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Administration Assistant

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NHS Scotland

27d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • Dundee, +3

AI generated summary

  • You must have strong communication skills, admin experience, minute-taking ability, planning skills, flexibility, touch typing (35 wpm), MS Office proficiency, and relevant NVQ Level 3 or equivalent.
  • You will provide administrative support, manage communication, take minutes, organize tasks, handle sensitive information, and maintain professional integrity while meeting deadlines.

Requirements

  • excellent communication and interpersonal skills
  • a wide range of administration/clerical experience including accurate and efficient minute taking skills
  • the ability to work to a high standard both as part of a team and on your own initiative
  • excellent planning and organisational skills
  • be flexible in your approach
  • the ability to work under pressure to meet deadlines
  • accurate touch typing skills, with a minimum of 35 wpm
  • computer literate and familiar with Microsoft applications and databases
  • awareness of the Data Protection Act and a high degree of professional integrity
  • possess a relevant NVQ Level 3 qualification (or equivalent) or be able to demonstrate experience in providing high quality administrative support services in a busy office environment

Responsibilities

  • You will be required to provide a comprehensive level of administrative, secretarial and payroll support to the Region, which will include communication with both internal departments and external agencies.
  • In addition to excellent communication and interpersonal skills, you must have a wide range of administration/clerical experience including accurate and efficient minute taking skills and have the ability to work to a high standard both as part of a team and on your own initiative.
  • You must possess excellent planning and organisational skills, be flexible in your approach and have the ability to work under pressure to meet deadlines.
  • Accurate touch typing skills, with a minimum of 35 wpm, are essential to this role.
  • You must be computer literate and familiar with Microsoft applications and databases.
  • You will be required, on occasions, to deal with sensitive information and therefore the post holder will require to have awareness of the Data Protection Act and a high degree of professional integrity.

FAQs

What are the working hours for the Administration Assistant position?

The role is a permanent office-based position with 37 hours per week from Monday to Friday.

Is previous experience required for this role?

Candidates should either possess a relevant NVQ Level 3 qualification (or equivalent) or demonstrate experience in providing high-quality administrative support services in a busy office environment.

What skills are essential for this position?

Essential skills include excellent communication and interpersonal abilities, accurate and efficient minute-taking, planning and organizational skills, and accurate touch typing skills with a minimum of 35 wpm.

What software should I be familiar with for this role?

Applicants must be computer literate and familiar with Microsoft applications and databases.

Will the role involve handling sensitive information?

Yes, the role may require dealing with sensitive information, so awareness of the Data Protection Act and a high degree of professional integrity are essential.

Who can I contact for informal enquiries about the position?

For informal enquiries, you can contact Amanda Crawford, Office Manager, at amanda.crawford2@nhs.scot.

Will a criminal records check be required for this position?

Yes, due to legislative changes effective from 1 April 2025, this post may require a different level of criminal records check, potentially involving joining the Protecting Vulnerable Groups (PVG) Scheme.

Does NHS Scotland support equality and diversity in the workplace?

Yes, NHS Scotland is committed to encouraging equality and diversity among the workforce and eliminating unlawful discrimination, welcoming applications from all sections of society.

What type of support will I be providing in this role?

You will provide comprehensive administrative, secretarial, and payroll support to the East Region, involving communication with internal departments and external agencies.

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NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.