A new era of excellence is dawning at Texas Tech University as it stands on the cusp of being one of the nation's premier research institutions. Research and enrollment numbers are at record levels, which cement Texas Tech's commitment to attracting and retaining quality students. 

In fall 2020, the university achieved a goal more than a decade in the making, reaching a total student population of more than 40,000. In 2018, the Carnegie Classification of Institutions of Higher Education again placed Texas Tech among its top doctoral universities in the nation in the “Very High Research Activity” category. Texas Tech is one of 94 public institutions nationally and 131 overall to achieve this prestigious recognition. 

Quality students need top-notch faculty. Texas Tech is home to a diverse, highly revered pool of educators who excel in teaching, research and service. The university strives to foster an environment that celebrates student accomplishment above all else. Texas Tech is large enough to provide the best in facilities and academics but prides itself on being able to focus on each student individually. 

The momentum for excellence at Texas Tech has never been greater.

Education

Texas Tech University

You must have strong communication skills, be reliable and detail-oriented, work well independently and in a team, prioritize tasks, and have customer service experience while enrolled in a degree program.

You will assist with summer conferences, orientation events, supervise student staff, create signage, and collaborate with departments, attending meetings and supporting departmental initiatives.

People, HR & Administration

Education & Teaching

Lubbock

The Welcome Center Intern is supervised by the Section Supervisor of the Welcome Center. The Welcome Center Intern will assist with various summer assignments, including summer conferences, and New Student Orientation. Job duties may include assisting with presentations; assisting with setting-up and hosting of information tables; room assignments; creating signage; direct or indirect supervision of student paraprofessionals; and assisting the Section Supervisor and Section Coordinator with daily tasks.
 
The Welcome Center Intern may also work with student/parent orientation, thereby meeting and talking with partners and departments from all areas of the university. The Welcome Center Intern is a vital member of the University Student Housing Staff. The intern is expected to work with the Section Manager - Welcome Center; Sections Supervisors, Section Coordinator, Housing Advisors, Student Ambassadors; and visiting guests. The intern will attend departmental staff meetings and may attend other meetings as available.
 
Additionally, the intern may serve on departmental committees, task forces, or assist with collateral assignments to create and implement intentional experiences that support the department and university mission (assigned by supervisory personnel).

The Welcome Center Intern is supervised by the Section Supervisor of the Welcome Center. The Welcome Center Intern will assist with various summer assignments, including summer conferences, and New Student Orientation. Job duties may include assisting with presentations; assisting with setting-up and hosting of information tables; room assignments; creating signage; direct or indirect supervision of student paraprofessionals; and assisting the Section Supervisor and Section Coordinator with daily tasks.

The Welcome Center Intern may also work with student/parent orientation, thereby meeting and talking with partners and departments from all areas of the university. The Welcome Center Intern is a vital member of the University Student Housing Staff. The intern is expected to work with the Section Manager - Welcome Center; Sections Supervisors, Section Coordinator, Housing Advisors, Student Ambassadors; and visiting guests. The intern will attend departmental staff meetings and may attend other meetings as available.

Additionally, the intern may serve on departmental committees, task forces, or assist with collateral assignments to create and implement intentional experiences that support the department and university mission (assigned by supervisory personnel).

Temporary Worker - Graduate Summer Intern - Texas Tech University

Temporary Worker - Graduate Summer Intern

You should possess strong communication skills, be detail-oriented, and have a passion for marketing and development, with the ability to work collaboratively in a team environment.

You will assist in organizing and implementing projects and programs, applying departmental procedures while ensuring quality work and results are reviewed and evaluated.

Business, Operations & Strategy

Performs work to assist in the organization and implementation of projects and programs. Responsibilities include activities which require knowledge of departmental procedures. Employee performance is based upon a review of completed work and overall results obtained.

Department Intern - Marketing & Development - Texas Tech University

Department Intern - Marketing & Development

You need a bachelor's or paralegal certificate, 7 years of immigration experience, U.S. citizenship or residency, and supervisory experience; JD or Master's preferred.

You will manage visa processes, provide guidance on immigration options, conduct orientations, ensure compliance, liaise with agencies, and maintain knowledge of immigration regulations.

