Logo of Huzzle

Home

Matches

Explore

Manage

Private Wealth Administrative Assistant, Winter 2025 (Co-op/Internship) - 4 Months

image

BMO

Today

  • Internship
    Full-time
    Placement Program
  • People, HR & Administration
    Business, Operations & Strategy
  • Ottawa
  • Quick Apply

AI generated summary

  • You should have 1-2 years in administrative support, be a motivated student, possess good communication, organization, collaboration, and analytical skills. Basic specialized knowledge is a plus.
  • You will manage calendars, coordinate meetings and events, process invoices, handle communications, maintain filing systems, organize training, and monitor expenses to support efficient operations.

Requirements

  • Typically between 1 – 2 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. However, as part of the BMO campus program, we are looking for motivated University and College students with a strong desire to learn.
  • Basic specialized knowledge.
  • Verbal & written communication skills - Good.
  • Organization skills - Good.
  • Collaboration & team skills - Good.
  • Analytical and problem solving skills - Good.

Responsibilities

  • Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
  • Leads or participates in planning, coordinating and implementing department events.
  • Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
  • Manages and monitors calendars and upcoming events.
  • Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
  • Supports the coordination and implementation of department events.
  • Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
  • Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
  • Dispatches outgoing communications.
  • Answers central phone line, responding to and resolving/escalating inquiries.
  • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
  • Prepares and logs departmental expense claims and reports.
  • Tracks expenses to ensure they stay within budget.
  • Makes travel arrangements, booking flight/hotel reservations as needed.
  • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
  • Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
  • Collaborates with internal and external stakeholders in order to deliver on business objectives.
  • Organizes work information to ensure accuracy and completeness.
  • Completes complex & diverse tasks within given rules/limits.
  • Analyzes issues and determines next steps; escalates as required.
  • Broader work or accountabilities may be assigned as needed.

FAQs

What is the duration of the internship?

The internship is for a period of 4 months during Winter 2025.

What location is this internship being offered?

The internship is located at 1600 Carling Avenue, Ottawa, Ontario, K1Z 1B4.

What qualifications are required for this position?

Applicants should typically have 1 to 2 years of experience in an administrative/professional support function and should be enrolled in a post-secondary degree program, but motivated University and College students with a strong desire to learn are also sought after.

What does the salary range for this position look like?

The salary range for this position is between $32,700.00 and $48,600.00.

What kind of support and programs does BMO offer to interns?

BMO offers various programs such as the Women in Technology Mentorship Program, peer assignments like BMO First Friend, social activities through BMO Social Squad, access to the BMO Academy corporate learning platform, and Employee Resource Groups to enhance networking.

Can I apply without a cover letter?

No, applicants are required to submit a cover letter, resume, and an unofficial copy of their academic transcript.

Are students who just graduated eligible for this internship?

No, only students currently enrolled in an academic program and returning to their studies will be considered for co-op/internship opportunities. Recent graduates are encouraged to apply for New Grad opportunities instead.

Will this position require me to manage calendars and meetings?

Yes, you will be responsible for managing calendars, dispatching meeting invitations, booking meeting rooms, and arranging resources for meetings.

Is training provided during the internship?

Yes, the internship involves collaborative training and development opportunities to help you grow your skills and experience.

What benefits does BMO offer besides salary?

BMO offers a total compensation package that may include performance-based incentives, discretionary bonuses, health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

Is this position open to international students?

The job description does not specify eligibility for international students; it is recommended to check with BMO Campus Recruitment for specific visa or work permit requirements.

How can I stay updated on BMO's campus recruitment?

You can follow BMO on Instagram @BMO_on_Campus and join their LinkedIn group BMO Campus Recruiting & Early Talent to stay informed about the program.

What types of tasks will I be performing in this role?

Tasks include administrative and clerical duties, managing calendars, processing invoices, coordinating training, and organizing department events among others.

BMO

Finance
Industry
10,001+
Employees
1817
Founded Year

Mission & Purpose

At BMO, banking is our personal commitment to helping people at every stage of their financial lives. The truth is, people’s needs change: so we change too. But we never change who we are. Which means we’ll never waiver from providing our customers the best possible banking experience in the industry. Our incredible team of over 46,000 people is just the tip of the iceberg. You should get to know us. We’re here to help.