be knowledgeable with legal filing and record-keeping practices as relevant to IP. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service skills, ability to be flexible and work effectively as part of a team is required.
 </div>
 <div></div>
 <div>
   Education
 </div>
 <div>
   The legal secretary should possess a high school diploma. Two years of college or equivalent preferred but not required.
 </div>
 <div></div>
 <div>
   Physical Demands
 </div>
 <div>
   Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
 </div>
 <div></div>
 <div>
   Working Conditions
 </div>
 <div>
   Office Environment. Overtime required.
 </div>
 <div></div>
 <div>
   Salary Range
 </div>
 <div>
   The expected salary range for this position is $85,000 to $110,000. Please note that final offer amount is based on applicable experience and skillset for the candidate.
 </div>
</div>


 
  At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
 
 
 
   Haynes and Boone’s Orange County office serves the needs of California’s premier technology industries and capitalizes on the West Coast’s global access. We have vibrant practices in intellectual property (IP), in-bound Asian work, venture-funded corporate matters, and big-ticket litigation such as patent, securities, insurance coverage, and class action labor and employment matters. Our thriving economic community is home to an array of businesses, ranging from Fortune 500 companies to emerging technology ventures. Our expanded presence here heightens Haynes and Boone’s coast-to-coast capabilities while giving clients the benefits of our growing geographic base. Most of our California-based lawyers have earned engineering or technical degrees in addition to law degrees, enhancing their understanding of the intricacies of IP. Our team members have been recognized in publications such as The Best Lawyers in America directory (Woodward/White, Inc.), Intellectual Asset Management (IAM) Patent 1000 (Globe White Page Ltd), and Managing IP Magazine (Euromoney Institutional Investor PLC). We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
 
 
 
   Salary Range:
  The expected salary range for this position is $0.00-$0.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.
  This non-exempt position performs full secretarial and administrative duties for Intellectual Property Attorneys and Patent Agents under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents.
 
 
   Essential Duties
 
 
   Prepare prosecution filings for attorney/agent review and approval, including IDSs, terminal disclaimers, restriction requirements, and shell amendments.
   Manage the filing of all Foreign/U.S. applications through PCT Easy/EFS Web, staying updated on electronic filing system upgrades.
   Monitor filing deadlines on docket reports for US and foreign patent, trademark, and copyright applications; assist with review/clearance of docket dates and communicate details to the Docketing department.
   Read, prioritize, route, and follow up on incoming communications (faxes, emails, correspondence), ensuring timely reporting to clients.
   Transmit documents electronically to clients, courts, USPTO, Secretary of State, Copyright Office, and other agencies using appropriate firm methods.
   Create, maintain, and organize electronic and paper files; maintain client preferences and contacts within firm systems.
   Assist in coordinating client billing and time entry, auditing and revising as necessary, and following client-specific instructions.
   Assist with coordination of incoming and outgoing file transfers.
   Delegate tasks to clerks, monitor their work product, and ensure deadlines are met.
   Prepare and file assignment recordation online with the USPTO.
   Calculate filing cost estimates.
   Copy, distribute, send (electronically and/or via mail, courier, or express service), file, and otherwise handle completed work.
   Maintain electronic files, contacts, and case dockets for attorneys.
   Perform administrative functions related to firm tasks, including processing new client/matter requests, client bills, time reports, and expense reports.
   Compose correspondence for client-related matters; perform word processing for drafts, revisions, and final documents, including proofreading and redlining for accuracy.
   Coordinate meetings and appointments, receive clients/guests as requested, and maintain appointment calendars for attorneys (including hearings and other commitments).
 
 
 
   Other Duties:
 
 
   Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent. Performs other related duties as needed or assigned.
 
 
 
   Reporting Relationship
 
 
   The legal secretary reports directly to the Office Administrator and indirectly to assigned attorneys.
 
 
 
   Qualifications
 
 
 
   Knowledge/Experience
 
 
   At least three to five years of experience with patent prosecution work and a strong working knowledge of U.S. Patent and Trademark rules, processes and procedures. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to Intellectual Property (IP). Must be knowledgeable in the following IP related technologies or similar technologies: PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunter, CIP - Patent Annuity Service, USPTO, WIPO and Espace.net websites.
 
