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Accounts Payable Associate - M - F 8:30am-5:30pm

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Williams Lea

1mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    Accounting & Tax
  • Columbus, +2

AI generated summary

  • You need a high school diploma, 1-2 years in finance, knowledge of financial systems, MS Office skills, strong communication, attention to detail, and customer service experience.
  • You will process invoices, reconcile accounts, maintain ledgers, verify transactions, handle vendor setups, audit expenses, and ensure compliance with policies while assisting with AP issues.

Requirements

  • High school diploma or equivalent required. Associate Degree or advanced degree preferred.
  • 1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
  • Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred.
  • Must be proficient in MS Office and spreadsheet software applications.
  • Proven customer service skills required to create, maintain and enhance client relationships.
  • Excellent organizational skills and ability to manage multiple assignments simultaneously.
  • Ability to maintain confidentiality of sensitive materials/documents.
  • Attention to detail, time management and problem-solving skills.
  • Strong written and verbal communication skills necessary.
  • Ability to maintain professional composure when working with immediate deadlines.
  • Ability to work both independently and collaboratively as part of a team.
  • Ability to work in a fast-paced environment.
  • Customer service experience.

Responsibilities

  • Prepares financial reports by collecting, analyzing, and summarizing account information and trends
  • Maintains accounting ledgers by posting account transactions
  • Verifies accounts by reconciling statements and transactions
  • Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments
  • Maintains financial security by following internal accounting controls
  • Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
  • Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
  • Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
  • Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
  • Use established procedures, standards and formats to complete expense processing requests to client satisfaction
  • Responsible for setting up new vendors
  • Responsible for all vendor maintenance
  • Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
  • Monitor and ensure purchase orders are adjusted timely and accurately
  • Prepares, posts, verifies and records payments and transactions
  • Create and maintain required spreadsheets to track/monitor various functions as needed
  • Contributes to team effort by accomplishing related results as needed
  • Assists client personnel in resolving Accounts Payable issues
  • Special projects as assigned

FAQs

What are the working hours for the Accounts Payable Associate position?

The working hours for the Accounts Payable Associate position are Monday to Friday from 8:30 am to 5:30 pm.

What is the pay range for this position?

The pay range for the Accounts Payable Associate position is between $19.95 and $21.00 per hour.

What types of benefits does Williams Lea offer?

Williams Lea offers various benefits including health insurance options, a 401k retirement savings plan with employer match, paid time off (PTO), life insurance, paid parental leave, short-term and long-term disability, flexible spending accounts, and employee assistance programs, among others.

What level of education is required for this role?

A high school diploma or equivalent is required, with an Associate Degree or advanced degree preferred.

How much prior work experience is needed for the position?

The position requires 1-2 years of related financial experience in a professional service organization, preferably in a legal, banking, or corporate environment.

Are there specific financial systems knowledge requirements for this job?

Yes, prior knowledge of financial systems such as Aderant Expert, Chrome River, Elite, Concur, or any comparable financial system is preferred.

What skills are essential for this role?

Essential skills for this role include proficiency in MS Office and spreadsheet software, excellent organizational and customer service skills, attention to detail, time management, problem-solving skills, and strong written and verbal communication abilities.

What are the primary responsibilities of the Accounts Payable Associate?

Primary responsibilities include preparing financial reports, maintaining accounting ledgers, verifying accounts, processing invoices and expense reimbursements, ensuring compliance with policies, vendor maintenance, and assisting client personnel with accounts payable issues.

Is the position suitable for someone with no accounts payable experience?

The position requires prior related financial experience, so candidates without any accounts payable experience may not meet the qualifications.

Does Williams Lea provide any assistance for new hires?

Yes, Williams Lea provides training and support to ensure new hires can effectively perform their duties and contribute to the team.

What is the company policy regarding equal employment opportunity?

Williams Lea is committed to ensuring equal employment opportunity without discrimination or harassment on various protected bases, including race, gender, disability, and veteran status.

Will I need to undergo any form of testing before employment?

Yes, Williams Lea performs pre-employment substance abuse testing as part of their hiring process.

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Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.