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Intern, Reception and Administration

🚀 Off-cycle Internship


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Off-cycle Internship

People, HR & Administration•Montréal


  • Reporting to the Manager, Administration the incumbent will provide the administrative services for reception and conference center, including processing telephone calls, conference room reservations and food and beverage orders. He/she must be resourceful, able to multi-task, and people, team and customer service oriented.


  • University graduate.
  • Customer service experience, preferably reception would be an asset;
  • Knowledge of audio visual and video technologies would be an asset;
  • Ability to multi-task while constantly being security focused;
  • Flexible in starting and ending times
  • Flexible to be able to do some manual work as may be required;
  • Computer literate: Microsoft Office: Outlook, Word, Excel
  • Events Management System (preferable);
  • Excellent written and oral communication skills in both English and French; additional language skills would be an asset.

Education requirements

Currently Studying

Area of Responsibilities

People, HR & Administration


  • Provide professional and courteous internal and external stakeholder customer service in a reception environment;
  • Provide telephony coverage with emphasis on excellent customer service;
  • Assist in processing conference room requests in the EMS program and catering requirements;
  • Assist in meeting rooms' logistic and IT requirements;
  • Assist in preparation, set up and clearing of catering requests served in conference rooms or in the employee Bistro;
  • Be vigilant, security focused, aware and observant with attention to detail of activity around the reception;
  • Assist in data gathering and statistics to be used in reports;
  • Replace any member of the team and be a vital team player embracing IATA values;
  • Work with the Manager Administration on other projects assigned.


Work type

Full time

Work mode