 
 
   Proficiency in the firm's technology and applications is highly preferred (DeskSite, Chrome River, Carpe Diem). Expected skills include Excel, Word, PowerPoint, and Outlook. Prior experience managing expense reports, client bills, multi-line phones, and conflict-checking forms, as well as working with Interaction or another CRM database, is strongly preferred. Experience supporting multiple attorneys is required.
 
 
 
   Skills
 
 
   The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook and PowerPoint. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills are required. Must be knowledgeable with legal filing and record-keeping practices as relevant to IP. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service skills, ability to be flexible and work effectively as part of a team is required.
 
 
 
   Education
 
 
   The legal secretary should possess a high school diploma. Two years of college or equivalent preferred but not required.
 
 
 
   Physical Demands
 
 
   Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
 
 
 
   Working Conditions
 
 
   Office Environment. Overtime required.
 
 
 
   Salary Range
 
 
   The expected salary range for this position is $85,000 to $110,000. Please note that final offer amount is based on applicable experience and skillset for the candidate.
 


Legal Secretary (IP) - Haynes and Boone, LLP

Legal Secretary (IP)

You must have 3 years of litigation experience, strong legal knowledge, advanced MS Office skills, and be organized. Familiarity with e-filing, handling expenses, and supporting multiple attorneys is essential.

You will handle administrative tasks, process documents, manage calendars, communicate with clients, assist attorneys, coordinate travel, and maintain files, ensuring smooth office operations.

Denver

<div>
 <div>
  At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
 </div>
 <div></div>
 <div>
  Haynes and Boone’s Denver office provides sophisticated legal counsel to business clients throughout the fast-growing Rocky Mountain region. We work with businesses of all sizes in Denver and elsewhere, including start-ups, private equity firms, financial institutions, oil and gas companies, and Fortune 500 companies. Our lawyers are recognized in their practice areas in publications such as the 2021 edition of <i>The Best Lawyers in America</i> (Woodward/White), Inc. Our Denver team is a close-knit group of attorneys and staff who enjoy working together for the greater good of our clients. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
 </div>
 <div></div>
 <div>
  Salary Range:
 </div> The expected salary range for this position is $65,000.00-$75,000.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.
 <div></div> This position performs full secretarial and administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of litigation and organizational procedures.
 <div></div>
 <div>
  Essential Duties
 </div>
 <ul>
  <li>Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.</li>
  <li>Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, format, etc.</li>
  <li>Handles court filings, including e-filing, under supervision of the attorneys.</li>
  <li>Calendars deadlines associated with federal and state rules of procedure.</li>
  <li>Maintains physical and electronic files, contacts, and maintains dockets of cases for attorneys.</li>
  <li>Communicates verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys.</li>
  <li>Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.</li>
  <li>Coordinates travel arrangements.</li>
  <li>Coordinates meetings and appointments, and properly receives clients/guests, as requested. Keeps appointment calendar for attorneys (including hearings, court appearances and other commitments).</li>
  <li>Answers attorneys’ phones and takes messages.</li>
  <li>Takes dictation and transcribes. Composes correspondence for client-related matters.</li>
  <li>Handles incoming and outgoing mail.</li>
 </ul>
 <div>
  Other Duties
 </div>
 <ul>
  <li>Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent.</li>
  <li>Occasionally may coordinate couriers to deliver or collect documents for attorneys at courthouse, Title Company, bank or other entities.</li>
  <li>Occasionally may accompany attorney to court to assist in handling materials, taking dictation and preparing documents.</li>
  <li>Performs other related duties as needed or assigned.</li>
 </ul>
 <div></div>
 <div>
  Reporting Relationship
 </div>
 <div>
  The legal secretary reports directly to the Office Administrator or appropriate Human Resources representative, and indirectly to assigned attorneys.
 </div>
 <div></div>
 <div>
  Qualifications
 </div>
 <div>
  Knowledge/Experience
 </div>
 <div></div>
 <div>
  Must have at least three years’ litigation experience. Mid- to large-sized law firm experience preferred. Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment. Working knowledge and experience with the Firm’s technology and applications strongly preferred. Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred. Prior experience supporting more than one attorney is required.
 </div>
 <div></div>
 <div>
  Skills
 </div>
 <div>
  The litigation legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills is required. Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service, ability to be flexible and work effectively as part of a team is required.
 </div>
 <div></div>
 <div>
  Education
 </div>
 <div>
  The legal secretary should possess a high school diploma or equivalent. Two years of college or equivalent preferred, but not required.
 </div>
 <div></div>
 <div>
  Physical Demands
 </div>
 <div>
  Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
 </div>
 <div></div>
 <div>
  Working Conditions
 </div>
 <div>
  Office environment. Overtime required. This position is a hybrid position with four days in the office and one day remote.
 </div>
 <div></div>
 <div>
  Salary Range
 </div>
 <div>
  $65,000 to $75,000 depending on experience.
 </div>
</div>
<div></div>