Government & Politics

El Paso

Major/Essential Functions
 
Manage the international programs (i.e., J-1, H-1B, O-1, TN, F-1, etc.) and other non-immigrant visas for obtaining and maintaining non-immigrant status in the U.S.
 Consult with, and provide independent guidance to, administration, departments, and non-U.S. citizens on visa options; estimated timelines; obligations of sponsorship; and visa sponsorship for non-U.S. citizens appointed, invited, accepted, and/or visiting TTUHSCEP.
 Conduct independent review of immigration documents and/or passports on all non-U.S. citizens in order to determine eligibility to begin and/or continue appointments with TTUHSCEP.
 Provide independent high-level professional expertise to non-U.S. citizen faculty, trainees, students, observers, and visitors by preparing, signing, and processing non-immigrant visa applications for all non-immigrant visas (e.g., PERM, F, J, E, TN, H, O, etc.).
 Serve as Designated School Official and Alternate Responsible Officer for the F-1 and J-1 TTUHSCEP-approved programs. Create records, sign immigration forms, validate and comply with all reporting obligations associated visas within the mandatory reporting obligation periods in the Student Exchange Visitor Information System (SEVIS).
 Responsible for ensuring all reporting obligations to appropriate U.S. Government Agency and/or Program Sponsors are met within required reporting deadlines for visitors accepted, appointed and employed with TTUHSCEP.
 Provide appropriate visa clearances for employment, training, education, and/or visitors to TTUHSCEP and advise administrators as well as non-U.S. citizens on their visa options/restrictions.
 Conduct mandatory orientations with all non-immigrant visa holders to ensure non-U.S. Citizens understand his/her regulatory obligation related to mandatory compliance with visa sponsorship while in the U.S.
 Conduct mandatory educational workshops, training opportunities and scheduled meetings for all non-immigrant visa holders and Department Administrators in accordance with TTUHSCEP requirements, and federal regulations.
 Serve as the TTUHSCEP Training Program Liaison (TPL) for the J-1 ECFMG Program.
 Serve as the Designated Representative for all government document processing related to H-1, E-3, and TN-sponsored visas on behalf of TTUHSCEP.
 Interact with the U.S. Department of Homeland Security, U.S Department of Labor, and U.S. Department of State authorities in processing all visa applications; reviewing, photocopying, and retaining all immigration documents in accordance with sponsorship or participation in the program; reporting mandatory information for non-U.S. Citizens in accordance with visa status; and, responding promptly to all government audits.
 Interface with school administrators, Deans, Chairpersons, as well as other support Departments, including but not limited to Faculty Affairs, Office of the President, Registrar, Payroll, Human Resources, Graduate Medical Education, General Counsel, and Employee Relations.
 Maintain current knowledge on all visa restrictions and changes in federal, state, local, and international regulations impacting the sponsorship and/or maintenance of immigration status by participating in ongoing mandatory training. Ensure thorough understanding of penalties imposed for failure to comply.
 Remain current with all licensure, certifications and mandatory compliances and trainings required of this position.
 Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
 Personally demonstrate, display and act in accordance with TTUHSCEP’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
 Perform all other duties as assigned.
 
Required Qualifications
 
A bachelor’s degree or paralegal certificate required. JD or Master’s degree preferred.
 Seven (7) years of progressively responsible experience to include: preparing, signing and filing petitions/applications for various immigration related matters (e.g., PERM, E, F, J, E. TN, H, O, etc.).
 U.S. Citizenship or U.S. Lawful Permanent Residence is required for certification as a Designated School Official (DSO) and/or Alternate Responsible Officer (ARO) by the federal government.
 
Preferred Qualifications
 
JD or Master's degree preferred.
 Previous experience directly supervising staff.
 Previous experience in academic medicine/health science center or higher education setting.
 
EEO Statement
 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
 
Jeanne Clery Act
 
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
 
Does this position work in a research laboratory?
 
No
 
Required Attachments
 
Cover Letter, Resume / CV, Transcript
 
Job Type
 
Full Time
 
Pay Basis
 
Monthly
 
Minimum Hire Rate
 
Compensation is commensurate upon the qualifications
 
Pay Statement
 
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
 
Travel Required
 
Up to 25%
 
Shift
 
Day
 
Grant Funded?
 
