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accounts payable specialist

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Starbucks

12d ago

  • Job
    Full-time
    Junior & Mid Level
  • Accounting & Tax
  • London

AI generated summary

  • You need previous AP experience, strong analytical skills, Excel proficiency, attention to detail, innovative thinking, and a collaborative, proactive team spirit.
  • You will manage supplier invoices, verify data, resolve discrepancies, chase overdue payments, support bank reconciliations, handle inquiries, and collaborate on purchase order clean-up.

Requirements

  • Previous AP experience
  • Solid analytical and problem-solving skills
  • Confident in Microsoft Excel
  • Strong attention to detail
  • An ability to think innovatively and creatively
  • Collaborative working style, a proactive team player that contributes to team spirit

Responsibilities

  • Take responsibility of supplier invoices and credit notes, code and input invoices received onto computer system (Oracle); send to appropriate department for authorisation; chase return of invoices and release for payment when authorised
  • Review and verify invoices from suppliers ensuring VAT and Supplier data is correctly applied, Liaise with Core Data Management if necessary, to update details
  • Being inquisitive, proactively investigating purchase invoice queries or discrepancies, and liaising with internal finance team, Business & 3rd parties to resolve them in a timely fashion
  • Chase up outstanding/overdue invoices; request credit notes as necessary; request return of any overpayments; check and reconcile suppliers’ statements
  • Support Cash & Banking Partners with direct debits, standing orders and any payments to reconcile bank transactions and clear down open items from the statements
  • Handle telephone and email enquiries from both external suppliers and Starbucks partners in a professional manner
  • Work with team lead and operations teams to identify opportunities for purchase order clean up, this will involve collaboration with several Partners from across the EMEA wider organisation
  • Reconciliations of current and historic charges, also engaging with stakeholders to ensure the forecast and balances reflect the internal agreements

FAQs

What is the main role of the accounts payable specialist?

The main role of the accounts payable specialist is to ensure the effective and efficient processing of supplier invoices and credit notes, maintaining the accuracy of the Trade Payable ledger, and providing support to external suppliers and Starbucks partners.

What systems will I be using in this role?

You will be using Oracle to code and input invoices and manage supplier accounts.

Is previous experience in accounts payable required?

Yes, previous accounts payable experience is required for this position.

What skills are necessary for this role?

Necessary skills include solid analytical and problem-solving abilities, proficiency in Microsoft Excel, strong attention to detail, and an innovative and creative thinking approach.

Will I be working alone or as part of a team?

You will be part of a collaborative team environment and will work closely with team leads, operations teams, and internal finance teams.

What kind of inquiries will I be handling?

You will handle telephone and email inquiries from both external suppliers and Starbucks partners in a professional manner.

How does Starbucks promote diversity in the workplace?

Starbucks is committed to building an inclusive and diverse workforce, treating all applicants and partners fairly without regard to race, religion, sex, nationality, age, disability, sexual orientation, marital status, or gender identity and expression.

Are there opportunities for professional development in this role?

While not explicitly stated in the job description, there are often opportunities for professional development and growth within the company, especially in a collaborative environment.

What should I do if I encounter discrepancies in invoices?

You are expected to proactively investigate purchase invoice queries or discrepancies and liaise with the internal finance team, Business, and third parties to resolve them in a timely fashion.

Can this position involve dealing with supplier reconciliations?

Yes, this position will involve checking and reconciling suppliers' statements as part of the accounts payable responsibilities.

Starbucks

Retail & Consumer Goods
Industry
10,001+
Employees

Mission & Purpose

At Starbucks, we like to say that we are not in the coffee business serving people, but in the people business serving coffee. Here, our employees - who we call partners – are the heart of the Starbucks experience, and being a partner means aspiring to become part of something bigger: inspiring positive change in the world and growing in your career and in your community. ​ It’s an opportunity to be your personal best. ​ Starbucks is an equal opportunity employer of all qualified individuals, including minorities, veterans and individuals with disabilities.​​ In everything we do, we are dedicated to Our Mission: With every cup, with every conversation, with every community – we nurture the limitless possibilities of human connection.