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Accounts Payable Associate - M - F 8:30am-5:30pm

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Williams Lea

1mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    Accounting & Tax
  • Columbus, +2

AI generated summary

  • You need a high school diploma, 1-2 years of financial experience, proficiency in MS Office, strong communication skills, attention to detail, and the ability to work under deadlines.
  • You will manage accounts payable tasks, including processing invoices, reconciling accounts, maintaining ledgers, ensuring compliance, setting up vendors, and resolving payment issues.

Requirements

  • High school diploma or equivalent required. Associate Degree or advanced degree preferred.
  • 1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
  • Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred.
  • Must be proficient in MS Office and spreadsheet software applications.
  • Proven customer service skills required to create, maintain and enhance client relationships.
  • Excellent organizational skills and ability to manage multiple assignments simultaneously.
  • Ability to maintain confidentiality of sensitive materials/documents.
  • Attention to detail, time management and problem-solving skills.
  • Strong written and verbal communication skills necessary.
  • Ability to maintain professional composure when working with immediate deadlines.
  • Ability to work both independently and collaboratively as part of a team.
  • Ability to work in a fast-paced environment.
  • Customer service experience.

Responsibilities

  • Prepares financial reports by collecting, analyzing, and summarizing account information and trends
  • Maintains accounting ledgers by posting account transactions
  • Verifies accounts by reconciling statements and transactions
  • Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments
  • Maintains financial security by following internal accounting controls
  • Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
  • Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
  • Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
  • Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
  • Use established procedures, standards and formats to complete expense processing requests to client satisfaction
  • Responsible for setting up new vendors
  • Responsible for all vendor maintenance
  • Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
  • Monitor and ensure purchase orders are adjusted timely and accurately
  • Prepares, posts, verifies and records payments and transactions
  • Create and maintain required spreadsheets to track/monitor various functions as needed
  • Contributes to team effort by accomplishing related results as needed
  • Assists client personnel in resolving Accounts Payable issues
  • Special projects as assigned

FAQs

What are the working hours for the Accounts Payable Associate position?

The working hours are Monday to Friday from 8:30 am to 5:30 pm.

What is the pay range for this position?

The pay range for the Accounts Payable Associate position is $19.95 - $21.00 per hour.

What benefits are offered to employees?

Benefits include various health insurance options, a 401k retirement savings plan, paid time off (PTO), life insurance, paid parental leave, short-term and long-term disability, flexible spending accounts, domestic partner coverage, commuter benefits, legal assistance, an employee assistance program (EAP), access to an on-site gym and café, company-provided parking, and additional employee perks and discounts.

What qualifications are required for this position?

A high school diploma or equivalent is required, with an Associate Degree or advanced degree preferred. Additionally, 1-2 years of related financial experience, proficiency in MS Office, and customer service skills are necessary.

Is experience with specific financial systems preferred for this role?

Yes, prior knowledge of financial systems such as Aderant Expert, Chrome River, Elite, Concur, or any other comparable financial systems is preferred.

What are the essential functions of the Accounts Payable Associate?

Essential functions include preparing financial reports, maintaining accounting ledgers, verifying accounts, resolving discrepancies, processing invoices, creating and auditing expense reimbursement requests, and setting up new vendors.

What skills are important for this job?

Important skills include attention to detail, time management, problem-solving abilities, strong written and verbal communication, and the ability to manage multiple assignments simultaneously.

Do applicants need to maintain confidentiality in this role?

Yes, the ability to maintain confidentiality of sensitive materials and documents is crucial for this position.

Is prior customer service experience required for the Accounts Payable Associate position?

Yes, proven customer service skills are required to create, maintain, and enhance client relationships.

What culture does Williams Lea promote in their workplace?

Williams Lea promotes a culture of equal employment opportunity without discrimination or harassment on various protected bases and has a commitment to innovation and progress in a rapidly changing environment.

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Williams Lea

The leading global provider of business-critical support services to financial, legal & professional services firms.

Consulting
Industry
5001-10,000
Employees
1820
Founded Year

Mission & Purpose

Williams Lea is a global provider of business-critical support services, specialising in document management, digital transformation, and business process outsourcing. Their ultimate mission is to help organisations enhance efficiency and improve performance by delivering innovative solutions and operational excellence. The purpose of Williams Lea is to enable clients to focus on their core business activities while they manage the essential support functions, thereby driving productivity and creating value for their clients.