No
 
Job Group
 
Mid-level Officer and Manager

Major/Essential Functions

Manage the international programs (i.e., J-1, H-1B, O-1, TN, F-1, etc.) and other non-immigrant visas for obtaining and maintaining non-immigrant status in the U.S.
Consult with, and provide independent guidance to, administration, departments, and non-U.S. citizens on visa options; estimated timelines; obligations of sponsorship; and visa sponsorship for non-U.S. citizens appointed, invited, accepted, and/or visiting TTUHSCEP.
Conduct independent review of immigration documents and/or passports on all non-U.S. citizens in order to determine eligibility to begin and/or continue appointments with TTUHSCEP.
Provide independent high-level professional expertise to non-U.S. citizen faculty, trainees, students, observers, and visitors by preparing, signing, and processing non-immigrant visa applications for all non-immigrant visas (e.g., PERM, F, J, E, TN, H, O, etc.).
Serve as Designated School Official and Alternate Responsible Officer for the F-1 and J-1 TTUHSCEP-approved programs. Create records, sign immigration forms, validate and comply with all reporting obligations associated visas within the mandatory reporting obligation periods in the Student Exchange Visitor Information System (SEVIS).
Responsible for ensuring all reporting obligations to appropriate U.S. Government Agency and/or Program Sponsors are met within required reporting deadlines for visitors accepted, appointed and employed with TTUHSCEP.
Provide appropriate visa clearances for employment, training, education, and/or visitors to TTUHSCEP and advise administrators as well as non-U.S. citizens on their visa options/restrictions.
Conduct mandatory orientations with all non-immigrant visa holders to ensure non-U.S. Citizens understand his/her regulatory obligation related to mandatory compliance with visa sponsorship while in the U.S.
Conduct mandatory educational workshops, training opportunities and scheduled meetings for all non-immigrant visa holders and Department Administrators in accordance with TTUHSCEP requirements, and federal regulations.
Serve as the TTUHSCEP Training Program Liaison (TPL) for the J-1 ECFMG Program.
Serve as the Designated Representative for all government document processing related to H-1, E-3, and TN-sponsored visas on behalf of TTUHSCEP.
Interact with the U.S. Department of Homeland Security, U.S Department of Labor, and U.S. Department of State authorities in processing all visa applications; reviewing, photocopying, and retaining all immigration documents in accordance with sponsorship or participation in the program; reporting mandatory information for non-U.S. Citizens in accordance with visa status; and, responding promptly to all government audits.
Interface with school administrators, Deans, Chairpersons, as well as other support Departments, including but not limited to Faculty Affairs, Office of the President, Registrar, Payroll, Human Resources, Graduate Medical Education, General Counsel, and Employee Relations.
Maintain current knowledge on all visa restrictions and changes in federal, state, local, and international regulations impacting the sponsorship and/or maintenance of immigration status by participating in ongoing mandatory training. Ensure thorough understanding of penalties imposed for failure to comply.
Remain current with all licensure, certifications and mandatory compliances and trainings required of this position.
Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
Personally demonstrate, display and act in accordance with TTUHSCEP’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned.

Required Qualifications

A bachelor’s degree or paralegal certificate required. JD or Master’s degree preferred.
Seven (7) years of progressively responsible experience to include: preparing, signing and filing petitions/applications for various immigration related matters (e.g., PERM, E, F, J, E. TN, H, O, etc.).
U.S. Citizenship or U.S. Lawful Permanent Residence is required for certification as a Designated School Official (DSO) and/or Alternate Responsible Officer (ARO) by the federal government.

Preferred Qualifications

JD or Master's degree preferred.
Previous experience directly supervising staff.
Previous experience in academic medicine/health science center or higher education setting.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV, Transcript

Job Type

Full Time

Pay Basis

Monthly

Minimum Hire Rate

Compensation is commensurate upon the qualifications

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

Mid-level Officer and Manager

Managing Director (Visa & Immigration Services) - Texas Tech University

Managing Director (Visa & Immigration Services)

You need a high school diploma plus 6 years of experience (or a Bachelor’s), be bilingual, proficient in MS Office, manage multiple tasks, handle calls, and maintain complex records.

You will organize events, manage communications, coordinate travel, schedule appointments, maintain records, assist with meetings, and support the team while adhering to departmental policies and values.

