Large

For the past 125 years we have been proud to assist some of the world's most remarkable individuals and organisations in realising their ambitions and using private capital to transform the world around them

We are the largest law firm in the world dedicated to the needs of successful people, their families, their businesses and their philanthropic activities. With offices across the United States and the Caribbean, Europe and Asia-Pacific, we provide coverage that other law firms with our focus cannot.

Withersworldwide

You should be resourceful, organized, and empathetic, with 2+ years of admin experience, strong client service skills, and the ability to manage complex tasks in a fast-paced environment.

You will draft legal documents, manage calendars, handle correspondence, support billing, coordinate client intake, and maintain filing systems while ensuring confidentiality in all matters.

Legal

People, HR & Administration

San Francisco

<div>
 <div>
  <div>
   <h3 class="jobSectionHeader"><b>Type</b></h3>
   <p>Permanent - Full Time</p>
   <h3 class="jobSectionHeader"><b>Location</b></h3>
   <p>San Francisco</p>
   <h3 class="jobSectionHeader"><b>Job Role</b></h3>
   <p>Secretary</p><br>
  </div>
  <div>
   <br>
   <p><b>Summary</b></p>
   <p>The legal secretary position at Withers Bergman LLP is responsible for providing a broad range of secretarial and administrative support to attorneys, fee-earners, administrative personnel and clients. This role is resident in the San Francisco office and is assigned to the Private Client and Tax division.</p>
   <p><b> Essential Duties and Responsibilities</b></p>
   <ul>
    <li>Drafts letters and trust and estate related documents; collects and analyzes information; prepares charts, graphs, and other visuals.</li>
    <li>Supports fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.</li>
    <li>Maintains attorneys' calendars by scheduling Zoom/Microsoft Teams meetings, conference, and travel.</li>
    <li>Maintains hard copy electronic filing system (FileSite/iManage)</li>
    <li>Schedules meetings with internal and external participants and arranges conferences, and travel arrangements.</li>
    <li>Communicates and obtains information from/for internal and external clients.</li>
    <li>Inputs attorney time into timekeeping software (3E).</li>
    <li>Prepares Chrome River reimbursements reports for assigned fee-earners.</li>
    <li>Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation of draft and final client invoices and transmittal of same.</li>
    <li>Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.</li>
    <li>Operates office equipment including photocopy machine and scanner when needed.</li>
    <li>Maintains confidentiality of client and firm matters.</li>
    <li>Performs other job related duties as assigned.</li>
   </ul>
   <p><b> Key Skills and Experience</b></p>
   <ul>
    <li>Has built a career assisting others and knows the level of attention this role demands.</li>
    <li>Has tested various ways to stay on top of your to-do list, and found an ideal method to ensure success.</li>
    <li>Is highly resourceful, composed and empathetic.</li>
    <li>Is energized by a sizeable fast-paced estate planning practice.</li>
    <li>Proven capability in providing a high degree of client service in all interactions.</li>
    <li>Expertly leverages relationships to coordinate complicated calendars, prepare documents for meetings, track deadlines and contribute to ad hoc projects.</li>
    <li>Has 2+ years of administrative experience supporting multiple attorneys or senior leaders simultaneously, law firm experience preferred but not required.</li>
   </ul>
   <p><b> What Success Looks Like</b></p>
   <ul>
    <li>Accomplishing team client service goals.</li>
    <li>Demonstrating by example what it looks like to succeed as a Team Member.</li>
    <li>Leading the team operationally to ensure success.</li>
    <li>Managing the partner's calendar to enable them to complete client work and think strategically and creatively for clients.</li>
    <li>Tackling new technology, challenge and projects with confidence.</li>
    <li>Inspiring the confidence of clients and referral sources (internal and external) who trust that they are in good hands and are routed in the right direction.</li>
   </ul>
   <p><b> Education Requirements</b></p>
   <ul>
    <li>High school diploma required; Bachelor's degree preferred.</li>
   </ul>
   <p>The annual base compensation range for this role is $70,000 - $100,000.</p>
   <p><b> About Withersworldwide</b></p>
   <p>For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 17 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration.</p>
   <p><b> Equal Opportunities Employment Statement</b></p>
   <p>Withers Bergman LLP is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.</p>
   <p>If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email us.recruiting@withersworldwide.com with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.</p>
  </div>
 </div>
</div>


