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ACADEMIC PROGRAM ADMINISTRATOR, College of General Studies, Business and Finance

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Boston University

Today

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

AI generated summary

  • You need a bachelor's degree (master's preferred), 5-7 years of admin experience, strong communication skills, MS Office proficiency, and familiarity with SAP, Zoom, Ariba, and Concur.
  • You will manage faculty appointments, payroll, student employment, program logistics for Boston-London, external payments, and provide event support while handling various administrative tasks.

Requirements

  • - A cover letter is required for consideration.
  • - Bachelor's degree required, Master's degree preferred.
  • - 5-7 years of administrative experience.
  • - Strong attention to detail, excellent verbal and written communication skills, the ability to work independently, prioritize, multi-task, troubleshoot, remain level-headed, handle confidential information appropriately, and communicate effectively with Leadership Team, faculty, staff, and internal/external constituents.
  • - MS Office proficiency required and experience with SAP/BUworks, Zoom, Ariba and Concur preferred.

Responsibilities

  • Plays primary or secondary role in Faculty Actions, including but not limited to processing new appointments, re-appointments, terminations, retirements, promotions, leaves of absences/sabbaticals, annual reports etc.
  • Manages hourly staff payroll and processes stipends, as needed.
  • Oversees student employment for the College and facilitates the processing of semiannual student merit scholarships.
  • Oversees the logistics of the Boston side of the Boston-London Program, regularly meeting with faculty to discuss plans and execute all necessary program logistics. Liaises between The Study Abroad Program and CGS faculty to create and submit annual London Travel & Expense Concur reports.
  • Executes external disbursement payments, as needed.
  • Provides secondary support for events and programs, purchasing, building needs, and Dean’s Office management.
  • Other administrative duties as assigned.

FAQs

What is the main function of the Academic Program Administrator position?

The main function of the Academic Program Administrator is to support the Dean’s Office and the Boston-London Program, working closely with faculty, staff, students, and internal/external partners to manage various administrative tasks.

What qualifications are required for this position?

A Bachelor's degree is required, while a Master's degree is preferred. Additionally, 5-7 years of administrative experience is needed.

Is experience with specific software necessary for this role?

Yes, proficiency in MS Office is required. Experience with SAP/BUworks, Zoom, Ariba, and Concur is preferred.

Are there opportunities for advancement within this role?

While the job description does not explicitly mention advancement opportunities, positions within the College of General Studies typically allow for professional growth and development.

What type of events will the Academic Program Administrator be involved in?

The Academic Program Administrator will provide secondary support for events and programs organized by the Dean’s Office and other related activities.

Who will the Academic Program Administrator report to?

The Academic Program Administrator will report directly to the Director of Finance & Operations.

What are some specific duties of the role?

Duties include processing faculty actions, managing payroll for hourly staff, overseeing student employment and scholarships, coordinating logistics for the Boston-London Program, executing payments, and handling general administrative tasks.

Will a cover letter be needed when applying for this job?

Yes, a cover letter is required for consideration for this position.

What is the work environment for this position?

The work environment involves collaboration with faculty, staff, students, and internal/external partners, and it may include a combination of office work and program-specific logistics duties.

What values does the employer uphold regarding diversity and inclusion?

The employer is an equal opportunity employer and ensures that all qualified applicants receive consideration for employment without regard to various personal characteristics and statuses, promoting a diverse and inclusive workplace.

Boston University

Over 34,000 students, 10,000+ faculty and staff, 300+ programs of study, three campuses, and one tiny Boston terrier

Education
Industry
10,001+
Employees
1869
Founded Year

Mission & Purpose

Boston University (BU) is a leading private research institution that offers a wide range of undergraduate, graduate, and professional programs across various fields of study. Their ultimate mission is to foster a diverse and inclusive academic community dedicated to excellence in education, research, and service. The purpose of Boston University is to empower students to realise their full potential through rigorous academic training, innovative research opportunities, and a commitment to societal impact. BU aims to contribute to the global advancement of knowledge and the betterment of society by preparing graduates to be thoughtful, engaged, and effective leaders in their chosen fields.