Major/Essential Functions
 
Research, plan, and organize all project ECHO.
 Program and organize all yearly series for project ECHO.
 Host all project ECHO events.
 Plan, generate links, and host all zoom webinars.
 Contact presenters to make sure all documents are done by the guidelines.
 Answers phones.
 Processes incoming and outgoing correspondence and tracks status of all correspondence.
 Draft, proof, edit correspondence, independently for understandability, grammar, punctuation and spelling, replies to correspondence as assigned.
 Correspondence is handled appropriately and efficiently.
 Uses rules of professional writing in proof work.
 Uses proper grammar and punctuation when composing correspondence on behalf of the department, staff and project.
 Coordinates travel arrangements for all members of the CPAN group and resolves problems as appropriate.
 Prepares their travel applications and vouchers; maintains a spreadsheet log of travel expenses, reimbursements, etc.
 Travel itineraries and reimbursements are processed accurately and timely in accordance with TTUHSC El Paso, CPAN Project and Psychiatry Departmental guideline.
 Coordinates, prioritizes, and schedules routine and emergency appointments in person and virtual.
 Staff of the CPAN Project are made aware of appointments, in person or virtual in a timely and efficient manner.
 Scheduling virtual visits via EMR.
 Coordinates and maintains filing / record keeping systems.
 Files and or records are easily accessed and in organized for easy retrieval of information.
 Coordinates all outreach events for new/enroll providers in our regions.
 Assures staff have necessary information for meetings, conferences, and other activities.
 Prepares agenda, gathers documents and information, and prepares minutes for meetings as requested.
 Minutes are prepared in timely fashion.
 Necessary information is accurate, timely, and of value.
 Completes special assignments with some latitude to exercise independent judgment.
 Assists with planning and implementation, as required. Assigned work is thorough and prepared by deadlines.
 Responsible for issuing, monitoring and purchasing supplies for the department, and maintaining inventory records and restocking supply.
 Other duties as requested by the Program Director and Staff with Operations that will support the departmental staff and departmental daily operations (as assigned).
 Assist the director with administrative duties with efficiency and timelines.
 Adhere to all TTUHSCEP policies, procedures and processes.
 Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
 Actively promote and encourage staff across the institution.
 
Required Qualifications
 
High school plus six years experience in related field
 Additional education may substitute for experience on a year for year basis
 
Preferred Qualifications
 
Bachelor’s Degree
 Bilingual
 Proficient with Microsoft Office software.
 Be able to handle various tasks simultaneously.
 Answer multi-line phone system.
 Can skillfully direct phones calls to appropriate sources for assistance.
 Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature; and to prepare and submit required reports from such records.
 
EEO Statement
 
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
 
Jeanne Clery Act
 
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
 
Does this position work in a research laboratory?
 
No
 
Required Attachments
 
Resume / CV
 
Optional Attachments
 
Transcript
 
Job Type
 
Full Time
 
Pay Basis
 
Hourly
 
Minimum Hire Rate
 
Salary commensurate with related education, experience and/or skills
 
Pay Statement
 
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
 
Travel Required
 
None
 
Shift
 
Day
 
Grant Funded?
 
Yes
 
Job Group
 
Executive and Admin Assistants

Major/Essential Functions

Research, plan, and organize all project ECHO.
Program and organize all yearly series for project ECHO.
Host all project ECHO events.
Plan, generate links, and host all zoom webinars.
Contact presenters to make sure all documents are done by the guidelines.
Answers phones.
Processes incoming and outgoing correspondence and tracks status of all correspondence.
Draft, proof, edit correspondence, independently for understandability, grammar, punctuation and spelling, replies to correspondence as assigned.
Correspondence is handled appropriately and efficiently.
Uses rules of professional writing in proof work.
Uses proper grammar and punctuation when composing correspondence on behalf of the department, staff and project.
Coordinates travel arrangements for all members of the CPAN group and resolves problems as appropriate.
Prepares their travel applications and vouchers; maintains a spreadsheet log of travel expenses, reimbursements, etc.
Travel itineraries and reimbursements are processed accurately and timely in accordance with TTUHSC El Paso, CPAN Project and Psychiatry Departmental guideline.
Coordinates, prioritizes, and schedules routine and emergency appointments in person and virtual.
Staff of the CPAN Project are made aware of appointments, in person or virtual in a timely and efficient manner.
Scheduling virtual visits via EMR.
Coordinates and maintains filing / record keeping systems.
Files and or records are easily accessed and in organized for easy retrieval of information.
Coordinates all outreach events for new/enroll providers in our regions.
Assures staff have necessary information for meetings, conferences, and other activities.
Prepares agenda, gathers documents and information, and prepares minutes for meetings as requested.
Minutes are prepared in timely fashion.
Necessary information is accurate, timely, and of value.
Completes special assignments with some latitude to exercise independent judgment.
Assists with planning and implementation, as required. Assigned work is thorough and prepared by deadlines.
Responsible for issuing, monitoring and purchasing supplies for the department, and maintaining inventory records and restocking supply.
Other duties as requested by the Program Director and Staff with Operations that will support the departmental staff and departmental daily operations (as assigned).
Assist the director with administrative duties with efficiency and timelines.
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
Actively promote and encourage staff across the institution.