 
  
   Type
   Permanent - Full Time
   Location
   San Francisco
   Job Role
   Secretary
  
  
   
   Summary
   The legal secretary position at Withers Bergman LLP is responsible for providing a broad range of secretarial and administrative support to attorneys, fee-earners, administrative personnel and clients. This role is resident in the San Francisco office and is assigned to the Private Client and Tax division.
    Essential Duties and Responsibilities
   
    Drafts letters and trust and estate related documents; collects and analyzes information; prepares charts, graphs, and other visuals.
    Supports fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.
    Maintains attorneys' calendars by scheduling Zoom/Microsoft Teams meetings, conference, and travel.
    Maintains hard copy electronic filing system (FileSite/iManage)
    Schedules meetings with internal and external participants and arranges conferences, and travel arrangements.
    Communicates and obtains information from/for internal and external clients.
    Inputs attorney time into timekeeping software (3E).
    Prepares Chrome River reimbursements reports for assigned fee-earners.
    Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation of draft and final client invoices and transmittal of same.
    Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
    Operates office equipment including photocopy machine and scanner when needed.
    Maintains confidentiality of client and firm matters.
    Performs other job related duties as assigned.
   
    Key Skills and Experience
   
    Has built a career assisting others and knows the level of attention this role demands.
    Has tested various ways to stay on top of your to-do list, and found an ideal method to ensure success.
    Is highly resourceful, composed and empathetic.
    Is energized by a sizeable fast-paced estate planning practice.
    Proven capability in providing a high degree of client service in all interactions.
    Expertly leverages relationships to coordinate complicated calendars, prepare documents for meetings, track deadlines and contribute to ad hoc projects.
    Has 2+ years of administrative experience supporting multiple attorneys or senior leaders simultaneously, law firm experience preferred but not required.
   
    What Success Looks Like
   
    Accomplishing team client service goals.
    Demonstrating by example what it looks like to succeed as a Team Member.
    Leading the team operationally to ensure success.
    Managing the partner's calendar to enable them to complete client work and think strategically and creatively for clients.
    Tackling new technology, challenge and projects with confidence.
    Inspiring the confidence of clients and referral sources (internal and external) who trust that they are in good hands and are routed in the right direction.
   
    Education Requirements
   
    High school diploma required; Bachelor's degree preferred.
   
   The annual base compensation range for this role is $70,000 - $100,000.
    About Withersworldwide
   For 125 years, our firm has focused on and helped successful people, families, entrepreneurs, family businesses, governments and institutions negotiate the wide range of legal issues they face in their business and personal lives. Over time, we have gained valuable insights into the ways wealth can be generated, preserved, deployed and enhanced. We assist our clients in a variety of industry sectors including real estate, manufacturing, motorsport, luxury brands, sport, hotels and hospitality, technology, energy, art and cultural assets, life sciences, charities and philanthropy and financial services. With 17 offices our experience means we can see the global picture. We provide legal advice across a range of different practice areas including estate planning, personal and corporate tax and, corporate, banking and finance, access to capital (both private and public) both equity and debt, real estate, intellectual property, immigration, international trust structuring, philanthropy, luxury assets, international probate, public international law and international arbitration.
    Equal Opportunities Employment Statement
   Withers Bergman LLP is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.
   If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email us.recruiting@withersworldwide.com with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.
  
