Logo of Huzzle

Home

Matches

Explore

Manage

Admin Assistant Vascular

image

East Kent Hospitals University NHS Foundation Trust

Today

  • Job
    Full-time
    Junior & Mid Level
  • Canterbury

AI generated summary

  • You must provide efficient admin support, organize tasks, handle communication with patients and staff, manage mail, book appointments, maintain supplies, and assist with various office duties.
  • You will provide admin support to Vascular staff, manage communications, handle patient notes, book appointments, and perform various office duties for efficient service delivery.

Requirements

  • - To assist in providing an efficient administrative service.
  • - You will provide comprehensive admin support to the Vascular consultants, Vascular nurses & medical secretaries.
  • - Organisation of own work and contact with front line service users, members of the public and external stakeholders.
  • - This role will include typing (digital/Voice recognition/copy), data inputting, photocopying, filing, reception duties, and other office duties as required.
  • - Covering reception when our receptionist is on annual leave/off sick
  • - Working flexibly across the organisation, covering work colleagues during peak periods of absence.
  • - Collecting, sorting and prioritising incoming mail
  • - To provide professional and timely communication links between patients/relatives and medical and medical/clinical staff to ensure channels of communication are efficient and effective at all times.
  • - Collecting/requesting and taking back patient notes and attending medical records on a regular basis.
  • - Prioritisation of own daily tasks to achieve timescales set.
  • - Booking outpatient clinic appointments
  • - Maintaining and ordering stationery supplies
  • - Distribution of clinic letters and sending letters out to patients, clinicians etc
  • - Listening to voicemails and calling patients, clinicians etc
  • - Scanning and uploading documents
  • - Making seminar room bookings

Responsibilities

  • To assist in providing an efficient administrative service.
  • You will provide comprehensive admin support to the Vascular consultants, Vascular nurses & medical secretaries.
  • Organisation of own work and contact with front line service users, members of the public and external stakeholders.
  • This role will include typing (digital/Voice recognition/copy), data inputting, photocopying, filing, reception duties, and other office duties as required.
  • Covering reception when our receptionist is on annual leave/off sick.
  • Working flexibly across the organisation, covering work colleagues during peak periods of absence.
  • Collecting, sorting and prioritising incoming mail.
  • To provide professional and timely communication links between patients/relatives and medical and medical/clinical staff to ensure channels of communication are efficient and effective at all times.
  • Collecting/requesting and taking back patient notes and attending medical records on a regular basis.
  • Prioritisation of own daily tasks to achieve timescales set.
  • Booking outpatient clinic appointments.
  • Maintaining and ordering stationery supplies.
  • Distribution of clinic letters and sending letters out to patients, clinicians etc.
  • Listening to voicemails and calling patients, clinicians etc.
  • Scanning and uploading documents.
  • Making seminar room bookings.

FAQs

What are the working hours for the Admin Assistant Vascular position?

The position is for 22.5 hours per week.

What type of skills are required for this role?

We are looking for a dedicated, enthusiastic, dynamic, and competent individual with a wide range of administrative skills to enhance our workforce.

What administrative tasks will I be responsible for?

You will provide comprehensive admin support, including typing, data inputting, photocopying, filing, reception duties, and other office duties as required.

Will I be required to cover reception duties?

Yes, you will be required to cover reception when the receptionist is on annual leave or off sick.

Is prior experience in healthcare administration necessary?

While prior experience in healthcare administration can be beneficial, it is not explicitly stated as a requirement for this role.

What is the process for handling patient communications?

You will be responsible for providing professional and timely communication links between patients, relatives, and medical staff to ensure efficient and effective channels of communication.

Are there opportunities for flexible working in this role?

Yes, you will be expected to work flexibly across the organization and cover colleagues during peak periods of absence.

Where can I find more information about this position?

For further details or informal visits, you can contact Hannah Sarginson, Vascular Medical Secretary Supervisor, at hannahsarginson@nhs.net or Gemma Anderson, Deputy Operations Manager, at gemma.anderson2@nhs.net.

Is there a specific format required for applications?

Yes, applications should be written by the applicant, and the use of artificial intelligence programs may result in rejection.

Do I need to declare if I require a Certificate of Sponsorship to work in the UK?

Yes, you must declare if you require a Certificate of Sponsorship on your application form.

East Kent Hospitals University NHS Foundation Trust

Science & Healthcare
Industry
5001-10,000
Employees
2006
Founded Year

Mission & Purpose

East Kent Hospitals University NHS Foundation Trust delivers a range of healthcare services across hospitals in East Kent, including emergency care, elective surgeries, and specialized medical treatments. Their mission is to provide excellent, compassionate care to improve the health and well-being of the community. They aim to ensure that patients receive high-quality, effective treatment and support in a safe and caring environment.