Required Qualifications

High school plus six years experience in related field
Additional education may substitute for experience on a year for year basis

Preferred Qualifications

Bachelor’s Degree
Bilingual
Proficient with Microsoft Office software.
Be able to handle various tasks simultaneously.
Answer multi-line phone system.
Can skillfully direct phones calls to appropriate sources for assistance.
Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature; and to prepare and submit required reports from such records.

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx

Does this position work in a research laboratory?

No

Required Attachments

Resume / CV

Optional Attachments

Transcript

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

Salary commensurate with related education, experience and/or skills

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required

None

Shift

Day

Grant Funded?

Yes

Job Group

Executive and Admin Assistants

Program Coordinator - Texas Tech University

Program Coordinator

You need a Bachelor's degree, 3 years of experience, or equivalent education/experience. Proficiency in Microsoft Office, Banner, VSLO, Chrome River, Qualtrics, and other specified software is essential.

You will manage student onboarding, credentialing, calendar events, and communications, oversee document management, assist with special events, and support office operations while adhering to policies.

Major/Essential Functions
 
Directly responsible for the management of student related matters, such as: Onboarding and credentialing of new incoming students; credentialing of rising MS2, MS3, and MS4 students; processing MS4 graduation clearance requirements; processing clearance and credentialing of all VSLO and Non-VSLO (Military, Pharm D, PA, NP, etc.) visiting students (Home and Host Institution). Responsible for all communication with students (email and phone) for matters related to credentialing and clearance. Responsible for all PCC forms.
 Responsible for managing and annually updating all calendar events related to student onboarding, orientation, and credentialing (MS1 onboarding, MS2, MS3, MS4 orientations and credentialing days, class photo days, class meetings, etc.), to ensure all necessary logistical information, agendas, and documentation/paperwork is available and up-to-date. Supervises the Business Coordinator on the logistical set-up of these events (food purchase, room reservations, WebTMA work orders, IT tickets, etc.).
 Responsible for overseeing (timely audit) and providing guidance and training to the Business Coordinator on the task of students’ credentialing documents management (BLS, CWO, Immunizations, CBC, Drug Screening, HIPPA, Mask Fittings, photos, and other documents as necessary), to ensure accuracy, timeliness, and compliance with all institutional, medical school, affiliates’ policies, and Office of Student Affairs procedures.
 Responsible for assembling the New Student Orientation Handbook and Checklist documents, and updating them on the OSA Website annually. In charge of providing them to all new incoming students as they are cleared by the Office of Admissions. Maintains communication with new incoming students to answer all questions and resolve issues they may have navigating the onboarding process and TTUHSC EP systems, with the support of IT HelpDesk, SSSE, and other stakeholders.
 Assists the Unit Associate Director and Analyst II with execution of all Office of Student Affairs special events, as needed. Responsible for the distribution of name tags and Red hangtags to students. Other student related work responsibilities as directed by Unit Associate Director.
 Complete department specific CME as assigned, as well as In-Service. Complete a minimum of 3 position-related software and/or systems training every year (Microsoft, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc. Any system or software used by the Office of Student Affairs.)
 Performs the duties of the Office of Student Affairs Wellness Officer and Safety Officer.
 Support and assist the Deans and other staff as needed on a daily basis. Perform all other duties as assigned to support the Office of Student Affairs; knows, understands, and follows all office policies and procedures. Adheres to Family Educational Rights and Privacy Act (FERPA) for all students.
 Adhere to all TTUHSCEP policies, procedures and processes.
 Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
 Perform all other duties as assigned.
 