 


Legal Secretary (Private Client & Tax) - Withersworldwide

Legal Secretary (Private Client & Tax)

You should have paralegal experience, strong research and communication skills, tech proficiency, financial aptitude, and the ability to work under pressure and in a team. Flexibility is essential.

You will draft legal documents, conduct research, manage files, assist with client events, communicate effectively, resolve accounting queries, and perform general administrative tasks.

Accounting & Tax

London

<div>
 <div>
  <div>
   <h3 class="jobSectionHeader"><b>Type</b></h3>
   <p>Fixed Term - Full Time</p>
   <h3 class="jobSectionHeader"><b>Location</b></h3>
   <p>London</p>
   <h3 class="jobSectionHeader"><b>Job Role</b></h3>
   <p>Private Client and Tax</p><br>
  </div>
  <div>
   <br>
   <p><b>About Withersworldwide</b></p>
   <p>A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.</p>
   <p><b> Private Client and Tax Division</b></p>
   <p>Today, we are the only global law firm dedicated to the personal and private capital needs of high-net-worth individuals and families.</p>
   <p>Many of our clients are international families with interests in a number of locations. In a fast-moving and increasingly compliance focused world, the need for integrated advice that reaches across borders has never been greater. With offices across Europe, the United States and Asia-Pacific we provide coverage that other law firms in this area cannot match. Our team of experienced private client solicitors continually look for opportunities to ensure we have a strong presence in the locations where our clients live, work and invest.</p>
   <p>Our advice to fiduciaries covers the design and implementation of new plans, as well as the modernization and consolidation of older trusts. We also assist them in complying with the complex rules surrounding investments, accounting, taxes and compliance.</p>
   <p>This practice generates approximately 55% of the partnership's revenues and is the largest in the world with over 300 people. We advise on domestic and international tax, estate planning, succession and mental capacity laws in Europe, the US and Asia, as well as facilitating our client's philanthropic endeavours. We have immigration teams in the major financial centres and are well placed to deal with tax investigation and litigation cases. Real estate is very important to our clients, and we have a specialist residential and rural team.</p>
   <p><b> The Role</b></p>
   <p>We are looking for a robust, career-minded Paralegal to join our Private Client and Tax team. You will work with a broad range of clients in relation to a range of private client related legal matters. Succession planning for international families is a key part of this role, and you will assist with implementing estate-planning arrangements for individuals. The work will involve a mix of domestic UK and international matters. Key elements of the role include:</p>
   <ul>
    <li>Preparing draft documents including wills, powers of attorneys and trust deeds</li>
    <li>Legal research</li>
    <li>Document management, review and analysis</li>
    <li>Assisting in preparing pitches and tenders and in aspects of business development</li>
    <li>Assisting with client events</li>
    <li>Produce accurate, high-quality work quickly and efficiently, using the firm's software packages and document management systems</li>
    <li>Preparing first drafts of Terms of Engagement letters; using electronic file opening, ensuring anti-money laundering requirements are adhered to and requesting the necessary Know Your Client documentation</li>
    <li>Providing effective and proactive communication with clients, legal staff and other support staff, organising meetings, answering the phone, taking messages, managing e-mail, etc.</li>
    <li>Resolving accounting queries and producing monthly bills using 3E (finance and time recording system)</li>
    <li>General administrative duties</li>
   </ul>
   <p><b> Key skills and experience</b></p>
   <ul>
    <li>Previous experience working as a Paralegal (or in a similar role) is desirable</li>
    <li>Ability to acquire new skills and to understand sophisticated concepts</li>
    <li>Familiarity with technology e.g. Excel, Word</li>
    <li>Strong research skills</li>
    <li>Ability to work as part of a team and under pressure</li>
    <li>Financial aptitude (for billing)</li>
    <li>Strong academics</li>
    <li>Excellent written and verbal communication skills</li>
   </ul>
   <p><b> The essentials</b></p>
   <ul>
    <li>The core working hours are 9.30am – 5.30pm but flexibility is a must</li>
    <li>This role is a 12-month fixed term contract</li>
    <li>12-week probation period</li>
    <li>Four-week notice period</li>
    <li>Flexible benefit package</li>
   </ul>
   <p>For further information, please contact the recruitment team.</p>
   <p></p>
   <p><i><br> Information for Recruitment Agencies</i></p>
   <p><i> Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.</i></p>
   <p><i> Equal Opportunities Employment Statement</i></p>
   <p><i> It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.</i></p>
   <p><i> #LI-KF1</i></p>
  </div>
 </div>
</div>