 
  At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
 
 
 
  Haynes and Boone’s Denver office provides sophisticated legal counsel to business clients throughout the fast-growing Rocky Mountain region. We work with businesses of all sizes in Denver and elsewhere, including start-ups, private equity firms, financial institutions, oil and gas companies, and Fortune 500 companies. Our lawyers are recognized in their practice areas in publications such as the 2021 edition of The Best Lawyers in America (Woodward/White), Inc. Our Denver team is a close-knit group of attorneys and staff who enjoy working together for the greater good of our clients. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
 
 
 
  Salary Range:
  The expected salary range for this position is $65,000.00-$75,000.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.
  This position performs full secretarial and administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of litigation and organizational procedures.
 
 
  Essential Duties
 
 
  Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
  Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, format, etc.
  Handles court filings, including e-filing, under supervision of the attorneys.
  Calendars deadlines associated with federal and state rules of procedure.
  Maintains physical and electronic files, contacts, and maintains dockets of cases for attorneys.
  Communicates verbally and in writing with clients and/or opposing counsel as instructed by supervising attorneys.
  Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
  Coordinates travel arrangements.
  Coordinates meetings and appointments, and properly receives clients/guests, as requested. Keeps appointment calendar for attorneys (including hearings, court appearances and other commitments).
  Answers attorneys’ phones and takes messages.
  Takes dictation and transcribes. Composes correspondence for client-related matters.
  Handles incoming and outgoing mail.
 
 
  Other Duties
 
 
  Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent.
  Occasionally may coordinate couriers to deliver or collect documents for attorneys at courthouse, Title Company, bank or other entities.
  Occasionally may accompany attorney to court to assist in handling materials, taking dictation and preparing documents.
  Performs other related duties as needed or assigned.
 
 
 
  Reporting Relationship
 
 
  The legal secretary reports directly to the Office Administrator or appropriate Human Resources representative, and indirectly to assigned attorneys.
 
 
 
  Qualifications
 
 
  Knowledge/Experience
 
 
 
  Must have at least three years’ litigation experience. Mid- to large-sized law firm experience preferred. Must be familiar with court filing requirements and have experience assisting with state and federal filings including e-filing. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment. Working knowledge and experience with the Firm’s technology and applications strongly preferred. Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred. Prior experience supporting more than one attorney is required.
 
 
 
  Skills
 
 
  The litigation legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills is required. Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service, ability to be flexible and work effectively as part of a team is required.
 
 
 
  Education
 
 
  The legal secretary should possess a high school diploma or equivalent. Two years of college or equivalent preferred, but not required.
 
 
 
  Physical Demands
 
 
  Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
 
 
 
  Working Conditions
 
 
  Office environment. Overtime required. This position is a hybrid position with four days in the office and one day remote.
 
 
 
  Salary Range
 
 
  $65,000 to $75,000 depending on experience.
 



You must have 5+ years in a law firm, strong computer skills, legal knowledge, and experience with expense reports. Excellent communication, organization, and multitasking abilities are essential.

You will manage administrative tasks, process documents, coordinate meetings, maintain files, assist attorneys, handle mail, and support summer associates.