Required Qualifications
 
Bachelor's degree in related field.
 Three (3) years related experience;
 Combination of related education and/or experience to equal seven years.
 
Preferred Qualifications
 
Proficiency in Microsoft Office applications, Banner platform, Visiting Students Learning Opportunities (VSLO) - AAMC, Chrome River, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc.
 All systems or software used by the Office of Student Affairs.
 
EEO Statement
 
As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.
 
Jeanne Clery Act
 
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.
 
Does this position work in a research laboratory?
 
No
 
Required Attachments
 
Cover Letter, Resume / CV, Transcript
 
Job Type
 
Full Time
 
Pay Basis
 
Hourly
 
Minimum Hire Rate
 
Compensation is commensurate upon the qualifications of the individual selected
 
Pay Statement
 
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
 
Travel Required
 
Up to 25%
 
Shift
 
Day
 
Grant Funded?
 
No
 
Job Group
 
Information and Records Clerks

Major/Essential Functions

Directly responsible for the management of student related matters, such as: Onboarding and credentialing of new incoming students; credentialing of rising MS2, MS3, and MS4 students; processing MS4 graduation clearance requirements; processing clearance and credentialing of all VSLO and Non-VSLO (Military, Pharm D, PA, NP, etc.) visiting students (Home and Host Institution). Responsible for all communication with students (email and phone) for matters related to credentialing and clearance. Responsible for all PCC forms.
Responsible for managing and annually updating all calendar events related to student onboarding, orientation, and credentialing (MS1 onboarding, MS2, MS3, MS4 orientations and credentialing days, class photo days, class meetings, etc.), to ensure all necessary logistical information, agendas, and documentation/paperwork is available and up-to-date. Supervises the Business Coordinator on the logistical set-up of these events (food purchase, room reservations, WebTMA work orders, IT tickets, etc.).
Responsible for overseeing (timely audit) and providing guidance and training to the Business Coordinator on the task of students’ credentialing documents management (BLS, CWO, Immunizations, CBC, Drug Screening, HIPPA, Mask Fittings, photos, and other documents as necessary), to ensure accuracy, timeliness, and compliance with all institutional, medical school, affiliates’ policies, and Office of Student Affairs procedures.
Responsible for assembling the New Student Orientation Handbook and Checklist documents, and updating them on the OSA Website annually. In charge of providing them to all new incoming students as they are cleared by the Office of Admissions. Maintains communication with new incoming students to answer all questions and resolve issues they may have navigating the onboarding process and TTUHSC EP systems, with the support of IT HelpDesk, SSSE, and other stakeholders.
Assists the Unit Associate Director and Analyst II with execution of all Office of Student Affairs special events, as needed. Responsible for the distribution of name tags and Red hangtags to students. Other student related work responsibilities as directed by Unit Associate Director.
Complete department specific CME as assigned, as well as In-Service. Complete a minimum of 3 position-related software and/or systems training every year (Microsoft, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc. Any system or software used by the Office of Student Affairs.)
Performs the duties of the Office of Student Affairs Wellness Officer and Safety Officer.
Support and assist the Deans and other staff as needed on a daily basis. Perform all other duties as assigned to support the Office of Student Affairs; knows, understands, and follows all office policies and procedures. Adheres to Family Educational Rights and Privacy Act (FERPA) for all students.
Adhere to all TTUHSCEP policies, procedures and processes.
Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution.
Perform all other duties as assigned.

Required Qualifications

Bachelor's degree in related field.
Three (3) years related experience;
Combination of related education and/or experience to equal seven years.

Preferred Qualifications

Proficiency in Microsoft Office applications, Banner platform, Visiting Students Learning Opportunities (VSLO) - AAMC, Chrome River, Qualtrics, Box, Maxient, Acalog, SharePoint, Weave, etc.
All systems or software used by the Office of Student Affairs.

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Does this position work in a research laboratory?

No

Required Attachments

Cover Letter, Resume / CV, Transcript

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

Compensation is commensurate upon the qualifications of the individual selected

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

Information and Records Clerks

Texas Tech University

Mission