 
  
   Type
   Fixed Term - Full Time
   Location
   London
   Job Role
   Private Client and Tax
  
  
   
   About Withersworldwide
   A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.
    Private Client and Tax Division
   Today, we are the only global law firm dedicated to the personal and private capital needs of high-net-worth individuals and families.
   Many of our clients are international families with interests in a number of locations. In a fast-moving and increasingly compliance focused world, the need for integrated advice that reaches across borders has never been greater. With offices across Europe, the United States and Asia-Pacific we provide coverage that other law firms in this area cannot match. Our team of experienced private client solicitors continually look for opportunities to ensure we have a strong presence in the locations where our clients live, work and invest.
   Our advice to fiduciaries covers the design and implementation of new plans, as well as the modernization and consolidation of older trusts. We also assist them in complying with the complex rules surrounding investments, accounting, taxes and compliance.
   This practice generates approximately 55% of the partnership's revenues and is the largest in the world with over 300 people. We advise on domestic and international tax, estate planning, succession and mental capacity laws in Europe, the US and Asia, as well as facilitating our client's philanthropic endeavours. We have immigration teams in the major financial centres and are well placed to deal with tax investigation and litigation cases. Real estate is very important to our clients, and we have a specialist residential and rural team.
    The Role
   We are looking for a robust, career-minded Paralegal to join our Private Client and Tax team. You will work with a broad range of clients in relation to a range of private client related legal matters. Succession planning for international families is a key part of this role, and you will assist with implementing estate-planning arrangements for individuals. The work will involve a mix of domestic UK and international matters. Key elements of the role include:
   
    Preparing draft documents including wills, powers of attorneys and trust deeds
    Legal research
    Document management, review and analysis
    Assisting in preparing pitches and tenders and in aspects of business development
    Assisting with client events
    Produce accurate, high-quality work quickly and efficiently, using the firm's software packages and document management systems
    Preparing first drafts of Terms of Engagement letters; using electronic file opening, ensuring anti-money laundering requirements are adhered to and requesting the necessary Know Your Client documentation
    Providing effective and proactive communication with clients, legal staff and other support staff, organising meetings, answering the phone, taking messages, managing e-mail, etc.
    Resolving accounting queries and producing monthly bills using 3E (finance and time recording system)
    General administrative duties
   
    Key skills and experience
   
    Previous experience working as a Paralegal (or in a similar role) is desirable
    Ability to acquire new skills and to understand sophisticated concepts
    Familiarity with technology e.g. Excel, Word
    Strong research skills
    Ability to work as part of a team and under pressure
    Financial aptitude (for billing)
    Strong academics
    Excellent written and verbal communication skills
   
    The essentials
   
    The core working hours are 9.30am – 5.30pm but flexibility is a must
    This role is a 12-month fixed term contract
    12-week probation period
    Four-week notice period
    Flexible benefit package
   
   For further information, please contact the recruitment team.
   
    Information for Recruitment Agencies
    Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.
    Equal Opportunities Employment Statement
    It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including colour, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.
    #LI-KF1
  
 


Paralegal (12mth FTC) - Private Client and Tax - Withersworldwide

Paralegal (12mth FTC) - Private Client and Tax

You must have excellent communication, attention to detail, proactive and able to manage workload. Degree educated, HR admin experience, highly PC literate with strong Excel skills. Flexible and able to work under pressure.

