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Legal Admin L6

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Diageo

18d ago

  • Internship
    Full-time
    Off-cycle Internship
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You should have prior experience in a similar role, excellent communication, integrity, attention to detail, problem-solving skills, and be proficient in PC applications without supervision.
  • You will manage the General Counsel's diary, organize travel and meetings, handle administrative tasks, support trademark documentation, and maintain the IP team's records and systems.

Requirements

  • Prior experience in a similar role, ideally having managed multiple senior individuals, and/or in a fast-paced, complex environment.
  • Prior experience in, or interest in learning, trademark administration skills, including trademark database management, overseeing basic trademark administration, such as reviewing records, completing filings, assisting on renewals.
  • Excellent interpersonal and communication skills (written and verbal).
  • Impeccable integrity – the role will entail access to highly sensitive information, which will need to be treated with the utmost confidentiality.
  • Good attention to detail.
  • Problem solving skills, resourceful and able to use own initiative.
  • Excellent team player.
  • Advanced working knowledge of a variety of PC packages/applications.
  • Balances multiple tasks at the same time with agility.
  • Handles the challenges of changing and contending priorities and ensures that activities of self and (to the extent its possible) others are completed within agreed time constraints.
  • Strong organisational and administration capability.
  • Proactive and able to work effectively without supervision.
  • Able to think ahead and spot potential barriers, providing solutions to overcome.
  • Commitment, flexibility and enthusiasm displayed.
  • Speed of response to queries; uses initiative.
  • Work Authorization : US Citizen
  • Preferred years of experience : 1 years
  • Travel required : No travel required
  • Shift timings :

Responsibilities

  • Proactively manage the diary of the General Counsel, IP to maximise their effectiveness: Understand where heavy workload may occur and therefore allow planning time to ensure high quality prep work prior to meetings.
  • Travel - organise and arrange travel itineraries for members of the IP team, locally and overseas, ensuring the most cost effective and optimal use of time. Prepare monthly expense reports.
  • Help organise team meetings. Provide an optimum service to fulfil the needs of delegates. Distribute agendas and collate pre-reading material.
  • Open Purchase Orders, as needed.
  • Work with the Legal Invoice Support Team and assist with setting up new records and IP vendors in our online billing system, Busylamp.
  • Upload documents to our Contract Management portal.
  • Manage and co-ordinate all other ad-hoc administrative tasks as appropriate.
  • Assist IP team with document signing, notarization and/or legalization in connection with trademark and other IP related matters. Arrange for delivery of documents.
  • Request and maintain authorizing powers of attorney for certain members of the IP team on behalf of various Diageo brand owning companies.
  • Complete and submit various trade mark and design forms/documents with different Trademark Offices.
  • Assist with the protection of our trademark portfolio through support of our trademark management system, Anaqua, including, auditing and updating records, assisting with global renewals, corresponding with the business and external agents for required information, liaising with Anaqua Docketing and Renewal Services on upcoming deadlines, updating renewals spreadsheets, supporting change of address/change of name projects, etc.

FAQs

What are the primary responsibilities of the Legal Admin L6 role?

The primary responsibilities include managing the diary of the General Counsel, organizing travel itineraries for the IP team, coordinating team meetings, handling purchase orders, managing legal invoice support, assisting with document signing and notarization, maintaining authorizing powers of attorney, completing trademark and design forms, and supporting the trademark portfolio through various administrative tasks.

What qualifications are required for the Legal Admin L6 position?

A minimum of 1 year of experience in a similar role is preferred, with prior experience in trademark administration being a plus. Additionally, candidates should possess excellent interpersonal skills, attention to detail, problem-solving abilities, and a high level of integrity.

Is prior experience in trademark administration necessary for this position?

While prior experience in trademark administration is preferred, there is also an interest in candidates who are eager to learn these skills.

What software or applications should candidates be familiar with for this role?

Candidates should have advanced working knowledge of a variety of PC packages and applications, especially related to legal and administrative tasks.

Is there a requirement for travel in this position?

No, travel is not required for this role.

What type of employment arrangement will the Legal Admin L6 position have?

This position is a temporary contractor role employed by Magnit Global, the Managed Service Provider, and not directly by Diageo.

How does the role maintain confidentiality?

The role entails access to highly sensitive information, which requires the utmost confidentiality and integrity from the candidate.

What characteristics are important for success in this role?

Important characteristics include being proactive, having strong organizational skills, being an excellent team player, being resourceful, and the ability to handle multiple tasks with agility while meeting deadlines.

What kind of work environment should candidates expect?

Candidates should expect a fast-paced and complex environment, where they can manage multiple priorities and adapt to changing conditions.

Are there any specific expectations regarding communication skills for this position?

Yes, excellent interpersonal and communication skills, both written and verbal, are essential for effectively supporting the General Counsel and the IP team.

Retail & Consumer Goods
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Diageo's official LinkedIn account. We're a global leader in premium drinks, across spirits and beer, a business built on the principles and foundations laid by the giants of the industry. With over 200 brands sold in 180 countries, our portfolio has remarkable breadth. From centuries-old names to exciting new entrants, and global giants to local legends, we're building the very best brands out there, and with over 25,000 talented people based in over 135 countries, we're a truly global company. With such diversity, we're able to truly represent our broad consumer base and think differently about the future. To maintain our position as leaders in the alcoholic beverage market, we always invest in the future and are mindful of the impact we have. Because just like the legends of our past, we're here to raise the bar – for people as well as the planet.