Virginia

<div>
 <div>
  At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
 </div>
 <div></div> This non-exempt position performs full secretarial and administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents
 <div></div>
 <div>
  <div>
   Job Description
  </div>
 </div>
 <div>
  <div>
   <div>
    <div>
     <div>
      Essential Duties
     </div>
     <ul>
      <li>Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.</li>
      <li>Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, copy, format, etc.</li>
      <li>Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.</li>
      <li>Maintains physical and electronic files, and contacts.</li>
      <li>Coordinates meetings and appointments, and properly receives clients/guests, as requested. Maintains appointment calendar for attorneys.</li>
      <li>Transcribes and composes correspondence for client-related matters.</li>
      <li>Handles incoming and outgoing mail.</li>
     </ul>
     <div></div>
     <div>
      Other Duties
     </div>
     <ul>
      <li>Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent, as well as provide overflow assistance when needed.</li>
      <li>Occasionally may coordinate a courier service to deliver or collect documents for attorney at courthouse or other entities.</li>
      <li>Performs other related duties as needed or assigned.</li>
     </ul>
     <div></div>
     <div>
      Reporting Relationship
     </div>
     <div>
      The legal secretary reports directly to the Office Administrator and indirectly to assigned attorneys.
     </div>
     <div></div>
     <div>
      Qualifications
     </div>
     <div>
      Knowledge/Experience
     </div>
     <div>
      Must have five or more years of experience working in a mid- or large-sized law firm. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment. Working knowledge and experience with the Firm’s technology and applications strongly preferred (NetDocuments, Interaction, Chrome River, etc.). Prior experience handling expense reports, client bills and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred. Prior experience supporting more than one attorney is required.
     </div>
     <div></div>
     <div>
      Skills
     </div>
     <div>
      The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills is required. Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service, ability to be flexible and work effectively as part of a team is required.
     </div>
     <div></div>
     <div>
      Education
     </div>
     <div>
      The legal secretary should possess a high school diploma. Two years of college or equivalent preferred, but not required.
     </div>
     <div></div>
     <div>
      Physical Demands
     </div>
     <div>
      Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
     </div>
     <div></div>
     <div>
      Working Conditions
     </div>
     <div>
      Office environment. Overtime is required.
     </div>
    </div>
   </div>
  </div>
 </div>
</div>


 
  At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
 
  This non-exempt position performs full secretarial and administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents
 
 
  
   Job Description
  
 
 
  
   
    
     
      Essential Duties
     
     
      Performs secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
      Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy, copy, format, etc.
      Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
      Maintains physical and electronic files, and contacts.
      Coordinates meetings and appointments, and properly receives clients/guests, as requested. Maintains appointment calendar for attorneys.
      Transcribes and composes correspondence for client-related matters.
      Handles incoming and outgoing mail.
     
     
     
      Other Duties
     
     
      Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent, as well as provide overflow assistance when needed.
      Occasionally may coordinate a courier service to deliver or collect documents for attorney at courthouse or other entities.
      Performs other related duties as needed or assigned.
     
     
     
      Reporting Relationship
     
     
      The legal secretary reports directly to the Office Administrator and indirectly to assigned attorneys.
     
     
     
      Qualifications
     
     
      Knowledge/Experience
     
     
      Must have five or more years of experience working in a mid- or large-sized law firm. The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment. Working knowledge and experience with the Firm’s technology and applications strongly preferred (NetDocuments, Interaction, Chrome River, etc.). Prior experience handling expense reports, client bills and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred. Prior experience supporting more than one attorney is required.
     
     
     
      Skills
     
     
      The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills is required. Must be knowledgeable with legal filing and record-keeping practices, as relevant to the specific practice. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service, ability to be flexible and work effectively as part of a team is required.
     
     
     
      Education
     
     
      The legal secretary should possess a high school diploma. Two years of college or equivalent preferred, but not required.
     
     
     
      Physical Demands
     
     
      Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
     
     
     
      Working Conditions
     
     
      Office environment. Overtime is required.
     
    
   
  
 


Haynes and Boone, LLP

Mission