You will be responsible for maintaining fixed asset registers, running reports, reconciling balances, processing journals, overseeing payments, managing VAT returns, and supporting various financial functions and projects within the team.

<ul><li>We are looking for an enthusiastic and capable Financial Accounting Assistant&nbsp;to work closely within a busy management and financial accounting team.&nbsp;The ideal candidate will have a minimum of 2 years' accounting experience.</li><li>You will be an excellent communicator who is flexible, co-operative and able to fit into a new group of people quickly.&nbsp;Excellent attention to detail and the ability to use your initiative are essential.&nbsp;The ideal candidate will be trustworthy, will work well under pressure, and be results oriented and pragmatic.&nbsp;This is a fixed term, full-time position, flexibility is required from time to time. The ideal candidate will have experience working in a professional services environment, ideally in a law firm.</li></ul>

We are looking for an enthusiastic and capable Financial Accounting Assistant to work closely within a busy management and financial accounting team. The ideal candidate will have a minimum of 2 years' accounting experience.You will be an excellent communicator who is flexible, co-operative and able to fit into a new group of people quickly. Excellent attention to detail and the ability to use your initiative are essential. The ideal candidate will be trustworthy, will work well under pressure, and be results oriented and pragmatic. This is a fixed term, full-time position, flexibility is required from time to time. The ideal candidate will have experience working in a professional services environment, ideally in a law firm.

Financial Accounting Assistant (12mth FTC) - Withersworldwide

Financial Accounting Assistant (12mth FTC)

You must have excellent communication skills, ability to multitask, be organized, proficient in Word/Outlook/Excel, self-motivated, flexible, work well in a team/independently, adapt to changing priorities, work overtime when needed, client service/admin experience preferred, Bachelor's degree strongly preferred.

You will provide administrative support, assist with client onboarding and billing, prepare documents, handle expenses, maintain files, provide Notary services, and assist other departments as needed.

Bachelors

New York

<ul><li>The Administrative Assistant position at Withers Bergman LLP provides general in-office administrative support to the firm in a&nbsp;detail-oriented, efficient, and organized manner.&nbsp;This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multi-tasking while maintaining consistent and precise attention to details. This position is required to be in the office five days/week. The standard hours for this position are 11:30 AM – 7:30 PM, Monday through Friday.</li></ul>

The Administrative Assistant position at Withers Bergman LLP provides general in-office administrative support to the firm in a detail-oriented, efficient, and organized manner. This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multi-tasking while maintaining consistent and precise attention to details. This position is required to be in the office five days/week. The standard hours for this position are 11:30 AM – 7:30 PM, Monday through Friday.

Administrative Assistant - Withersworldwide

Administrative Assistant

You need 4+ years law firm recruitment experience, Bachelor's Degree, strong communication, project management, and interpersonal skills, in a fast-paced environment. Be creative, prioritize effectively, and display a growth mindset.

You will oversee all aspects of recruitment processes, manage the summer associate program, collaborate with talent acquisition colleagues, and support campus outreach and strategic initiatives.

Los Angeles

<ul><li>The Senior Talent Acquisition Coordinator will support the broader Talent Acquisition team by driving fee earner recruitment and onboarding efforts across our US offices.&nbsp;This role is focused on associate and&nbsp;summer&nbsp;associate recruitment and will be expected to provide support to the lateral partner recruitment and business services recruitment processes as necessary. Annual compensation commensurate with experience and ranging from $75,000 - $100,000 per year.&nbsp;</li></ul>

The Senior Talent Acquisition Coordinator will support the broader Talent Acquisition team by driving fee earner recruitment and onboarding efforts across our US offices. This role is focused on associate and summer associate recruitment and will be expected to provide support to the lateral partner recruitment and business services recruitment processes as necessary. Annual compensation commensurate with experience and ranging from $75,000 - $100,000 per year. 

Withersworldwide

navigation.events

navigation.mission