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Administrative Intern (Purchasing)

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State of Iowa

1mo ago

  • Internship
    Full-time
    Off-cycle Internship
  • People, HR & Administration
    Business, Operations & Strategy
  • Ames

AI generated summary

  • You must have completed at least one semester in business, public administration, accounting, or economics at an accredited four-year college or university.
  • You will process lease payments, ensure timely order payments, troubleshoot invoicing issues, extract and analyze data, and assist in closing purchase orders at fiscal year-end.

Requirements

  • Completion of at least one semester in business or public administration, accounting or economics curriculum at an accredited four-year college or university.

Responsibilities

  • Process and track lease payments in accordance with lease agreements.
  • Ensure timely payment for orders placed through the Punchout purchasing tool; troubleshoot invoicing issues and work with vendors to resolve.
  • Data extraction and analysis from former sourcing software using an organized file folder structure.
  • Data extraction and analysis from former contracting software using an organized file folder structure.
  • Assist with closing out purchase orders at fiscal year-end. Work with internal customers to ensure orders have been fully received and paid.

FAQs

What is the role of the Administrative Intern in the Purchasing Section?

The Administrative Intern will process and track lease payments, ensure timely payment for orders, troubleshoot invoicing issues, perform data extraction and analysis, and assist with closing out purchase orders.

What are the working hours for this internship?

The internship is part-time (up to 20 hours/week) during the school year and full-time (up to 40 hours/week) during the summer, with flexible hours.

Is training provided for this internship?

Yes, training will be provided for the responsibilities associated with the internship.

What are the minimum qualifications required for the internship?

Applicants must have completed at least one semester in a business or public administration, accounting, or economics curriculum at an accredited four-year college or university.

Will the intern work with vendors?

Yes, the intern will work with vendors to resolve invoicing issues.

Is this internship paid?

The job description does not specify if the internship is paid; please inquire directly with the Iowa Department of Transportation for details.

Do I need specific software experience for this internship?

While specific software experience is not mentioned, familiarity with data extraction and analysis tools or purchasing software may be beneficial.

Can I apply for this internship if I'm currently enrolled in a community college?

The qualifications state that applicants must be enrolled in a four-year college or university, so you would need to transfer or be in a program leading to a four-year degree to apply.

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State of Iowa

Job openings for the Executive Branch. Commercial, political, or other unrelated comments will be removed. #stateofiowa

Government
Industry
10,001+
Employees
1858
Founded Year

Mission & Purpose

The Iowa.gov website serves as the official online portal for the state of Iowa, providing residents, businesses, and visitors with access to a wide range of government services and information. The site facilitates online interactions with various state departments, offering resources such as tax information, vehicle registration, and public health services. Its ultimate mission is to enhance the efficiency and accessibility of state government services by providing a user-friendly platform for obtaining information and conducting transactions. The purpose of Iowa.gov is to improve public engagement and streamline governmental processes, ensuring that Iowans have convenient access to essential services and up-to-date information about their state government.