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ADMIN ASSISTANT (FULL TIME)

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Chartwells Higher Education Dining Services

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Cookeville

AI generated summary

  • You need at least three years of admin experience or a related Bachelor's degree and proficiency in Microsoft Office Suite.
  • You will handle calls, maintain personnel files, assist management, manage staffing, track meal counts, reconcile bank deposits, process invoices, prepare reports, and support catering events.

Requirements

  • At least three years prior admin experience or related Bachelor's degree & proficiency in Microsoft Office Suite are required.

Responsibilities

  • Answer telephones and direct inquiries in a professional and client centric manner.
  • Maintain confidential personnel files.
  • Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
  • Assist with staffing, including finding staff when employees call out on short notice.
  • Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
  • Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
  • Enter weekly cash sales and meal counts using computer.
  • Perform daily bank deposit reconciliation.
  • Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
  • Perform monthly vendor statement reconciliation.
  • Prepare monthly state claim form for reimbursement.
  • Assist in preparation of end of month financial reports.
  • Attend in-service and/or safety meetings as required.
  • Maintain clean and safe work environment; ability to perform job safely.
  • Assist in catering showcase events by tracking deadlines and facilitating communication.
  • Handle expense reporting, invoicing, and basic accounting tasks.
  • Performs other duties as assigned.

FAQs

What are the working hours for the Admin Assistant position?

The working hours are Monday to Friday, 8:30am to 4:30pm, with some nights and weekends as needed.

Is prior administrative experience required for this job?

Yes, at least three years of prior administrative experience or a related Bachelor's degree is required.

What is the pay range for this position?

The pay range is $16.00 to $18.00 per hour.

How can I apply for this job?

You can apply by submitting an online application. You can also apply via text messaging by texting JOB to 75000 and searching for requisition ID number 1423384.

Are benefits offered to full-time associates?

Yes, full-time associates are eligible for medical, dental, vision, life insurance, disability insurance, and various other benefits.

Is there training and development available for associates?

Yes, opportunities for training and development are offered to both full-time and part-time associates.

Can I expect a clean and safe work environment?

Yes, maintaining a clean and safe work environment is a requirement of the job.

What kind of duties will I be responsible for in this position?

Duties include answering telephones, maintaining confidential files, assisting management with employment documents, completing records for free and reduced-priced lunches, processing vendor invoices, and more.

Is there a deadline for applications?

Applications are accepted ongoing until all openings are filled.

Does this position require any specific software proficiency?

Yes, proficiency in Microsoft Office Suite is required for this position.

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Chartwells Higher Education Dining Services

Education
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

As the recognized leader in the higher education contract foodservice market, and an operating sector of Compass Group North America, Chartwells Higher Education Dining Services partners with over 300 colleges and universities of all sizes across the United States. Chartwells is proud to help its partners by managing foodservice operations more efficiently and profitably while growing sustainably to help colleges and universities retain and recruit students. We're chefs, interaction facilitators and food enthusiasts with a knack for drawing people together. Through our cuisine, community, talent, global resources and flexibility, we have the power to nourish and inspire. Our dining programs bring students together and serve as centers of academic life on the campuses we serve. Chartwells is committed to ensuring that clients and guests receive the highest quality, nutritious cuisine and service they deserve. From global cuisine prepared fresh in dynamic, resident dining venues to favorite retail restaurant brands, event catering, concessions, vending and food trucks, Chartwells ensures that each hungry guest dining on campus is satisfied. Chartwells embraces diversity and inclusion and is committed to recruiting and developing individuals interested in a career in the foodservice and hospitality industry. Contact us to become part of the Chartwells family today.